RIVA Partnership Ltd: Future Academies - Construction Project Management Services

UK-London: Construction project management services.
Section I: Contracting Authority
      I.1) Name and addresses
             Future Academies
             Lupus Street, 1 - 3 Waverley Lane, London, SW1V 3AT, United Kingdom
             Tel. +44 01252977017, Email: tenders@rivapartnership.co.uk
             Contact: Rachel OGrady
             Main Address: https://www.futureacademies.org, Address of the buyer profile: https://www.futureacademies.org
             NUTS Code: UKI
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Construction-project-management-services./5455C33673
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Future Academies - Construction Project Management Services       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      71541000 - Construction project management services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Future Academies is seeking to appoint an experienced and qualified Project Management (PM) consultant to support the delivery of a school rebuilding project. The project, which involves the comprehensive redevelopment of educational facilities, is progressing and we are preparing to tender for the PM services from RIBA Stage 4 and beyond. The appointed Project Manager will play a critical role in ensuring the successful execution and delivery of the project, adhering to the highest standards of quality, timeliness, and cost-effectiveness. The project is anticipated to start on 1st Sept 2025 (subject to planning) and shall run through to Quarter 3 2029, subject to programme.       
      II.1.5) Estimated total value:
      Value excluding VAT: 223,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKI LONDON
      
      II.2.4) Description of procurement: Future Academies is seeking to appoint an experienced and qualified Project Management (PM) consultant to support the delivery of a school rebuilding project. The project, which involves the comprehensive redevelopment of educational facilities, is progressing and we are preparing to tender for the PM services from RIBA Stage 4 and beyond. The appointed Project Manager will play a critical role in ensuring the successful execution and delivery of the project, adhering to the highest standards of quality, timeliness, and cost-effectiveness. The project is anticipated to start on 1st Sept 2025 (subject to planning) and shall run through to Quarter 3 2029, subject to programme.
The Project Management consultant will be required to provide comprehensive services aligned with the key stages of the project, including but not limited to:
1.Planning Support
•Support the Trust during the planning approval period, ensuring timely coordination and resolution of any planning-related matters.
•Liaise with stakeholders to manage planning conditions and ensure compliance with local authority requirements.
2.Pre-Construction Services
•Collaborate with the Architectural Design Team to finalise the design and prepare tender documentation for the procurement of the main contractor.
•Oversee and manage the tendering process, ensuring transparent and competitive procurement practices.
•Support the Pre-Construction Services Agreement (PCSA) period, ensuring alignment between the Trust’s objectives and the appointed contractor’s approach.
•Prepare and coordinate all necessary documentation for the Design and Build (D&B) contract, ensuring readiness for execution.
3.Construction Phase (RIBA Stage 5)
•Act as Contract Administrator, overseeing the performance and compliance of the main contractor throughout the construction phase.
•Monitor project progress against the approved programme, budget, and quality standards, providing regular updates to the Trust.
•Facilitate effective communication and coordination between the Principal Contractor, Cost Consultant, Design Team, and other stakeholders to resolve any issues that may arise.
4.Handover and Close-Out (RIBA Stage 6)
•Manage the close-out process, ensuring all contractual deliverables, including documentation, certifications, and as-built information, are completed and handed over to the Trust.
•Oversee the snagging process and ensure all identified defects are rectified before practical completion.
•Coordinate the transition to the operational phase, ensuring a seamless handover of the facilities to the Trust.
•Support the Trust during the 12-month defects period, ensuring timely resolution of any issues that arise.
Value of the contract: £223,000
Additional information:
•The contract will start on 1st September 2025
•It is mandatory for the successful provider to have or commit to obtaining the following insurances:
oPublic liability insurance cover of at least £10 million (ten million pounds sterling);
oProfessional indemnity insurance cover of at least £5 million (five million pounds sterling); and
oEmployer’s liability insurance cover of at least £10 million (ten million pounds sterling)
•Additional requirements:
oExtensive and demonstrable experience in managing educational and public-sector construction projects
oProven expertise in planning, procurement, and contract administration.
oExceptional stakeholder management skills, with a track record of delivering projects on time and within budget.
oComprehensive familiarity with public sector projects including DfE Spec 21.
•The client reserves the right not to appoint as a result of this tender process
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 223,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/09/2025 / End: 31/12/2029       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 5
            / Maximum number: 10       
      Objective criteria for choosing the limited number of candidates: Only candidates that meet the minimum selection criteria will progress to tender stage. A minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress.
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions       
      Extensive and demonstrable experience in managing educational and public-sector construction projects
Proven expertise in planning, procurement, and contract administration.
Exceptional stakeholder management skills, with a track record of delivering projects on time and within budget.
Comprehensive familiarity with public sector projects including DfE Spec 21.          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO        
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 23/01/2025 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 14/02/2025       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The contracting authority reserves the right not to appoint as a result of this tender process and/ or to cancel this tender process at any time.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Construction-project-management-services./5455C33673

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/5455C33673
   VI.4) Procedures for review
   VI.4.1) Review body:
             Future Academies
       Lupus Street, London, SW1V 3AT, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 20/12/2024

Annex A