Procurement Lincolnshire: West Lindsey District Council - Cleaning Services

UK-Lincoln: Cleaning and sanitation services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Procurement Lincolnshire
      Lincolnshire County Council, Lincoln, LN1 1BA, United Kingdom
      Tel. +44 522553649, Fax. +44 522516245, Email: procurement.lincolnshire@lincolnshire.gov.uk, URL: www.procurmentlincolnshire.co.uk
      Attn: Andy Househam

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      General Public Services

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: Yes

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: West Lindsey District Council - Cleaning Services
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 14

         Region Codes: UKF3 - Lincolnshire         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Cleaning and sanitation services. Cleaning services. Accommodation, building and window cleaning services. Building-cleaning services. Window-cleaning services. Office cleaning services. This is to provide cleaning services for West Lindsey District Council in Gainsborough, Lincolnshire. The contract will be to deliver cleaning services to the Council's corporate property portfolio and its public conveniences in the West Lindsey District Council region. The service provision is to include the cleaning of office space, public conveniences, kitchen areas and windows.
         
      II.1.6)Common Procurement Vocabulary:
         90900000 - Cleaning and sanitation services.
         
         90910000 - Cleaning services.
         
         90911000 - Accommodation, building and window cleaning services.
         
         90911200 - Building-cleaning services.
         
         90911300 - Window-cleaning services.
         
         90919200 - Office cleaning services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      II.1.8)Lots:
         This contract is divided into lots: Not Provided
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      This is to provide cleaning services for West Lindsey District Council in Gainsborough, Lincolnshire. The contract will be to deliver cleaning services to the Council's corporate property portfolio and its public conveniences in the West Lindsey District Council region. The service provision is to include the cleaning of office space, public conveniences, kitchen areas and windows.                  
         Estimated value excluding VAT:
         Range between: 500,000 and 700,000
         Currency: GBP
               
      
      II.2.2)Options: Not Provided         
         II.2.3)Information about renewals:
            This contract is subject to renewal: Yes
                  
      If known, in the case of renewable supplies or service contracts, estimated time-frame for subsequent contracts:
         Duration in months: 60
         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 60 (from the award of the contract)


Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Not Provided
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Not Provided
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Not Provided
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: Not Provided      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
      Not Provided      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         Not Provided
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         Not Provided      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: Not Provided      
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
                        Envisaged minimum number: 2 and maximum number: 6         
         Objective Criteria for choosing the limited number of candidates:
         Previous Contract Experience
Safeguarding
Security and Information Confidentiality
Working at Heights
Health & Safety Risk Assessments and Working Methods   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated below
            Criteria - Weighting
            Contract Delivery - 21
            Contract Managment - 10
            Added Social Value - 5
            Sustainability and Efficiency - 4
            Contract Costs - 60

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: JR/WL/03 (PL.15.068)      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 15/04/2016
      Time-limit for receipt of requests for documents or for accessing documents: 12:00
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 18/04/2016
         Time: 12:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: 04/05/2016      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up: Not Provided         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Not Provided
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Lincoln:-Cleaning-and-sanitation-services./FC54X96HCA

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/FC54X96HCA
GO-2016318-PRO-7941224 TKR-2016318-PRO-7941223
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Not Provided

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 18/03/2016

ANNEX A

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         1: Contracting Authority
      West Lindsey District Council
      Guildhall, Marshall's Yard, Gainsborough, DN21 2NA, United Kingdom