Shropshire Council: RMCB 052 - Asbestos Consultancy, Surveying and Monitoring Works

UK-Shrewsbury: Environmental issues consultancy services.
Section I: Contracting Authority
      I.1) Name and addresses
             Shropshire Council
             Shirehall, Abbey Foregate, Shrewsbury, SY2 6ND, United Kingdom
             Tel. +44 1743252992, Email: procurement@shropshire.gov.uk
             Contact: Procurement
             Main Address: www.shropshire.gov.uk
             NUTS Code: UKG22
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Shrewsbury:-Environmental-issues-consultancy-services./B6P9295AH7
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/tenders/UK-UK-Shrewsbury:-Environmental-issues-consultancy-services./B6P9295AH7 to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Shrewsbury:-Environmental-issues-consultancy-services./B6P9295AH7
      I.4) Type of the contracting authority
            Regional or local authority
      I.5) Main activity
            General public services

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: RMCB 052 - Asbestos Consultancy, Surveying and Monitoring Works       
      Reference Number: RMCB 052
      II.1.2) Main CPV Code:
      90713000 - Environmental issues consultancy services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The delivery of the works undertaken by the Contractor under this Contract shall enable the Council to discharge their responsibility for Asbestos Consultancy – Surveying and Monitoring Works.

Tenders are being invited to the period 1st April 2025 – 31st March 2028. Thereafter, the contract may be extended for a further two years (up to 31st March 2030) subject to satisfactory performance during the initial contract term.       
      II.1.5) Estimated total value:
      Value excluding VAT: 375,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKG22 Shropshire CC
      
      II.2.4) Description of procurement: The delivery of the works undertaken by the Contractor under this Contract shall enable the Council to discharge their responsibility for Asbestos Consultancy – Surveying & Monitoring Works as stated in the specification 2.1 Scope of Contract

Please refer to Schedule 1 Specification Document and Pricing Schedule for full details of the requirements and indicative property details across the contract.
In summary:

Asbestos Surveying – Management/Reinspections/R&D
The production of the new survey shall be carried out according to the provisions of HSG264 – ‘Asbestos: The survey guide’ and as stated in the Specification document The Contractor shall use data gathered during site visits to identify, assess and report on the risks associated with the to enable the Client to discharge his duties under Control of Asbestos Regulations (CAR) 2012 and the Health and Safety at Work etc. Act 1974.

All asbestos survey report types are to be produced as a new stand-alone document. Previous asbestos survey will be made available which will form the basis of the reinspection surveys. Any new management or R&D surveys are to be produced as completely new documents with new samples obtained. The management survey will provide no reference to previous surveys. The R&D surveys will provide reference to the most current management/reinspection survey, to ensure anyone reading the report is able to obtain a full overview of the site. The Contractor is to be certain that the information they will be providing to the Council is correct and no assumptions are being made from historical data.

The Contractor will undertake reinspection surveys for all sites detailed within the Pricing Schedule. The Contract Administrator will inform the Contractor when new management surveys are required. R&D surveys will primarily be requested from other surveyors within the PSG structure, in addition to the Contract Administrator.

Tenders are being invited to the period 1st April 2025 – 31st March 2028. Thereafter, the contract may be extended for a further two years (up to 31st March 2030) subject to satisfactory performance during the initial contract term.

Prices submitted are initially for the period of 1st April 2025 to 31st March 2026 thereafter the contractor may submit a cost adjustment to the tendered figure for the following 12 months that is in line with the Consumer Price Index for the previous calendar year period as defined on the ONS website under the “CPI All Item: percentage change of 12 months data series”, and which is subject to the approval by the Council. However, in any event, the Council reserves the right to negotiate with the Contractor any proposed increase in rate if in its opinion they are not justified.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 375,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/04/2025 / End: 31/03/2030       
      This contract is subject to renewal: Yes       
      Description of renewals: Tenders are being invited to the period 1st April 2025 – 31st March 2028. Thereafter, the contract may be extended for a further two years (up to 31st March 2030) subject to satisfactory performance during the initial contract term. Renewals will be after 5 years.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/B6P9295AH7       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      See tender documentation.    
      III.1.2) Economic and financial standing       
      List and brief description of selection criteria:
      See tender documentation.    
      Minimum level(s) of standards possibly required (if applicable) :       
      See tender documentation.    
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:       
      See tender documentation.    
      Minimum level(s) of standards possibly required (if applicable) :          
      See tender documentation.
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession          
      Execution of the service is reserved to a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      See tender documentation.    
      III.2.2) Contract performance conditions       
      See tender documentation.          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: Yes    

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 06/01/2025
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 3
      
      IV.2.7) Conditions for opening of tenders:
         Date: 06/01/2025
         Time: 12:00
         Place:
         Shrewsbury
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: Yes    
   Estimated timing for further notices to be published: 5 years
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Shrewsbury:-Environmental-issues-consultancy-services./B6P9295AH7

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/B6P9295AH7
   VI.4) Procedures for review
   VI.4.1) Review body:
             Shropshire Council
       Shirehall, Abbey Foregate, Shrewsbury, SY2 6ND, United Kingdom
       Tel. +44 1743252992, Email: procurement@shropshire.gov.uk
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          Shropshire Council
       Shirehall, Abbey Foregate, Shrewsbury, SY2 6ND, United Kingdom
       Tel. +44 1743252992
   VI.5) Date Of Dispatch Of This Notice: 06/12/2024

Annex A