UK Research & Innovation: UKRI-4049 STFC Fire Alarm and Associated Services, Maintenance Contract

UK-Swindon: Fire-prevention services.
Section I: Contracting Authority
      I.1) Name and addresses
             UK Research and Innovation
             Polaris House, North Star Avenue, Swindon, SN2 2FL, United Kingdom
             Tel. +44 1793442000, Email: STFCprocurement@ukri.org
             Main Address: www.ukri.org
             NUTS Code: UKK14
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: Yes.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Swindon:-Fire-prevention-services./4Z55M8AR26
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Other activity:

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: UKRI-4049 STFC Fire Alarm and Associated Services, Maintenance Contract       
      Reference Number: UKRI-4049
      II.1.2) Main CPV Code:
      75251110 - Fire-prevention services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The supplier will work with the client to ensure that the STFC fire safety objectives are at the forefront of the maintenance and operation of the Fire Safety Systems within the facilities. Within 60 days to provide System Performance Reports at the start of the Contract to assist STFC target how the Fire Systems are working, necessary investment, compliance and asset function including through system recommissioning or upgrading systems.

The estimated value of the opportunity is approximately £560,000 GBP ex VAT per year which leads an estimation of £1,700.000.00 GBP ex VAT for the minimum three-year contract. For the full potential duration of 4 years this is estimated at up to £2,260,000.00 GBP ex VAT. It should be noted that the Planned Preventative Maintenance (PPM) is the only service that is guaranteed through this contract. This accounts for an estimated £160,000.00 GPB ex VAT per year and is included in the values stated above. All other services stated in the specification shall be utilised as and when required and are not guaranteed.       
      II.1.5) Estimated total value:
      Value excluding VAT: 2,260,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKJ14 Oxfordshire
      
      II.2.4) Description of procurement: The supplier will work with the client to ensure that the STFC fire safety objectives are at the forefront of the maintenance and operation of the Fire Safety Systems within the facilities. Within 60 days to provide System Performance Reports at the start of the Contract to assist STFC target how the Fire Systems are working, necessary investment, compliance and asset function including through system recommissioning or upgrading systems.

The estimated value of the opportunity is approximately £560,000 GBP ex VAT per year which leads an estimation of £1,700.000.00 GBP ex VAT for the minimum three-year contract. For the full potential duration of 4 years this is estimated at up to £2,260,000.00 GBP ex VAT. It should be noted that the Planned Preventative Maintenance (PPM) is the only service that is guaranteed through this contract. This accounts for an estimated £160,000.00 GPB ex VAT per year and is included in the values stated above. All other services stated in the specification shall be utilised as and when required and are not guaranteed.

Transfer of Undertakings (Protection of Employment) – (TUPE). The incumbent supplier has expressed a view that TUPE will apply and has provided information of its staff who it asserts qualify for TUPE. Please note, TUPE and its applicability is a matter for the incumbent and the new supplier to resolve following the award of this contract. UKRI gives no assurances or warranties as to the applicability of TUPE in relation to this tender.

Site Tour: UKRI STFC Rutherford Appleton Laboratory (RAL) will be holding a site tour for this requirement. It is recommended that potential suppliers attend the site tour at RAL in order to gain complete clarity of the requirements and the environment. A site tour will be held on 07 November 2024 at 10:00hrs GMT and will last no more than 2 hours. The visit is not mandated and the written tender documentation is sufficient in order to Bid. We request a maximum of two attendees from each supplier organisation are permitted to attend the site tour at RAL. To book on to the site tour, please submit the names, email addresses and vehicle registration numbers of those attending to UKRI via the message function on the Delta eSourcing Portal. Please confirm your attendance no later than 06 November 2024 15:00hrs GMT.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 2,260,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       Yes             
      Description of options: Option of one further year of service at UKRI discretion.
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 29/11/2024 Time: 11:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 3
      
      IV.2.7) Conditions for opening of tenders:
         Date: 29/11/2024
         Time: 11:00
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://ukri.delta-esourcing.com/tenders/UK-UK-Swindon:-Fire-prevention-services./4Z55M8AR26

To respond to this opportunity, please click here:
https://ukri.delta-esourcing.com/respond/4Z55M8AR26
   VI.4) Procedures for review
   VI.4.1) Review body:
             UK Research & Innovation
       Science & Technology Facilities Council, Rutherford Appleton Laboratory, Harwell, Oxford, OX11 0QX, United Kingdom
       Tel. +44 1235446553
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 24/10/2024

Annex A