Procurement Hub is using Delta eSourcing to run this tender exercise
| Notice Summary |
|---|
| Title: | Ongo - Property Services Framework |
| Notice type: | Contract Notice |
| Authority: | Procurement Hub |
| Nature of contract: | Services |
| Procedure: | Open |
| Short Description: | This tender opportunity is for the appointment of Suppliers onto a multi-specialism Property Services Framework for Ongo Homes Ltd (OH). The framework includes Lots for specialist cleaning services, specialist clearance services, garden clearance services, security services and pest control services. The services are primarily required to void properties but may also be required to any property managed by Ongo including tenanted properties, communal areas and estates. Ongo Homes Ltd is a Registered Social Landlord (RSL) currently owning and maintaining nearly 10,000 homes across the whole of the North Lincolnshire Region. Ongo Homes Ltd is wholly owned by Ongo Partnership Limited. Ongo Homes Ltd is a charitable Community Benefit Society registered under the Co-operative and Community Benefit Societies Act 2014 (Registered No 7639). |
| Published: | 19/07/2021 17:06 |
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Section I: Contracting Authority
I.1) Name and addresses
Ongo Homes Ltd
Ongo House, 26-30 High Street, Scunthorpe, DN15 6AT, United Kingdom
Tel. +44 1724279900, Email: Procurement@ongo.co.uk
Main Address: www.ongo.co.uk, Address of the buyer profile: www.ongo.co.uk
NUTS Code: UKE13
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Scunthorpe:-Sewage-%2C-refuse-%2C-cleaning-%2C-and-environmental-services./K2S75QP8H8
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/tenders/UK-title/K2S75QP8H8 to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Ongo - Property Services Framework
Reference Number: 0563/OH
II.1.2) Main CPV Code:
90000000 - Sewage-, refuse-, cleaning-, and environmental services.
II.1.3) Type of contract: SERVICES
II.1.4) Short description: This tender opportunity is for the appointment of Suppliers onto a multi-specialism Property Services Framework for Ongo Homes Ltd (OH). The framework includes Lots for specialist cleaning services, specialist clearance services, garden clearance services, security services and pest control services. The services are primarily required to void properties but may also be required to any property managed by Ongo including tenanted properties, communal areas and estates.
Ongo Homes Ltd is a Registered Social Landlord (RSL) currently owning and maintaining nearly 10,000 homes across the whole of the North Lincolnshire Region. Ongo Homes Ltd is wholly owned by Ongo Partnership Limited. Ongo Homes Ltd is a charitable Community Benefit Society registered under the Co-operative and Community Benefit Societies Act 2014 (Registered No 7639).
II.1.5) Estimated total value:
Value excluding VAT: 800,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: Yes
Tenders may be submitted for: All lots
Maximum number of lots that may be awarded to one tenderer: Not provided
The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided
II.2) Description
II.2) Description Lot No. 1
II.2.1) Title: Specialist Cleaning Services
Lot No: 1
II.2.2) Additional CPV codes:
90911000 - Accommodation, building and window cleaning services.
90911100 - Accommodation cleaning services.
90911200 - Building-cleaning services.
II.2.3) Place of performance:
UKF30 Lincolnshire
UKF3 Lincolnshire
UKE13 North and North East Lincolnshire
UKE YORKSHIRE AND THE HUMBER
II.2.4) Description of procurement: Ongo Homes (OH) has a requirement to undertake Specialist Cleaning Services to domestic and small to medium sized commercial void properties as well as tenanted properties, communal areas and within estates.
The services required includes environmental/pre cleans, final void clean to cleared void properties and cleaning to ensure the property is fit for purpose and is clean before tenant moves in.
Full specifications are included within the tender documents. This Lot will be awarded to a maximum of three suppliers.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 160,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals: There is the option to extend the framework agreement for a period of 12 months
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: The estimated spend is £20,000-£40,000 per annum over the initial 36 month framework or a maximum of £160,000 including the optional extension period. Spend will be at the lower end of the range if the properties/voids need all of the services of the One Stop Shop as this will then be within the scope of Lot 4.
II.2) Description Lot No. 2
II.2.1) Title: Specialist Clearance Services
Lot No: 2
II.2.2) Additional CPV codes:
90500000 - Refuse and waste related services.
II.2.3) Place of performance:
UKF30 Lincolnshire
UKF3 Lincolnshire
UKE13 North and North East Lincolnshire
UKE YORKSHIRE AND THE HUMBER
II.2.4) Description of procurement: Ongo Homes (OH) has a requirement to undertake Specialist Clearance Services to domestic and small to medium sized commercial void properties as well as tenanted properties, communal areas and within estates.
The services required includes to clear void properties complete of all contents left by the previous tenant to all the internal areas including the loft.
Full specifications are included within the tender documents. This Lot will be awarded to a maximum of three suppliers.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 160,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 36
This contract is subject to renewal: No
Description of renewals: Not provided
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: The estimated spend is £20,000-£40,000 per annum over the initial 36 month framework or a maximum of £160,000 including the optional extension period. Spend will be at the lower end of the range if the properties/voids need all of the services of the One Stop Shop as this will then be within the scope of Lot 4
II.2) Description Lot No. 3
II.2.1) Title: Garden Clearance Services
Lot No: 3
II.2.2) Additional CPV codes:
90910000 - Cleaning services.
