Notting Hill Genesis: Responsive Repairs & Specialist Works and Services Dynamic Purchasing System (DPS)

UK-London: Repair and maintenance services.
Section I: Contracting Authority
      I.1) Name and addresses
             Notting Hill Genesis
             Bruce Kenrick House, 2 Killick Street, London, N1 9FL, United Kingdom
             Tel. +44 2038150000, Email: ProcurementTeam@nhg.org.uk
             Main Address: https://www.nhggroup.org.uk, Address of the buyer profile: https://www.nhggroup.org.uk
             NUTS Code: UKI
      I.2) Joint procurement
      The contract involves joint procurement: Yes.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: Yes.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Repair-and-maintenance-services./4D9T5T862A
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Housing and community amenities

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Responsive Repairs & Specialist Works and Services Dynamic Purchasing System (DPS)       
      Reference Number: PROC1052
      II.1.2) Main CPV Code:
      50000000 - Repair and maintenance services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Notting Hill Genesis (“NHG”) and Peabody Trust (“Peabody”) are jointly setting up an electronic Dynamic Purchasing System (“DPS”) to procure a range of Responsive Repairs & Specialist Works and Services. NHG and Peabody are the lead bodies responsible for the DPS. The DPS can also be used by other public bodies listed in the OJEU Contract Notice, including other registered providers of social housing, ALMOs and local authorities. A third Party has been contractually appointed as the Managing Agent by NHG and Peabody to provide the software platform (“DPS Software Platform”) for the DPS and to manage the DPS on behalf of the NHG and Peabody.       
      II.1.5) Estimated total value:
      Value excluding VAT: 900,000,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      50000000 - Repair and maintenance services.
      50700000 - Repair and maintenance services of building installations.
      50712000 - Repair and maintenance services of mechanical building installations.
      50711000 - Repair and maintenance services of electrical building installations.
      50720000 - Repair and maintenance services of central heating.
      50721000 - Commissioning of heating installations.
      50800000 - Miscellaneous repair and maintenance services.
      50531100 - Repair and maintenance services of boilers.
      39721410 - Gas appliances.
      45300000 - Building installation work.
      45310000 - Electrical installation work.
      45320000 - Insulation work.
      45330000 - Plumbing and sanitary works.
      45340000 - Fencing, railing and safety equipment installation work.
      45350000 - Mechanical installations.
      45400000 - Building completion work.
      45410000 - Plastering work.
      45420000 - Joinery and carpentry installation work.
      45430000 - Floor and wall covering work.
      45440000 - Painting and glazing work.
      45450000 - Other building completion work.
      50710000 - Repair and maintenance services of electrical and mechanical building installations.
      90922000 - Pest-control services.
      50222100 - Repair and maintenance services of dampers.
      45260000 - Roof works and other special trade construction works.
      45262000 - Special trade construction works other than roof works.
      44221000 - Windows, doors and related items.
      98395000 - Locksmith services.
      45262100 - Scaffolding work.
      
      II.2.3) Place of performance:
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: This Dynamic Purchasing System (DPS) involves the use of an electronic system (DPS Software Platform) which will be available to (i) those bidders who meet the selection criteria and are therefore accepted onto the DPS Agreement and (ii) for customers when awarding orders for “jobs” throughout the entire duration of the DPS Agreement. If you are a successful bidder, the DPS Agreement will be awarded electronically and you will be afforded a place in the DPS pool of contractors. DPS customers (DPS Clients) can use the DPS Software Platform to electronically commission “jobs” based on their individual service / works, trade and geographic requirements and the relevant successful bidders on the DPS can compete to win these Jobs. The DPS will provide DPS customers with access to a pool of new and existing, suitably qualified contractors. Unlike a framework, the Dynamic Purchasing System, enables new contractors to join at any time during the DPS period subject to meeting the selection criteria. Bidders are referred to II.1.4 which confirms that the SQ stage will be conducted on a different software platform to the second stage of the DPS. Any bidders who wish to join the DPS subsequent to the initial selection SQ stage shall complete the SQ process DPS Software Platform and, by submitting an SQ tender submission acknowledge and agree that (if successfully appointed to the DPS) the contractor’s information shall be migrated from Delta to the DPS Software Platform.

Applicants are required to state which trades and which geographic areas they wish to bid for when completing the questionnaire for the DPS. Applicants will be successfully appointed to the DPS for the trades and geographic areas they bid for where the selection criteria is met. Applicants will only be invited to tender for “jobs” for DPS customers for those trades (and in those geographic areas) which they have been successfully awarded.

