ForHousing: Annual Servicing and Maintenance services to Communal & Emergency Lighting Systems, including a programme of upgrade works

UK-Salford: Electrical services.
Section I: Contracting Authority
      I.1) Name and addresses
             ForHousing limited
             52 Regent Street, Eccles, Salford, M30 0BP, United Kingdom
             Tel. +44 1925286391, Email: yauheniya.yurevich@forhousing.co.uk
             Contact: Yauheniya Yurevich
             Main Address: https://www.forhousing.co.uk/
             NUTS Code: UKD
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Salford:-Electrical-services./7E446439ZM
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/tenders/UK-UK-Salford:-Lighting-systems./7E446439ZM to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Housing and community amenities

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Annual Servicing and Maintenance services to Communal & Emergency Lighting Systems, including a programme of upgrade works       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      71314100 - Electrical services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: ForHousing ltd. is procuring a contract for the provision of Annual Servicing and Maintenance services to Communal & Emergency Lighting Systems, including a programme of upgrade works across both general needs and supported housing properties owned or managed by ForHousing ltd. Further details on the scope of procurement are provided in the procurement documents.       
      II.1.5) Estimated total value:
      Value excluding VAT: 2,950,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      31500000 - Lighting equipment and electric lamps.
      31518200 - Emergency lighting equipment.
      31530000 - Parts of lamps and lighting equipment.
      45310000 - Electrical installation work.
      31527260 - Lighting systems.
      45317000 - Other electrical installation work.
      65320000 - Operation of electrical installations.
      
      II.2.3) Place of performance:
      UKD NORTH WEST (ENGLAND)
      
      II.2.4) Description of procurement: ForHousing ltd. is procuring a contract for up to 5 (five) years for the provision of servicing and maintenance services, repair works and a programme of potential upgrade works to communal and emergency lighting systems across the general needs and supported housing properties owned or managed by ForHousing ltd. Please note that the upgrade works element of the contract is not guaranteed, and ForHousing ltd. reserves the right not to issue any Orders in relation to the upgrade works in accordance with the proposed contract terms and conditions as included in the procurement documents.
The scope of work includes ensuring that all communal and emergency lighting systems are functional, efficient, and up to the required standards to enhance the safety and comfort of all residents.
The Contract will be awarded for an initial term of 3 (three) years and thereafter there will be an option to extend the term for a period of further 2 (two) years.
Further information and proposed contract terms and conditions are detailed in the procurement documents.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Quality / Weighting: 60
                        
            Cost criterion - Name: Price / Weighting: 40
                              
      II.2.6) Estimated value:
      Value excluding VAT: 2,950,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 60       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       Yes             
      Description of options: The Contract will be awarded for an initial term of 3 (three) years and thereafter there will be an option to extend the term for a period of further 2 (two) years. The duration quoted in II.2.7 is for the maximum duration, including all possible extensions, with the initial Contract Period being 3 (three) years.
The scope of procurement is a mixed contract, however the works element in relation to the upgrade works is an option and is not guaranteed by ForHousing ltd. The estimated value of contract quoted in II.2.6 is the maximum estimated value, including all services and works elements of the scope of contract.
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: The procurement process is the open procedure and will be undertaken in accordance with the Public Contracts Regulations 2015.
The procurement process is for a mixed contract comprising servicing and maintenance services and repair and upgrade works.
ForHousing ltd. reserves the right to discontinue this procurement at any time. Each Candidate or tenderer must bear its own costs in relation to this procurement. Under no circumstances shall ForHousing ltd. be required to reimburse any Candidate or tenderer for any costs incurred in participating in this procurement.       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 26/03/2025 Time: 12:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 6
      
      IV.2.7) Conditions for opening of tenders:
         Date: 26/03/2025
         Time: 12:00
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
All requests for clarifications (whether in relation to this Notice, the requirements or the procurement process) should be submitted using the Delta eSourcing portal at:
https://www.delta-esourcing.com/respond/7E446439ZM
in accordance with the requirements set out in the procurement documents.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Salford:-Electrical-services./7E446439ZM

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/7E446439ZM
   VI.4) Procedures for review
   VI.4.1) Review body:
             Royal Courts of Justice
       Strand, Holburn, London, WC2A 2LL, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    At the point of information on the award of the contract, ForHousing ltd. will incorporate a minimum 10 calendar days standstill period as communicated to tenderers. The Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the Regulations to take legal action. Any such action must be brought within the applicable limitation period.    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 21/02/2025

Annex A