The Guide Association: Girlguiding's Digital Futures

UK-London: Information systems or technology strategic review and planning services.
Section I: Contracting Authority
      I.1) Name and addresses
             The Guide Association
             17-19 Buckingham Palace Road, London, SW1W 0PT, United Kingdom
             Tel. +44 2078346242, Email: procurement@girlguiding.org.uk
             Main Address: https://www.girlguiding.org.uk/
             NUTS Code: UKI
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/respond/4QKN57BT6W
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/respond/4QKN57BT6W to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            National or federal agency/office
      I.5) Main activity
            Recreation, culture and religion

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Girlguiding's Digital Futures       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      72222000 - Information systems or technology strategic review and planning services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Digital Futures is a five-year roadmap starting now in 2024 for Girlguiding’s tools, technologies and processes. By 2028 we want volunteers, girls, parents and carers, staff and everyone else we work with to have a positive experience of our tools and technologies and to feel confident and supported to use them. The vision is: By 2028 we will create exceptional digital experiences, and capabilities for the future, for girls and everyone in Girlguiding.

PLEASE NOTE: The deadline for this tender is 20/03/2024 @ 12:00 midday.       
      II.1.5) Estimated total value:
      Value excluding VAT: 400,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: One lot only
      Maximum number of lots that may be awarded to one tenderer: Not provided
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Not provided       
      Lot No: Digital Partner Services       
      II.2.2) Additional CPV codes:
      72222000 - Information systems or technology strategic review and planning services.
      
      II.2.3) Place of performance:
      UKI LONDON
      
      II.2.4) Description of procurement: We are looking for a supplier that can provide UCD framework design, UX design, Digital services architecture and development approaches, as well as additional services.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: As quoted in tender documents / Weighting: 70
                        
            Cost criterion - Name: As quoted in tender documents / Weighting: 30
                              
      II.2.6) Estimated value:
      Value excluding VAT: 200,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/05/2024 / End: 31/12/2024       
      This contract is subject to renewal: Yes       
      Description of renewals: Five possible extensions of 12 months.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
II.2) Description Lot No. 2
      
      II.2.1) Title: Not provided       
      Lot No: Data and Technology Services       
      II.2.2) Additional CPV codes:
      48612000 - Database-management system.
      
      II.2.3) Place of performance:
      UKI LONDON
      
      II.2.4) Description of procurement: We are looking for a supplier that can provide data platform architecture, trading systems integration and additional services.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Available in tender documents / Weighting: 70
                        
            Cost criterion - Name: Available in tender documents / Weighting: 30
                              
      II.2.6) Estimated value:
      Value excluding VAT: 400,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/04/2024 / End: 31/12/2024       
      This contract is subject to renewal: Yes       
      Description of renewals: Five extensions of 12 months
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
II.2) Description Lot No. 3
      
      II.2.1) Title: Not provided       
      Lot No: Combined approach       
      II.2.2) Additional CPV codes:
      72222000 - Information systems or technology strategic review and planning services.
      
      II.2.3) Place of performance:
      UKI LONDON
      
      II.2.4) Description of procurement: A combined approach of Lots 1 and 2.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Available in tender docs / Weighting: 70
                        
            Cost criterion - Name: Available in tender docs / Weighting: 30
                              
      II.2.6) Estimated value:
      Value excluding VAT: 400,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/05/2024 / End: 31/12/2024       
      This contract is subject to renewal: Yes       
      Description of renewals: Five possible extensions of 12 months.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 23/03/2024 Time: 12:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      IV.2.7) Conditions for opening of tenders:
         Date: 29/03/2024
         Time: 12:00
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Information-systems-or-technology-strategic-review-and-planning-services./4QKN57BT6W

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/4QKN57BT6W
   VI.4) Procedures for review
   VI.4.1) Review body:
             The Guide Association
       17-19 Buckingham Palace Road, London, SW1W 0PT, United Kingdom
       Tel. +44 2078346242, Email: nathan.pottinger-marques@girlguiding.org.uk
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 22/02/2024

Annex A