NEUPC Ltd: Roofing Services

UK-Leeds: Roof works and other special trade construction works.
Section I: Contracting Authority
      I.1) Name and addresses
             NEUPC Ltd
             NEUPC Ltd, Phoenix House, 3 South Parade, Leeds, LS1 5QX, United Kingdom
             Tel. +44 1134871756, Email: a.hughes@neupc.ac.uk
             Main Address: https://neupc.delta-esourcing.com/, Address of the buyer profile: https://www.neupc.ac.uk/who-are-our-members
             NUTS Code: UK
      I.2) Joint procurement
      The contract involves joint procurement: Yes.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: Yes.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Roof-works-and-other-special-trade-construction-works./232DK56MVY
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.neupc.delta-esourcing.com to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Roofing Services       
      Reference Number: EFM2039 NE
      II.1.2) Main CPV Code:
      45260000 - Roof works and other special trade construction works.

      II.1.3) Type of contract: WORKS
      II.1.4) Short description: Contractors will be required to provide a broad scope of roofing repairs, maintenance and roof replacement works. A non-exhaustive list of the work types this contract may cover include:
Reactive Maintenance
Planned Maintenance
Project / Re-roofing works

For clarity it is the intension to award the 4 top ranked suppliers to each regional area for each specialism eg Lot 1 North East will have 4 suppliers awarded, Lot 1 East will also 4 suppliers awarded.

Suppliers may bid on all unlimited number of regions across both lots. Award to one region does not guarantee award to any other regions bid on       
      II.1.5) Estimated total value:
      Value excluding VAT: 25,000,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: Not provided
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Roofing Services (New installations and Specialist Systems)       
      Lot No: 1       
      II.2.2) Additional CPV codes:
      31518300 - Rooflights.
      44112400 - Roof.
      44112410 - Roof frames.
      44112420 - Roof supports.
      44112430 - Roof trusses.
      44112500 - Roofing materials.
      44232000 - Timber roof trusses.
      45260000 - Roof works and other special trade construction works.
      45261000 - Erection and related works of roof frames and coverings.
      45261100 - Roof-framing work.
      45261200 - Roof-covering and roof-painting work.
      45261210 - Roof-covering work.
      45261211 - Roof-tiling work.
      45261212 - Roof-slating work.
      45261213 - Metal roof-covering work.
      45261220 - Roof-painting and other coating work.
      45261221 - Roof-painting work.
      45261222 - Cement roof-coating work.
      45261410 - Roof insulation work.
      45261420 - Waterproofing work.
      45261900 - Roof repair and maintenance work.
      45261910 - Roof repair.
      45261920 - Roof maintenance work.
      
      II.2.3) Place of performance:
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: In addition to the over all specification of requirements stated above awarded bidders to Lot 1 are required to provide Installation and Maintenance for Specialist systems as evaluated as part of the ITT question set.

Project Works
It is envisaged that projects to be undertaken by the Contractors under this agreement shall be awarded in one of three ways:
•Direct award against the schedule of rates and agreed project discount structure.
•Re-opening competition for their region’s Framework Contractors (mini-tender)
The institutions shall provide specifications and an indication of programme for the works with the expectation that the Contractor shall not unreasonably refuse to supply a quotation for the works.
It is envisaged that this manner of call off shall be used in particular for those larger projects over £250,000 net Vat GBP, or where the specification or design of the project requires a degree of contractor input.
The tender documentation details a discount structure on the schedule of rates for those instances where the institutions making the call off decide to appoint a contractor directly without further competition. This shall be applied to the NET VAT Project value of the commission made by the Institution to the contractor.
The institutions will commonly utilise an electronic tendering system to facilitate mini-tenders and the Contractor should commit to registering on said systems.
The method of selecting the contractor following mini tender will be based upon the Framework Agreement award criteria, but maybe adjusted by a reasonable proportion in terms of weighting to better reflect the institution’s requirements.
Projects may be conducted against either NEC3 or JCT forms of contract.
It is expected that the Institutions own preferred contracts may form the basis of any call off or appointment as opposed to the Contractor’s.

