Commercial Services: Supply of Fire Safety Products and Associated Services

UK-West Malling: Firefighting, rescue and safety equipment.
Section I: Contracting Authority
      I.1) Name and addresses
             Kent County Council (T/A Procurement Services)
             1 Abbey Wood Road, Kings Hill, West Malling, ME19 4YT, United Kingdom
             Tel. +44 8081685808, Email: csgprocurement@csltd.org.uk
             Main Address: https://www.commercialservices.org.uk/
             NUTS Code: UK
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: Yes.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-West-Malling:-Firefighting%2C-rescue-and-safety-equipment./E4CYJ6R899
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Regional or local authority
      I.5) Main activity
            General public services

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Supply of Fire Safety Products and Associated Services       
      Reference Number: Y24002
      II.1.2) Main CPV Code:
      35110000 - Firefighting, rescue and safety equipment.

      II.1.3) Type of contract: SUPPLIES
      II.1.4) Short description: The Framework Agreement will cover, but not be limited to, the following Goods/Services:
Emergency Lighting
Fire Risk Assessment
Fire Awareness Training
Fire Detection, Alarm, Monitoring Systems and Services
Sprinkler Systems
The Supply, Installation and Maintenance of Fire Safety Products
Wet and Dry Risers
Wild Fire Suppression Equipment
This Framework Agreement is open to all public sector organisations and has been split into six (6) LOTS;
LOT 1 – The Supply of Fire Safety Products including Passive Fire Equipment
LOT 2 – Fire Risk Assessment and Fire Awareness Training
LOT 3 – Fire Prevention, Detection Systems and Suppression Systems
LOT 4 – Emergency Lighting
LOT 5 – Wet and Dry Risers
LOT 6 – Wild Fire Suppression Equipment       
      II.1.5) Estimated total value:
      Value excluding VAT: 500,000,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: Not provided
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: The Supply of Fire Safety Products including Passive Fire Equipment       
      Lot No: 1       
      II.2.2) Additional CPV codes:
      35110000 - Firefighting, rescue and safety equipment.
      35111000 - Firefighting equipment.
      35111200 - Firefighting materials.
      35111300 - Fire extinguishers.
      39525400 - Fire blankets.
      44221220 - Fire doors.
      44482100 - Fire hoses.
      24951220 - Fire-extinguisher agents.
      35111520 - Fire suppression foam or similar compounds.
      44480000 - Miscellaneous fire-protection equipment.
      
      II.2.3) Place of performance:
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: This LOT is for the supply, installation, maintenance and testing of fire safety equipment, this would include the following but is not limited to:

•Evacuation chairs
•Extinguisher stands
•Fire blankets
•Fire buckets
•Fire compliant storage solutions for E-scooters/ E-bikes
•Fire doors and shutters
•Fire extinguishers; water, powder, gas, foam and wet chemical
•Fire fighting foam equipment and nozzles
•Fire hoses
•Fire marshal kits
•Fire safety log books
•Fire signs
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 10,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: All Public Bodies will have access to this Framework Agreement with the agreement with the Contracting Authority. Those organisations who wish to access this Framework Agreement are detailed in the Invitation to Tender document.       
II.2) Description Lot No. 2
      
      II.2.1) Title: Fire Risk Assessment and Fire Awareness Training       
      Lot No: 2       
      II.2.2) Additional CPV codes:
      50700000 - Repair and maintenance services of building installations.
      31625100 - Fire-detection systems.
      75251110 - Fire-prevention services.
      71000000 - Architectural, construction, engineering and inspection services.
      
      II.2.3) Place of performance:
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: This LOT will cover a fully comprehensive fire risk assessment which is to be documented and meet the requirements of the Regulatory Reform (Fire Safety) Order 2005 and the changes applied as of 1st October 2023 and should identify the following;

•The risks and persons at risk
•Identifying fire hazards
•Fire detection and alarm systems
•Means of escape/exit plan
•Maintenance and testing of fire equipment
•Actions required with appropriate recommendations


The Supplier will also need to provide fire awareness training to Customer’s nominated staff. Topics to be covered should include;

•The types of fires
•What to do in the event of a fire
•Fire prevention
•Clear duties and responsibilities of a fire warden
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 10,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: All Public Bodies will have access to this Framework Agreement with the agreement with the Contracting Authority. Those organisations who wish to access this Framework Agreement are detailed in the Invitation to Tender document.       
II.2) Description Lot No. 3
      
      II.2.1) Title: Fire Prevention, Detection Systems and Suppression Systems       
      Lot No: 3       
      II.2.2) Additional CPV codes:
      31625100 - Fire-detection systems.
      31625200 - Fire-alarm systems.
      45312100 - Fire-alarm system installation work.
      44115500 - Sprinkler systems.
      42512510 - Dampers.
      44221400 - Shutters.
      45421100 - Installation of doors and windows and related components.
      45343230 - Sprinkler systems installation work.
      51700000 - Installation services of fire protection equipment.
      
