The Procurement Partnership Ltd: CSKL & TPPL Vehicle Rental Framework 2025

UK-West Malling: Motor vehicles.
Section I: Contracting Authority
      I.1) Name and addresses
             Commercial Services Kent Limited
             Head Office, 1 Abbey Wood Road, Kings Hill, West Malling, ME19 4YT, United Kingdom
             Tel. +44 1954250517, Email: tenders@tppl.co.uk
             Main Address: www.commercialservices.org.uk
             NUTS Code: UKJ
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-West-Malling:-Motor-vehicles./S8CGUT7D7J
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/tenders/UK-UK-West-Malling:-Motor-vehicles./S8CGUT7D7J to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            General public services

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: CSKL & TPPL Vehicle Rental Framework 2025       
      Reference Number: TPPLCSKL03
      II.1.2) Main CPV Code:
      34100000 - Motor vehicles.
      PA01-7 - Hire

      II.1.3) Type of contract: SUPPLIES
      II.1.4) Short description: CSKL invites tenders for organisations to participate in a 48-month Framework Agreement
(‘the Agreement’) for the rental of vehicles, including passenger cars, accessible/non-accessible minibuses/coaches,
light/medium commercials, heavy goods vehicles, and car clubs/pool car schemes. The Agreement will be used by
CSKL and may also be used by all Local Authorities and other organisations (“Eligible Bodies”) located in the United
Kingdom.       
      II.1.5) Estimated total value:
      Value excluding VAT: 120,000,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: Not provided
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Cars and light commercial vehicle rental 365 days       
      Lot No: 1       
      II.2.2) Additional CPV codes:
      34110000 - Passenger cars.
      PA01-7 - Hire
      34136000 - Vans.
      PA01-7 - Hire
      
      II.2.3) Place of performance:
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: Hire of Passenger Cars and Light Commercial Vehicles including vehicles operating on Petrol, Diesel, Hybrid, Electric, LPG (liquid petroleum gas), Hydrogen and Biofuels. Includes on/off road
4x4 vehicles up to 3.5 tonne, and the hire of vehicles with body conversions including but not limited to tippers, dropside, Luton, flat, curtain-side, recycling, aerial platform, jetter, cranes, street lighting and any other body type an Authority may require, including all vehicle racking.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Vehicles types and associated services that may not be easily identifiable as part of
the procurement documents can be specified by individual Eligible Bodies during their call-off processes. Therefore other vehicles and services that are related to the focus of this Agreement are expected to be provided as part of this Agreement within the closest relevant Lot(s).       
II.2) Description Lot No. 2
      
      II.2.1) Title: Minibus, Bus, and Coaches with any number of seats rental       
      Lot No: 2       
      II.2.2) Additional CPV codes:
      34115200 - Motor vehicles for the transport of fewer than 10 persons.
      PA01-7 - Hire
      34120000 - Motor vehicles for the transport of 10 or more persons.
      PA01-7 - Hire
      34121000 - Buses and Coaches.
      PA01-7 - Hire
      34121200 - Articulated buses.
      PA01-7 - Hire
      34121300 - Double-decker buses.
      PA01-7 - Hire
      34114400 - Minibuses.
      PA01-7 - Hire
      34114122 - Patient-transport vehicles.
      PA01-7 - Hire
      
      II.2.3) Place of performance:
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: Hire of Minibuses Buses, Buses and Coaches with any number of seats including vehicles operating on Petrol, Diesel, Hybrid, Electric, LPG (liquid petroleum gas), Hydrogen and Biofuel. Accessible/non-accessible welfare buses will be van or coach-built. Coaches can be articulated, double or single decked or any other body type an authority may require.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Vehicles types and associated services that may not be easily identifiable as part of the procurement documents can be specified by individual Eligible Bodies during their call-off processes. Therefore other vehicles and services that are related to the focus of this Agreement are expected to be provided as part of this Agreement within the closest relevant Lot(s).       
II.2) Description Lot No. 3
      
