The Litmus Partnership: Diocese of Worcester Multi Academy Trust ~ Catering Tender

UK-Worcestershire: School catering services.
Section I: Contracting Authority
      I.1) Name and addresses
             Diocese of Worcester Multi Academy Trust
             Pack Barn, Main Road, Kempsey, Worcestershire, WR5 3PA, United Kingdom
             Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
             Main Address: https://www.dowmat.education/
             NUTS Code: UKG1
      I.2) Joint procurement
      The contract involves joint procurement: Yes.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Worcestershire:-School-catering-services./TS5265XX23
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Diocese of Worcester Multi Academy Trust ~ Catering Tender       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      55524000 - School catering services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The successful Supplier will be required to provide catering services for 15 Schools within the Diocese of Worcester Multi Academy Trust (DOWMAT).       
      II.1.5) Estimated total value:
      Value excluding VAT: 16,920,965       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKG1 Herefordshire, Worcestershire and Warwickshire
      
      II.2.4) Description of procurement: The successful Supplier will be required to provide catering services for 15 Schools within the Diocese of Worcester Multi Academy Trust (DOWMAT):
1.Broadheath CE Primary School, Sailor's Bank, Lower Broadheath, Worcester, Worcestershire WR2 6QT
2.Callow End CE Primary School, Upton Road, Callow End, Worcester, Worcestershire WR2 4TE
3.Castlemorton CE Primary School, Church Road, Castlemorton, Malvern, Worcestershire WR13 6BG
4.Crowle CE First School, School Lane, Crowle, Worcester, Worcestershire WR7 4AT
5.Madresfield CE Primary School, 40 Madresfield Village, Madresfield, Malvern, Worcestershire WR13 5AA
6.Malvern Parish CE Primary School, Manby Road, Malvern, Worcestershire WR14 3BB
7.Martley CE Primary School, Martley, Worcester, Worcestershire WR6 6QA
8.Netherton CE Primary School, Highbridge Road, Netherton, Dudley, West Midlands DY2 0HU
9.Offenham CE Primary School, Myatt Road, Offenham, Evesham, Worcestershire WR11 8SD
10.Pinvin CE Academy, Main Street, Pinvin, Pershore, Worcestershire WR10 2ER
11.Powick CE Primary School, 42 Malvern Road, Powick, Worcester, Worcestershire WR2 4RT
12.Rushwick CE Primary School, Upper Wick Lane, Rushwick, Worcester, WR2 5SU
13.St Barnabas CE First & Middle School, Stonebow Road, Drakes Broughton, Pershore, Worcestershire WR10 2AW
14.St Oswald’s CE Primary School, Sion Avenue, Kidderminster, Worcestershire DY10 2YL
15.The Littletons CE First School, Farm Lane, South Littleton, Evesham, Worcestershire WR11 8TL
The Trust currently has four core production kitchens at Pinvin CE Academy, St Barnabas CE First & Middle School, St Oswald’s CE Primary School and The Littletons CE First School. These kitchens provide a delivered service to a number of the Schools within the Trust, as well as receiving deliveries from other central kitchens utilised by their incumbent providers. To aid efficiencies, this method of delivered services is expected to continue, with investment in these production kitchens being essential to ensure the necessary maintenance and operational requirement is fulfilled.
The contract covers the scope for the provision of all catering services across the Trust, which also includes all hospitality and free issue requirements.
The duration of the contract being offered is for an initial three-year period commencing on 01 September 2025, with the potential to extend for a further two 12-month periods. These extensions will be granted by mutual consent and on the same terms and conditions as the original contract without the right to further extend beyond the full five years.
The contract being offered within this tender will be on a guaranteed performance basis, with an expected profit share of any betterment to the agreed budget.

Please see SQ document for more information.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/09/2025 / End: 31/08/2030       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 5
            / Maximum number: 10       
      Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO        
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 21/02/2025 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 17/03/2025       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Worcestershire:-School-catering-services./TS5265XX23

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/TS5265XX23
   VI.4) Procedures for review
   VI.4.1) Review body:
             Diocese of Worcester Multi Academy Trust
       Pack Barn, Main Road, Kempsey, Worcestershire, WR5 3PA, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 17/01/2025

Annex A



   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      1: Contracting Authority
       Broadheath CE Primary School
       Sailor's Bank,, Lower Broadheath, Worcester, Worcestershire, WR2 6QT, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.broadheath.worcs.sch.uk/
       NUTS Code: UKG1

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      2: Contracting Authority
       Callow End CE Primary School
       Upton Road, Callow End, Esh Plaza, Sir Bobby Robson Wa, Worcester, Worcestershire, WR2 4TE, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.callowend.worcs.sch.uk/
       NUTS Code: UKG1

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      3: Contracting Authority
       Castlemorton CE Primary School
       Church Road, Castlemorton, Malvern, Worcestershire, WR13 6BG, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.castlemortonprimaryschool.co.uk/
       NUTS Code: UKG1

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      4: Contracting Authority
       Crowle CE First School
       School Lane, Crowle, Worcester, Worcestershire, WR7 4AT, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.crowle.worcs.sch.uk/
       NUTS Code: UKG1

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      5: Contracting Authority
       Madresfield CE Primary School
       40 Madresfield Village, Madresfield, Malvern, Worcestershire, WR13 5AA, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.madresfieldschool.net/
       NUTS Code: UKG1

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      6: Contracting Authority
       Malvern Parish CE Primary School
       Manby Road, Esh Plaza, Sir Bobby Robson Wa, Malvern, Worcestershire, WR14 3BB, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://malvernparish.co.uk/
       NUTS Code: UKG1

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      7: Contracting Authority
       Martley CE Primary School
       Martley, Worcester, Worcestershire, WR6 6QA, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://martleyceprimaryschool.co.uk/
       NUTS Code: UKG1

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      8: Contracting Authority
       Netherton CE Primary School
       Highbridge Road, Netherton, Dudley, West Midlands, DY2 0HU, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.netherton.dudley.sch.uk/
       NUTS Code: UKG3

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      9: Contracting Authority
       Offenham CE Primary School
       Myatt Road, Offenham, Evesham, Worcestershire, WR11 8SD, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.offenham.worcs.sch.uk/
       NUTS Code: UKG1

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      10: Contracting Authority
       Pinvin CE Academy
       Main Street, Pinvin, Pershore, Worcestershire, WR10 2ER, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.pinvinschool.co.uk/
       NUTS Code: UKG1

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      11: Contracting Authority
       Powick CE Primary School
       42 Malvern Road, Powick, Worcester, Worcestershire, WR2 4RT, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://powick.worcs.sch.uk/
       NUTS Code: UKG1

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      12: Contracting Authority
       Rushwick CE Primary School
       Upper Wick Lane, Rushwick, Worcester, Worcestershire, WR2 5SU, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.rushwick.worcs.sch.uk/
       NUTS Code: UKG1

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      13: Contracting Authority
       St Barnabas CE First & Middle School
       Stonebow Road, Drakes Broughton, Pershore, Worcestershire, WR10 2AW, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.st-barnabas.dowmat.education/
       NUTS Code: UKG1

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      14: Contracting Authority
       St Oswald’s CE Primary School
       Sion Avenue, Kidderminster, Worcestershire, DY10 2YL, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.stoswalds.worcs.sch.uk/
       NUTS Code: UKG1

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      15: Contracting Authority
       The Littletons CE First School
       Farm Lane, South Littleton, Evesham, Worcestershire, WR11 8TL, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.thelittletons.worcs.sch.uk/
       NUTS Code: UKG1