University of Leeds: Provision of Temporary Hospitality and Administration Support Roles Framework

UK-Leeds: Supply services of personnel including temporary staff.
Section I: Contracting Authority
      I.1) Name and addresses
             University of Leeds
             Purchasing Office, Facilities Directorate Building, Cloberry Street, Leeds, LS2 9BT, United Kingdom
             Tel. +44 1133439970, Email: a.k.wilkinson@leeds.ac.uk
             Contact: Mark Agar
             Main Address: www.leeds.ac.uk
             NUTS Code: UKE42
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Supply-services-of-personnel-including-temporary-staff./695C9NG587
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Provision of Temporary Hospitality and Administration Support Roles Framework       
      Reference Number: PE2022-23_2039
      II.1.2) Main CPV Code:
      79620000 - Supply services of personnel including temporary staff.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The University of Leeds is inviting proposals from suppliers to establish a Framework for the provision of temporary event, catering, hospitality and associated administration roles.       
      II.1.5) Estimated total value:
      Value excluding VAT: 7,000,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKE42 Leeds
      
      II.2.4) Description of procurement: The University of Leeds is inviting proposals from suppliers to establish a Framework for the provision of temporary event, catering, hospitality and associated administration roles. The Framework will consist of a minimum of 3 and a maximum of 5 to suppliers who will be responsible for fulfilling various job roles within the University.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Ability to meet tender Specification / Weighting: 30
            Quality criterion - Name: Contract Management / Weighting: 20
            Quality criterion - Name: Sustainability / Weighting: 15
            Quality criterion - Name: Added Value / Weighting: 5
                        
            Cost criterion - Name: Price / Weighting: 30
                              
      II.2.6) Estimated value:
      Value excluding VAT: 7,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 24       
      This contract is subject to renewal: Yes       
      Description of renewals: The contract period is 2 years (24 months) with an option to extend annually for up to 2 further years depending on supplier performance (2 + 1 + 1) and total of 4 years.
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 3
            / Maximum number: 5       
      Objective criteria for choosing the limited number of candidates: Not provided
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement    
         Framework agreement with several operators       
         Envisaged maximum number of participants to the framework agreement: 5               
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 20/05/2024 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 18/06/2024       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 3
      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: For more information about this opportunity, please visit the Delta eSourcing portal at:
https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Supply-services-of-personnel-including-temporary-staff./695C9NG587

To respond to this opportunity, please click here:
https://neupc.delta-esourcing.com/respond/695C9NG587
   VI.4) Procedures for review
   VI.4.1) Review body:
             University of Leeds
       Facilities Directorate Building, Cloberry Street, Lifton Place, Leeds, LS2 9BT, United Kingdom
       Tel. +44 1133439970, Email: a.k.wilkinson@leeds.ac.uk
   VI.4.2) Body responsible for mediation procedures:
             University of Leeds
          Facilities Directorate Building, Cloberry Street, Lifton Place, Leeds, LS2 9BT, United Kingdom
          Tel. +44 1133439970, Email: a.k.wilkinson@leeds.ac.uk
          Internet address: www.leeds.ac.uk
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          University of Leeds
       Facilities Directorate Building, Cloberry Street, Lifton Place, Leeds, LS2 9BT, United Kingdom
       Tel. +44 1133439970, Email: a.k.wilkinson@leeds.ac.uk
   VI.5) Date Of Dispatch Of This Notice: 19/04/2024

Annex A