Expressions of Interest Lot 1 https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Roof-works-and-other-special-trade-construction-works./232DK56MVY
Lot 2 https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Roof-works-and-other-special-trade-construction-works./5T6H6HKC32
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 15,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36       
      This contract is subject to renewal: Yes       
      Description of renewals: The framework will be for an initial period of 36 months with an optional extension of 12 months subject to performance
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: Yes       
      Identification of the project: Individual call offs may be related to external funding sources including but not limited to ERDF, ESIF or Research Council funding. Further detail will be included in call off documents             
      II.2.14) Additional information: This agreement will be open to universities and partners regardless of whether or not they are defined as contracting authorities for the purpose of the PCR 2015       
II.2) Description Lot No. 2
      
      II.2.1) Title: Roofing Services (Preventative Maintenance and Repairs)       
      Lot No: 2       
      II.2.2) Additional CPV codes:
      44112400 - Roof.
      44112410 - Roof frames.
      44112420 - Roof supports.
      44112430 - Roof trusses.
      44112500 - Roofing materials.
      44232000 - Timber roof trusses.
      45260000 - Roof works and other special trade construction works.
      45261000 - Erection and related works of roof frames and coverings.
      45261100 - Roof-framing work.
      45261200 - Roof-covering and roof-painting work.
      45261210 - Roof-covering work.
      45261211 - Roof-tiling work.
      45261212 - Roof-slating work.
      45261213 - Metal roof-covering work.
      45261214 - Bituminous roof-covering work.
      45261220 - Roof-painting and other coating work.
      45261221 - Roof-painting work.
      45261222 - Cement roof-coating work.
      45261410 - Roof insulation work.
      45261420 - Waterproofing work.
      45261900 - Roof repair and maintenance work.
      45261910 - Roof repair.
      
      II.2.3) Place of performance:
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: Contractors will be required to provide a broad scope of roofing repairs, maintenance and roof replacement works. A non-exhaustive list of the work types this contract may cover include:
Reactive Maintenance
Planned Maintenance
To include the following types of roofing (not exhaustive):
•Flat
•Pitched
•Sloping
•Architectural
And the following types of materials (indicative):
•Thermoset membrane (e.g. rubber)
•Thermoplastic (e.g. pvc/vinyl)
•Asphalt Roll
•Bituminous covering
•Fibre glass
•Metal (e.g. galvanised steel/copper sheet)
•Structural Concrete
•Glass
•Slate/tile
•Wood and timber

Expressions of Interest Lot 1 https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Roof-works-and-other-special-trade-construction-works./232DK56MVY
Lot 2 https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Roof-works-and-other-special-trade-construction-works./5T6H6HKC32
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 10,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36       
      This contract is subject to renewal: Yes       
      Description of renewals: The framework will be awarded for an initial period of 36 months but is subject to an additional 12 month extension based upon performance
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: Yes       
      Identification of the project: Individual call off projects may involve funding from external sources including but not limited to ERDF, ESIF or Research Council Funding. Further detail will be included at call off             
      II.2.14) Additional information: This agreement will be open to universities and partners regardless of whether or not they are defined as contracting authorities for the purpose of the PCR 2015       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
         
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement    
         Framework agreement with several operators       
         Envisaged maximum number of participants to the framework agreement:
Not Provided           
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: 2021/S 000 - 024426       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 25/11/2021 Time: 14:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 4
      
      IV.2.7) Conditions for opening of tenders:
         Date: 25/11/2021
         Time: 14:01
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: Yes    
   Estimated timing for further notices to be published: 4 years
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Roof-works-and-other-special-trade-construction-works./232DK56MVY

To respond to this opportunity, please click here:
https://neupc.delta-esourcing.com/respond/232DK56MVY
   VI.4) Procedures for review
   VI.4.1) Review body:
             NEUPC Ltd
       NEUPC Ltd, Phoenix House, 3 South Parade, Leeds, LS1 5QX, United Kingdom
       Tel. +44 1134871756, Email: a.hughes@neupc.ac.uk
   VI.4.2) Body responsible for mediation procedures:
             NEUPC Ltd
          NEUPC Ltd, Phoenix House, 3 South Parade, Leeds, LS1 5QX, United Kingdom
          Tel. +44 1134871756, Email: a.hughes@neupc.ac.uk
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          NEUPC Ltd
       NEUPC Ltd, Phoenix House, 3 South Parade, Leeds, LS1 5QX, United Kingdom
       Tel. +44 1134871756
   VI.5) Date Of Dispatch Of This Notice: 26/10/2021

Annex A



   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      1: Contracting Authority
       NWUPC
       Albert House, 17 Bloom Street, Manchester, M1 3HZ, United Kingdom
       Email: n.peacock@nwupc.ac.uk
       Main Address: https://www.nwupc.ac.uk/our-members
       NUTS Code: UK