Polaris Procurement and Consulting Limited : Grounds Maintenance Contractor for Yateley Town Council

UK-Yateley: Grounds maintenance services.
Section I: Contracting Authority
      I.1) Name and addresses
             Yateley Town Council
             Council Offices,, Reading Road, Yateley, GU46 7RP, United Kingdom
             Tel. +44 1252872198, Email: buyer@polaris-procurement.com
             Main Address: https://yateley-tc.gov.uk, Address of the buyer profile: https://yateley-tc.gov.uk/
             NUTS Code: UKJ3
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Yateley:-Grounds-maintenance-services./NU32V24RN8
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Regional or local authority
      I.5) Main activity
            General public services

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Grounds Maintenance Contractor for Yateley Town Council       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      77314000 - Grounds maintenance services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Yateley Town Council intends to appoint a single provider for the provision of grounds maintenance services across Yateley, Frogmore and Darby Green.       
      II.1.5) Estimated total value:
      Value excluding VAT: 819,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKJ3 Hampshire and Isle of Wight
      
      II.2.4) Description of procurement: Yateley Town Council are inviting tenders from suitably experienced suppliers for the provision of grounds maintenance services across Yateley, Frogmore and Darby Green. The contract may also include grounds maintenance at the Swan Valley Lake in Yateley.

Services will include but not be limited to:
— cutting of grass and other vegetation,
— sports pitch maintenance,
— litter picking, waste clearing, bin emptying,
— ditch and drainage channel maintenance and clearing,
— weeding,
— play area maintenance,
— maintenance of Heathlands Cemetery,
— hanging baskets and summer bedding.

Further details are available in the procurement documentation.

The Council intends to appoint a single contractor to deliver the full range of services required.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Experience (Case Studies) / Weighting: 12
            Quality criterion - Name: Team / Weighting: 15
            Quality criterion - Name: Mobilisation / Weighting: 6
            Quality criterion - Name: Proposed Approach / Weighting: 15
            Quality criterion - Name: Contract Management / Weighting: 6
            Quality criterion - Name: Risks / Weighting: 3
            Quality criterion - Name: Sustainability / Weighting: 3
                        
            Price - Weighting: 40
                              
      II.2.6) Estimated value:
      Value excluding VAT: 819,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 60       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       Yes             
      Description of options: The Council may wish to include the provision of similar services at Swan Lake Park in Yateley; pricing for this has been included in the procurement documentation.

The contract includes the option to extend for two optional one year terms beyond the initial five years up to a total contract term of seven years.
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/NU32V24RN8       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Suppliers must demonstrate that they have relevant previous experience, as described in the procurement documents.    
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: 2024/S 000 - 017549       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 16/09/2024 Time: 12:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 3
      
      IV.2.7) Conditions for opening of tenders:
         Date: 16/09/2024
         Time: 13:00
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: Yes    
   Estimated timing for further notices to be published: 2029
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

Yateley Town Council is a Real Living Wage employer and the appointed Contractor will be required to agree to pay all staff working under this contract the Real Living Wage.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Yateley:-Grounds-maintenance-services./NU32V24RN8

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/NU32V24RN8
   VI.4) Procedures for review
   VI.4.1) Review body:
             Yateley Town Council
       Yateley, Hants, GU146 7RP, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 15/08/2024

Annex A