      II.2.1) Title: Medium, Heavy, and Specialist Commercial Vehicles rental up to 44t rental       
      Lot No: 3       
      II.2.2) Additional CPV codes:
      34130000 - Motor vehicles for the transport of goods.
      PA01-7 - Hire
      34140000 - Heavy-duty motor vehicles.
      PA01-7 - Hire
      34144430 - Road-sweeping vehicles.
      PA01-7 - Hire
      34114000 - Specialist vehicles.
      PA01-7 - Hire
      
      II.2.3) Place of performance:
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: Hire of Medium Commercial Vehicles (MCVs) from 3.5 tonnes to 12.5 tonnes, Hire of Sweepers, including pedestrian, sub-compact, compact, mid-size and truck-mounted (up to 18.5 tonnes). Hire of Heavy Goods Vehicles up to 44t. Vehicles hired may operate on Diesel, Petrol, Hybrid, Electric, LPG, Hydrogen, and Biofuels or any other alternative powered drivetrain. Hire of medium commercial vehicles can include vehicles with body conversions including but not limited to tippers, drop-side, Luton, flat, curtain-side, recycling, aerial platform, jetter, cranes, street lighting and any other body type an Authority may require, including all vehicle racking.
Hire of heavy goods vehicles can include those with specialist and municipal bodies and conversions including but not limited to tippers, dropside, flat, beavertail, curtain-side, box, Luton, refuse collection, bin lifts and recycling bodies, gritter, snowplough and auger spreaders, tanker, gully emptier, aerial platforms, hook loader and demountable body systems, jetter, cranes, mobile library and offices, vehicle and plant recovery, street lighting and highway maintenance bodies, generators, temporary lighting and any other body type an Authority may require including associated trailers.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Vehicles types and associated services that may not be easily identifiable as part of the procurement documents can be specified by individual Eligible Bodies during their call-off processes. Therefore other vehicles and services that are related to the focus of this Agreement are expected to be provided as part of this Agreement within the closest relevant Lot(s).       
II.2) Description Lot No. 4
      
      II.2.1) Title: Cars and light commercial vehicle long-term and flexible rental 365 days to 3 years       
      Lot No: 4       
      II.2.2) Additional CPV codes:
      34110000 - Passenger cars.
      PA01-7 - Hire
      34136000 - Vans.
      PA01-7 - Hire
      
      II.2.3) Place of performance:
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: Hire of Passenger Cars and Light Commercial Vehicles on a longer-term and/or flexible duration. To include vehicles operating on Petrol, Diesel, Hybrid, Electric, LPG (liquid petroleum gas), Hydrogen and Biofuels. Includes all the vehicles scoped under lots 1, 2 & 3, or any other body type an Authority may require, including all vehicle racking.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Vehicles types and associated services that may not be easily identifiable as part of the procurement documents can be specified by individual Eligible Bodies during their call-off processes. Therefore other vehicles and services that are related to the focus of this Agreement are expected to be provided as part of this Agreement within the closest relevant Lot(s).       
II.2) Description Lot No. 5
      
      II.2.1) Title: Car clubs and pool car schemes, including travel management systems and packages.       
      Lot No: 5       
      II.2.2) Additional CPV codes:
      34110000 - Passenger cars.
      PA01-7 - Hire
      34136000 - Vans.
      PA01-7 - Hire
      50111100 - Vehicle-fleet management services.
      
      II.2.3) Place of performance:
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: Access to, or creation of car club schemes as required by an Authority. Types of schemes can include (but are not limited to) dedicated schemes, for which vehicles are dedicated only for use by the
Authority. Access to publicly available schemes for the Authority. An Authority could seek a blended or mixed scheme comprising a combination of dedicated and publicly accessible vehicles. Alternatively, an Authority can engage with the supplier to use their software and systems to create a scheme using the Authority’s existing vehicles and infrastructure.

