City of Portsmouth College : Provision of Security and Safety Wardens

UK-Portsmouth: Security services.
Preliminary Questions
   This notice is for Prior information notice: No
   This notice is for Contract notice: Yes
   This notice is for Contract award notice: No
         
Section I: Contracting Authority

I.1) Name and addresses:
       City of Portsmouth College, 130005158
       Highbury Campus, Tudor Crescent, Portsmouth, P06 2SA, United Kingdom
       Tel. +44 7894536326, Email: paul.martin@copc.ac.uk
       Contact: Paul Martin
       Main Address: www.city-of-portsmouth-college.ac.uk, Address of the buyer profile: www.city-of-portsmouth-college.ac.uk
       NUTS Code: UKJ31
      Specifications and additional documents: As Above
I.2) Joint procurement:
   The contract involves joint procurement: No.
   The contract is awarded by a central purchasing body: No .
I.3) Communication       
   The procurement documents are available for unrestricted and full direct access, free of charge, at:              
         https://www.delta-esourcing.com/tenders/UK-UK-Portsmouth:-Security-services./32DU23ECC6
   Further information can be obtained from: the above mentioned address    
   Tenders or requests to participate must be sent: electronically via -- WWW.DELTA-ESOURCING.COM          
         to the abovementioned address

I.4) Type of the contracting authority    
   Body governed by public law
I.5) Main activity:    
   Education

Section II: Object

II.1) Scope of the procurement
   II.1.1) Title: Provision of Security and Safety Wardens          
         Reference number: COPC/23/17          
   II.1.2) Common Procurement Vocabulary:       
      79710000 - Security services.
   II.1.3) Type of contract: SERVICE

   II.1.4) Short description:
   The successful Bidder shall provide a security and safety service via the provision of one Security & Safety Warden based within the Reception areas for each of the campuses. These Wardens should be SIA approved. Additionally we are interested in an additional Security & Safety Warden at Highbury and Sixth Form campuses to provide a presence across the campus in the form of patrolling during the core teaching hours.          
   II.1.5) Estimated total value:       
      Value excluding VAT (give figures only) : 750,000 - Currency : GBP
   II.1.6) Information about lots:
      This contract is divided into lots: No

   II.2) Lot Description          
   II.2.2) Additional CPV code(s):       
      79710000 - Security services.       
   II.2.3) Place of performance:       
      Region Codes:               
         UKJ31 - Portsmouth
   II.2.4) Description of the procurement:       
      CoPC is seeking to establish a new Contract for these services and for this to run for three (3) years, from September 2024 to July 2027, with the possibility of a 1-year extension subject to satisfactory performance. We are looking at two Options: 1: The successful Bidder shall provide Security & Safety Warden based within the Reception areas for each of the campuses; Option 2: As above PLUS an additional Security & Safety Warden at Highbury and Sixth Form campuses to provide a presence across the campus in the form of patrolling during the core teaching hours.    
   II.2.6) Estimate value
      Value excluding VAT (give figures only) : 750,000 - currency : GBP        
   II.2.7) Duration of the contract, framework agreement                    
      Duration in months - 36    
   II.2.13) Information about European Union funds
      The procurement is related to a project and/or programme financed by European Union funds : NO           
   II.2.14) Additional information       
      Not Provided
   
   
Section III: Legal, Economic, Financial And Technical Information

III.1) Conditions for participation
   III.1.4) Objective rules and criteria for participation    
      List and brief description of rules and criteria:
         This is a 2 stage process being carried out under the auspices of the light touch regime, PCR (15). Stage 1 will assess potential bidders capability, capacity and experience to perform the contract using this Single Procurement Document issued by the Delta esourcing platform. Potential bidders will also be required to answer a number of standard questions to do with any potential bidders financial status, insurance and liabilities cover and Mandatory and Discretionary declarations. The outcome of this preliminary process will be to identify up to 5 potential bidders to go forward to the next round of the process, which is the Invitation To Tender (ITT) Stage. The evaluation panel will score any non price proposals inline with the following criteria ; Criteria for Awarding Score 0Unacceptable Tender response supplied fails to grasp/reflect standard or does not provide a proposal core issues and requirements. 1Poor Tender response supplied reflects a very limited understanding of core issues and requirements with significant concerns. Proposal falls short of achieving expected standard in a number of identifiable respects. 2Satisfactory Tender response meets the required standard / expectations in most material respects, but is lacking or inconsistent in others 3Good Response supplied reflects good understanding of core issues and requirements and meets the required standard / expectations in all material respects 4Excellent Response supplied reflects an excellent understanding of core issues and exceeds some or all of the major requirements and/or expectations            

III.2) Conditions related to the contract
   III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
         Not Provided    
   III.2.2) Contract performance conditions          
      Not Provided        
      
Section IV: Procedure   

IV.1) Description   
   IV.1.1) Type of procedure                    
         Restricted procedure                          
   IV.1.3) Information about a framework agreement or a dynamic purchasing system                
         The procurement involves the establishment of a framework agreement - NO                 
         In the case of framework agreements justification for any duration exceeding 4 years:                
            Not Provided    
   IV.1.6) Information about electronic auction
         An electronic auction will be used - Not Provided          
   IV.1.8) Information about Government Procurement Agreement (GPA )
         The contract is covered by the Government Procurement Agreement (GPA) - Not Provided
IV.2) Administrative information       
   IV.2.1) Previous publication concerning this procedure    
   Notice number in OJEU: Not Provided    
   IV.2.2) Time limit for receipt of expressions of interest          
         Date - 27/05/2024 Local Time - 12:00       
   IV.2.4) Languages in which tenders or requests to participate may be submitted:       
         English               

Section VI: Complementary Information       
VI.2) Information about electronic workflows                        
VI.3) Additional Information:       
   For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Portsmouth:-Security-services./32DU23ECC6

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/32DU23ECC6
GO-202451-PRO-25920530 TKR-202451-PRO-25920529              
VI.4) Procedures For Appeal
   VI.4.1) Body responsible for appeal procedures:
       City of Portsmouth College
       Highbury Campus, Tudor Crescent, Portsmouth, P06 2SA, United Kingdom
       Tel. +44 7894536326, Email: paul.martin@copc.ac.uk       
   VI.4.3) Review procedure
      Precise information on deadline(s) for review procedures:                
         10 Days following official notification of Stage 1 process    

VI.5) Date Of Dispatch Of This Notice: 01/05/2024