II.2.3) Place of performance:
UKF30 Lincolnshire
UKF3 Lincolnshire
UKE13 North and North East Lincolnshire
UKE YORKSHIRE AND THE HUMBER
II.2.4) Description of procurement: Ongo Homes (OH) has a requirement to undertake Specialist Garden Clearance Services to domestic and small to medium sized commercial void properties as well as tenanted properties, communal areas and within estates.
The services typically include to clear void properties complete of all contents left by the previous tenant to all external garden areas, and to carry out environmental garden clearance services where applicable to enable other Ongo or contracted operatives to carry out their work safely in a clean place of work.
Full specifications are included within the tender documents. This Lot will be awarded to a maximum of three suppliers.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 120,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 36
This contract is subject to renewal: No
Description of renewals: Not provided
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: The estimated spend is £15,000-£30,000 per annum over the initial 36 month framework or a maximum of £120,000 including the optional extension period. Spend will be at the lower end of the range if the properties/voids need all of the services of the One Stop Shop as this will then be within the scope of Lot 4
II.2) Description Lot No. 4
II.2.1) Title: Cleaning and Clearance One Stop Shop
Lot No: 4
II.2.2) Additional CPV codes:
90910000 - Cleaning services.
90500000 - Refuse and waste related services.
90911000 - Accommodation, building and window cleaning services.
90911100 - Accommodation cleaning services.
90911200 - Building-cleaning services.
II.2.3) Place of performance:
UKF30 Lincolnshire
UKF3 Lincolnshire
UKE13 North and North East Lincolnshire
UKE YORKSHIRE AND THE HUMBER
II.2.4) Description of procurement: Ongo Homes (OH) has a requirement to undertake Specialist Cleaning Services, Specialist Clearance Services and Garden Clearance Services to domestic and small to medium sized commercial void properties as well as tenanted properties, communal areas and within estates.
Full specifications are included within the tender documents. This Lot will be awarded to a maximum of three suppliers.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 440,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 36
This contract is subject to renewal: No
Description of renewals: Not provided
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: The estimated spend is £55,000-£110,000 per annum over the initial 36 month framework or a maximum of £440,000 including the optional extension period. Spend will be at the lower end of the range if the properties/voids do not need all of the services of the One Stop Shop as this will then be within the scope of Lots 1-3
II.2) Description Lot No. 5
II.2.1) Title: Security Services
Lot No: 5
II.2.2) Additional CPV codes:
79710000 - Security services.
44221400 - Shutters.
45421142 - Installation of shutters.
II.2.3) Place of performance:
UKF30 Lincolnshire
UKF3 Lincolnshire
UKE13 North and North East Lincolnshire
UKE YORKSHIRE AND THE HUMBER
II.2.4) Description of procurement: Ongo Homes (OH) has a requirement to undertake security screening to domestic and small to medium sized commercial properties as well as tenanted properties, communal areas and within estates.
Full specifications are included within the tender documents. This Lot will be awarded to a maximum of three suppliers.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 240,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 36
This contract is subject to renewal: No
Description of renewals: Not provided
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: The estimated spend is £30,000-£60,000 per annum over the initial 36 month framework or a maximum of £240,000 including the optional extension period.
II.2) Description Lot No. 6
II.2.1) Title: Pest Control Services
Lot No: 6
II.2.2) Additional CPV codes:
90922000 - Pest-control services.
II.2.3) Place of performance:
UKF30 Lincolnshire
UKF3 Lincolnshire
UKE13 North and North East Lincolnshire
UKE YORKSHIRE AND THE HUMBER
II.2.4) Description of procurement: Ongo Homes (OH) has a requirement to undertake Pest Control Services to domestic and small to medium sized commercial void properties as well as tenanted properties, communal areas and within estates.
Full specifications are included within the tender documents. This Lot will be awarded to one provider.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 120,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 36
This contract is subject to renewal: No
Description of renewals: Not provided
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: The estimated spend is £20,000-£30,000 per annum over the initial 36 month framework or a maximum of £120,000 including the optional extension period.
Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No
Section IV: Procedure
IV.1) Description OPEN
IV.1.1) Type of procedure: Open
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 16
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided
IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 20/08/2021 Time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
Duration in month(s): 3
IV.2.7) Conditions for opening of tenders:
Date: 20/08/2021
Time: 12:00
Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used No
Electronic invoicing will be accepted No
Electronic payment will be used No
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://procurementhub.delta-esourcing.com/tenders/UK-UK-Scunthorpe:-Sewage-%2C-refuse-%2C-cleaning-%2C-and-environmental-services./K2S75QP8H8
To respond to this opportunity, please click here:
https://procurementhub.delta-esourcing.com/respond/K2S75QP8H8
VI.4) Procedures for review
VI.4.1) Review body:
High Court of England and Wales
Royal Courts of Justice, Strand, London, WC2A 2LL, United Kingdom
VI.4.2) Body responsible for mediation procedures:
Not provided
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
VI.5) Date Of Dispatch Of This Notice: 19/07/2021
Annex A