Vehicle types to be available under schemes includes (but is not limited to) Passenger Cars and Light Commercial Vehicles including those operating on Petrol, Diesel, Hybrid, Electric, LPG (liquid petroleum gas), Hydrogen and Bio fuels. Includes on/off road 4x4 vehicles up to 3.5 tonne.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Vehicles types and associated services that may not be easily identifiable as part of the procurement documents can be specified by individual Eligible Bodies during their call-off processes. Therefore
other vehicles and services that are related to the focus of this Agreement are expected to be provided as part of this Agreement within the closest relevant Lot(s).       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
         
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement    
         Framework agreement with several operators       
         Envisaged maximum number of participants to the framework agreement: 90           
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 21/03/2025 Time: 12:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 3
      
      IV.2.7) Conditions for opening of tenders:
         Date: 21/03/2025
         Time: 12:05
         Place:
         TPPL Offices
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: Yes    
   Estimated timing for further notices to be published: 48 months from publication of this contract notice.
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The Agreement is accessible by all local authorities in England, Scotland, Wales and Northern Ireland. The following links provide an opportunity to search for local authorities in England, Wales, Scotland and Northern Ireland. The Agreement may also be used by all other Eligible Bodies within the UK, including but not limited to the definable groups of contracting authorities in the links provided.
http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm
https://gov.wales/find-your-local-authority
http://www.nidirect.gov.uk/local-councils-in-northern-ireland
http://www.cosla.gov.uk/councils
https://www.gov.uk/government/publications/current-registered-providers-of-social-housing
https://www.housingregulator.gov.scot/landlord-performance/landlords)
https://gov.wales/registered-social-landlords
https://www.nidirect.gov.uk/contacts/housing-associations
https://www.gov.uk/government/organisations/department-for-education
https://www.aoc.co.uk/about/list-of-colleges-in-the-uk
https://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies
http://www.schoolswebdirectory.co.uk/localauthorities.php
https://www.gov.uk/find-school-in-england
https://education.gov.scot/ParentZone
https://gov.wales/address-list-schools
http://apps.education-ni.gov.uk/appinstitutes/default.aspx
https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development
https://www.england.nhs.uk/publication/nhs-provider-directory/
https://www.specialistinfo.com/trust_find.php?r=SC&s=3&l=0
https://www.scot.nhs.uk/organisations/
https://www.nhsinform.scot/scotlands-service-directory
https://www.nhs.wales/hpb/local-services/
https://aace.org.uk/uk-ambulance-service/
http://www.scottishambulance.com/TheService/organised.aspx
https://www.nidirect.gov.uk/contacts/health-and-social-care-trusts
https://www.gov.uk/government/organisations
http://www.northernireland.gov.uk/gov.htm
https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies
https://www.police.uk/pu/contact-us/uk-police-forces/
https://www.police.uk/pu/your-area/police-service-of-northern-ireland/
http://www.scotland.police.uk/
https://www.gov.uk/government/organisations/maritime-and-coastguard-agency
http://www.fireservice.co.uk/information/ukfrs
https://www.nationalfirechiefs.org.uk/Fire-and-Rescue-Services
https://www.nifrs.org/contact-us/
http://www.firescotland.gov.uk/your-area.aspx
http://www.oscr.org.uk/
http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx
https://www.gov.uk/government/organisations/national-probation-service/about#divisional-areas
https://communityleisureuk.org/members/
The Agreement is available to all current and future members of The Procurement Partnership Limited’s (TPPL)
buying club. A list of members of TPPL can be obtained from http://www.tppl.co.uk/about-us/our-members/. Members
of the TPPL buying club can only be public sector organisations and their wholly owned subsidiaries who classify as a
contracting authority.
TPPL are acting as an agent on behalf of CSKL and will undertake activities relating to this proposed Agreement, including but not limited to management of this tender process, evaluation of submissions, management of the Agreement when awarded, delivery of mini-competitions, assistance with direct awards and collection of associated Agreement fees
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-West-Malling:-Motor-vehicles./S8CGUT7D7J

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/S8CGUT7D7J
   VI.4) Procedures for review
   VI.4.1) Review body:
             The High Court
       Royal Court of Justice, The Strand, London, WC2A 2LL, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
             A
          A, United Kingdom
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    CSKL will incorporate a minimum 10 calendar day (when using electronic means) standstill period at the point
information on the award of the Framework Agreement is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award the Framework Agreement before it is executed/signed (as appropriate).
The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where an agreement has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the Framework Agreement has been entered into the court has the options to award damages and/or to shorten or order the Framework Agreement ineffective.    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          A
       A, United Kingdom
   VI.5) Date Of Dispatch Of This Notice: 10/02/2025

Annex A