The questionnaire is accessible to all potential contractors who submit an Expression of Interest on the portal; the link to the portal is located within Delta. DPS Software Platform Once the DPS is operational, the selection questionnaire shall be accessible to future contractors via the DPS Software Platform.

DPS Value: Applicants should note that the estimated value of the DPS given in this Notice is based on NHG's and Peabody’s current anticipated requirements. NHG and Peabody cannot give any guarantees that works or services totalling this value will in fact be called off from this framework. Equally, the total value may increase, either if NHG’s or Peabody’s own requirements increase unexpectedly or if the framework is used by other contracting authorities as noted above.

All Call-off Contracts will be entered into directly between the purchasing entity and the economic operator. No entity will be under any obligation to enter into a Call-off Contract under the DPS.

Other: NHG and Peabody reserves the right to cancel the procurement at any time and not to proceed with all or part of the DPS. NHG and Peabody will not, under any circumstance, reimburse any expense incurred by Applicants in preparing their tender submissions.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 900,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 120       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 5
             
      Objective criteria for choosing the limited number of candidates: Not provided
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: In addition to the Contracting Authorities, the DPS may be used by other public bodies. Access to the DPS by such public bodies will be subject to the agreement of NHG and Peabody.       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      As detailed in the procurement documents.    
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions       
      As detailed in the procurement documents          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO        
         The procurement involves the setting up of a dynamic purchasing system       
         The dynamic purchasing system might be used by additional purchasers           
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: Yes
      Additional information about electronic auction: As detailed in the procurement documents.
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 21/09/2020 Time: 10:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 22/09/2020       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 12
      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The first stage of the procurement process under the DPS (Selection Questionnaire – ‘SQ’) will be completed on one software platform (Delta). Once the SQs have been evaluated, bidders who meet the required criteria will be migrated onto the DPS Software Platform as referred to above. Each bidder who successfully meet the selection criteria shall be awarded a DPS Agreement and shall be entitled to join the DPS. Once the DPS is operational, all successful bidders shall have their selection questionnaire data migrated to the DPS Software Platform and all future applications for new contractors to join the DPS will also be made on the DPS Software Platform. The DPS selection criteria and all other aspects of the procurement shall remain the same on both platforms which are used for the DPS.
The second stage of the DPS (the process for awarding Call-Off Contracts for specific works and services) will be conducted via the DPS Software Platform. Contractors will then be invited to submit tenders for the trades which they are appointed to through a call for competition.
Peabody, NHG or other DPS Clients using the DPS to post jobs will also have discretion around how long each job is live for, meaning that some opportunities might be open for a matter of hours as opposed to days. The bidding process for each job shall also be made clear in the mini-competition documentation.
The process for completing and winning jobs is as stated in the DPS Agreement and initial evaluations will be completed by the third party provider of the DPS Software Platform. The managing agent for NHG, Peabody (or other DPS clients) though the final evaluation and decision to award a job shall be made by NHG, Peabody (or other DPS clients). If a DPS contractor wins an award of a job pursuant to the DPS Agreement, a job specific Call-Off Contract shall be entered into electronically between the relevant DPS customer and the winning contractor.
Contractors should be aware that their data will be migrated from the Delta e-sourcing platform to the DPS Software Platform, however the subject matter, nature and purpose of the processing and use of the data will remain the same on both platforms.

A DPS is a way of purchasing services and works from an approved pool of contractors in a way which is complaint with NHG and Peabody’s public procurement obligations under the Public Contracts Regulations 2015. The DPS does not guarantee any minimum spend or minimum volume of work or services (in any year or across the entire duration of the DPS) and there will be no form of exclusivity or volume guarantee under this DPS.

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Repair-and-maintenance-services./4D9T5T862A

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/4D9T5T862A
   VI.4) Procedures for review
   VI.4.1) Review body:
             The Royal Court of Justice
       , The Strand, London, WC2A 2LL, United Kingdom
       Tel. +44 2079476000
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Notting Hill Genesis and the Peabody Trust reserves the right not to award the opportunity or to award only part (or a different arrangement) of the opportunity described in this notice.    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          Notting Hill Genesis
       Bruce Kenrick House, 2 Killick Street, London, N1 9FL, United Kingdom
       Tel. +44 2083574577
   VI.5) Date Of Dispatch Of This Notice: 21/08/2020

Annex A



   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      1: Contracting Authority
       Peabody Trust
       45 Westminster Bridge Road, London, SE1 7JB, United Kingdom
       Tel. +44 2070214444, Email: Procurement.enquiries@peabody.org.uk
       Main Address: https://www.peabody.org.uk, Address of the buyer profile: https://www.peabody.org.uk
       NUTS Code: UKI