      II.2.3) Place of performance:
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: This LOT is for the supply, installation, service and maintenance of fire protection and detection systems. Suppliers must be able to provide conventional, addressable and wireless fire alarms as well as category M, L and P systems. The Supplier will also be expected to install the fire systems at the Customers premises, provide maintenance and also testing and inspection Services as required by regulations. The Supplier may also need to provide maintenance, testing and inspection Services to an existing fire detection and alarm system if the Customer already has one installed and if required.

Areas to be covered include, but are not limited to:
•Fire detection including AOV systems, and fire alarm systems
•Fire monitoring systems
•Sprinkler systems
•Fire and smoke dampers and shutters for HVAC systems
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 150,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: All Public Bodies will have access to this Framework Agreement with the agreement with the Contracting Authority. Those organisations who wish to access this Framework Agreement are detailed in the Invitation to Tender document.       
II.2) Description Lot No. 4
      
      II.2.1) Title: Emergency Lighting       
      Lot No: 4       
      II.2.2) Additional CPV codes:
      31518200 - Emergency lighting equipment.
      51700000 - Installation services of fire protection equipment.
      45310000 - Electrical installation work.
      45300000 - Building installation work.
      35111000 - Firefighting equipment.
      75251100 - Firefighting services.
      
      II.2.3) Place of performance:
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: This LOT is for the supply, installation, testing and maintenance of emergency lighting. Suppliers should be able to provide a range of:

•Maintained lighting - mains powered and used as part of a normal room lighting system that switch to battery use and dim to a lower-level light in event of power loss
•Non-maintained lighting - battery powered that only come on for a specific duration when power supply to normal artificial lighting fails

The successful Supplier will be expected to consistently demonstrate that they can effectively manage the Framework Agreement and ensure Customers receive best value.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 170,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: All Public Bodies will have access to this Framework Agreement with the agreement with the Contracting Authority. Those organisations who wish to access this Framework Agreement are detailed in the Invitation to Tender document.       
II.2) Description Lot No. 5
      
      II.2.1) Title: Wet and Dry Risers       
      Lot No: 5       
      II.2.2) Additional CPV codes:
      44165200 - Risers.
      44165000 - Hoses, risers and sleeves.
      45343100 - Fireproofing work.
      51700000 - Installation services of fire protection equipment.
      71630000 - Technical inspection and testing services.
      44480000 - Miscellaneous fire-protection equipment.
      
      II.2.3) Place of performance:
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: This LOT is for the supply, installation, testing and maintenance of wet and dry risers.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 150,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: All Public Bodies will have access to this Framework Agreement with the agreement with the Contracting Authority. Those organisations who wish to access this Framework Agreement are detailed in the Invitation to Tender document.       
II.2) Description Lot No. 6
      
      II.2.1) Title: Wild Fire Suppression Equipment       
      Lot No: 6       
      II.2.2) Additional CPV codes:
      24951210 - Fire-extinguisher powder.
      24951220 - Fire-extinguisher agents.
      35110000 - Firefighting, rescue and safety equipment.
      35111000 - Firefighting equipment.
      35111200 - Firefighting materials.
      35111300 - Fire extinguishers.
      35111320 - Portable fire-extinguishers.
      35111510 - Fire suppression hand tools.
      35111520 - Fire suppression foam or similar compounds.
      42122110 - Pumps for firefighting.
      44482100 - Fire hoses.
      75251100 - Firefighting services.
      75251120 - Forest-firefighting services.
      
      II.2.3) Place of performance:
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: This LOT is for the supply of specialist wild fire equipment, including the following but not limited to:
•Backpack pumps
•Fire beater
•Fire hoses and nozzles
•Fire sand
•Portable fire pumps and accessories
•Wildfire rakes
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 10,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: All Public Bodies will have access to this Framework Agreement with the agreement with the Contracting Authority. Those organisations who wish to access this Framework Agreement are detailed in the Invitation to Tender document.       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
         
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement    
         Framework agreement with several operators       
         Envisaged maximum number of participants to the framework agreement:
Not Provided           
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 28/06/2024 Time: 14:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 48
      
      IV.2.7) Conditions for opening of tenders:
         Date: 28/06/2024
         Time: 14:15
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

This is a Framework agreement is fully accessible to the all Public Sector Bodies as identified in the Public Contract Regulations. Further information is contained within the ITT and/or available on request
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://csg.delta-esourcing.com/tenders/UK-UK-West-Malling:-Firefighting%2C-rescue-and-safety-equipment./E4CYJ6R899

To respond to this opportunity, please click here:
https://csg.delta-esourcing.com/respond/E4CYJ6R899
   VI.4) Procedures for review
   VI.4.1) Review body:
             Commercial Services Kent Limited
       1 Abbey Wood Road, Kings Hill, West Malling, ME19 4YT, United Kingdom
       Tel. +44 8081685808, Email: csgprocurement@csltd.org.uk
       Internet address: www.commercialservices.org.uk
   VI.4.2) Body responsible for mediation procedures:
             Commercial Services
          1 Abbey Wood Road, Kings Hill, West Malling, ME19 4YT, United Kingdom
          Tel. +44 8081685808, Email: csgprocurement@csltd.org.uk
          Internet address: www.commercialservices.org.uk
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 15/05/2024

Annex A