Moulton College: Campus Cleaning Services

UK-Northamptonshire: Building-cleaning services.
Section I: Contracting Authority
      I.1) Name and addresses
             Moulton College
             West Street, Moulton, Northamptonshire, NN3 7RR, United Kingdom
             Tel. +44 1604491127, Email: enquiries@moulton.ac.uk
             Contact: Stuart Baker
             Main Address: www.moulton.ac.uk
             NUTS Code: UKF2
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Northamptonshire:-Building-cleaning-services./XC2RPTJ474
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/tenders/UK-title/7CMAE89CH7 to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Campus Cleaning Services       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      90911200 - Building-cleaning services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Moulton College (the Client) has a need to appoint a Service Provider to provide campus cleaning services (the Service) across the Client’s campus. The service includes cleaning of;
•Classrooms,
•Residential bedrooms during term time,
•Laboratories,
•Offices,
•Coffee shops,
•Toilets,
•Sports and equine changing facilities,
•Corridors and staircases,
•Annual deep cleaning of commercial kitchens including cooker hoods and ducts,
•Annual deep cleaning of toilets,
•Annual cleaning of external windows,
•Annual gutter cleaning,
•Provision of an on-site cleaner weekdays during term time from 11.00 to 16.00,
•Pest control,
•Commercial kitchen extraction system annual statutory cleaning, and
•Water testing (legionella control).

The contract will be for a period of three years with and option to extend for two periods of 12 months each.       
      II.1.5) Estimated total value:
      Value excluding VAT: 2,000,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      90911200 - Building-cleaning services.
      90922000 - Pest-control services.
      90911300 - Window-cleaning services.
      
      II.2.3) Place of performance:
      UKF2 Leicestershire, Rutland and Northamptonshire
      
      II.2.4) Description of procurement: Moulton College (the Client) has a need to appoint a Service Provider to provide campus cleaning services (the Service) across the Client’s campus. The service includes cleaning of;
•Classrooms,
•Residential bedrooms during term time,
•Laboratories,
•Offices,
•Coffee shops,
•Toilets,
•Sports and equine changing facilities,
•Corridors and staircases,
•Annual deep cleaning of commercial kitchens including cooker hoods and ducts,
•Annual deep cleaning of toilets,
•Annual cleaning of external windows,
•Annual gutter cleaning,
•Provision of an on-site cleaner weekdays during term time from 11.00 to 16.00,
•Ad hoc cleaning of the main campus out of term time weekdays 10.00 to 14.00,
•Weekly cleaning of the staff residence communal areas,
•Ad hoc cleaning of the main campus on weekends and public holidays 10.00 13.00,
•Provision of a cleaner at Higham Ferrers campus from 16.30 to 19.00 weekdays during term time to include locking up the campus, and
•Ad hoc cleaning of residential bedrooms (out of term time).
In addition to the above cleaning services, the Contract also includes;
•Pest control,
•Commercial kitchen extraction system annual statutory cleaning, and
•Water testing (legionella control).
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 2,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 60       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       Yes             
      Description of options: The length of the contract is three years with an option to extend for two periods of 12 months each subject to satisfactory performance and at the sole discretion of the Client, up to a maximum duration of five years.
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/XC2RPTJ474       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions       
      Please refer to the tender specification and quality standards          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 14/06/2024 Time: 18:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 3
      
      IV.2.7) Conditions for opening of tenders:
         Date: 14/06/2024
         Time: 19:00
         Place:
         On line opening
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Northamptonshire:-Building-cleaning-services./XC2RPTJ474

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/XC2RPTJ474
   VI.4) Procedures for review
   VI.4.1) Review body:
             Moulton College
       West Street, Moulton, Northamptonshire, NN3 7RR, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    The Contracting Authority will incorporate a minimum 10 days standstill period at the point
information on the award of the contract is communicated to tenderers. This period allows
unsuccessful tenderers to seek further debriefing from the Contracting Authority before the
contract is entered into. Should such additional information be required, please contact the
person cited in Paragraph 1.1 of this form.
If an appeal regarding the award of a contract has not been successfully resolved the Public
Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at
risk of harm by a breach of the rules to take action in the High Court (England, Wales and
Northern Ireland). Any such action must be brought promptly (within 30 days).    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 15/05/2024

Annex A