RIVA Partnership Ltd: The Maplesden Noakes School - Cleaning Services

UK-Maidstone: School cleaning services.
Section I: Contracting Authority
      I.1) Name and addresses
             The Maplesden Noakes School - Cleaning Services
             Great Buckland, Buckland Road, Maidstone, ME16 0TJ, United Kingdom
             Tel. +44 1252977017, Email: tenders@rivapartnership.co.uk
             Contact: RIVA Partnership
             Main Address: https://www.maplesden.kent.sch.uk/, Address of the buyer profile: https://www.maplesden.kent.sch.uk/
             NUTS Code: UKJ4
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Maidstone:-School-cleaning-services./356AJX7J9C
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: The Maplesden Noakes School - Cleaning Services       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      90919300 - School cleaning services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The successful supplier is required to provide excellent cleaning services to The Maplesden Noakes School - a highly successful 11-18 mixed secondary school in Maidstone, Kent.       
      II.1.5) Estimated total value:
      Value excluding VAT: 1,009,325       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKJ4 Kent
      
      II.2.4) Description of procurement: Overview: The Maplesden Noakes School is a large successful 11-18 mixed secondary school in Maidstone, known for its high academic standards and its commitment to providing an inclusive, supportive environment for all students.
We recognise the responsibility that comes with the trust parents and carers place in us when they choose our school for their child. Our education is not just about helping every student reach their full potential across all subjects—it is about nurturing well-rounded individuals. Our mission is to provide the best curriculum and experiences for all students, giving them the best start to an exciting future.
In addition to academic excellence, we focus on developing the 'whole child,' fostering key qualities such as resilience, curiosity, creativity, and confidence. We also prioritise core values of kindness, empathy, and respect. With a broad and engaging curriculum, paired with the right experiences, we aim to equip students for success in their next steps and beyond school life.
Further information can be obtained here: https://www.maplesden.kent.sch.uk/

Tender information: The successful tenderer will be required to provide cleaning services to Maplesden Noakes School. The contract term will run for three years, from 1st August 2025 to 31st July 2028, with an option to extend for up to two additional years, until 31st July 2030.
This contract presents an excellent opportunity to review and propose enhancements to the current cleaning services at the school, covering both core term-time cleaning and periodic deep cleaning throughout the year.
The school is committed to providing a high-quality learning environment where students can thrive academically, supported by clean, well-maintained facilities. As such, the school expects a tightly managed service and high levels of productivity from the cleaning staff at all times.
Maplesden Noakes prides itself on its ‘family ethos’ and seeks a management style from the successful contractor that supports, encourages, and develops the cleaning staff.
While the school is not obliged to accept the lowest price submitted, it is focused on securing best value for the contract and, ultimately, for its students. Innovative and creative ideas for enhancing and improving the cleaning services will be welcomed. The school is looking for a contractor who will provide an engaged manager and supervisor, dedicated to working closely with the school and its staff to ensure the highest standards are consistently delivered.
Value of contract: The annual value of the current contract is £201,865 (the total cost per annum for the last contract year)
Therefore the value of this contract is £1,009,325 (total annual costs from the last contract year as above x 5 as this contract is for a maximum of 5 years)
The contract shall be a fixed price contract with invoices raised monthly to the school.
Additional requirements and information:
•The School has a minimum requirement for a contractor’s employers' liability and public liability insurance of £5 million
•The minimum annual turnover that your company must have achieved to be considered for this opportunity is £1 million
•There are two incumbent cleaning staff currently within the Local Government Pension Scheme
•The cleaning services are currently contracted to Birkin
•The winning bidder is required to pay the tender fee directly to the Riva Partnership, upon contract award
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 1,009,325       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/08/2025 / End: 31/07/2030       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 5
            / Maximum number: 10       
      Objective criteria for choosing the limited number of candidates: Only candidates that meet the minimum selection criteria will progress to tender stage. A minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress.
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO        
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 16/01/2025 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: Not Provided       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The contracting authority reserves the right not to appoint as a result of this tender process and/ or to cancel this tender process at any time.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Maidstone:-School-cleaning-services./356AJX7J9C

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/356AJX7J9C
   VI.4) Procedures for review
   VI.4.1) Review body:
             The Maplesden Noakes School
       Great Buckland,, Buckland Road,, Maidstone,, ME16 0TJ, United Kingdom
       Internet address: https://www.maplesden.kent.sch.uk/
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 16/12/2024

Annex A