Leeds Arts University: Framework Agreement for the Provision of Art and Craft Materials

UK-Leeds: Handicraft and art supplies.
Section I: Contracting Authority
      I.1) Name and addresses
             North Eastern Universities Purchasing Consortium (NEUPC) Ltd
             Phoenix House, 3 South Parade, Leeds, LS1 5QX, United Kingdom
             Tel. +44 1132028148, Email: ellie.wilkinson@leeds-art.ac.uk
             Contact: Ellie Wilkinson
             Main Address: http://www.neupc.ac.uk/, Address of the buyer profile: https://neupc.delta-esourcing.com
             NUTS Code: UKE42
      I.2) Joint procurement
      The contract involves joint procurement: Yes.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: Yes.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Handicraft-and-art-supplies./25G5VC9M45
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/tenders/UK-title/25G5VC9M45 to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.delta-esourcing.com/tenders/UK-title/25G5VC9M45
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Framework Agreement for the Provision of Art and Craft Materials       
      Reference Number: MUS2001NE
      II.1.2) Main CPV Code:
      37800000 - Handicraft and art supplies.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Framework Agreement for the Provision of Art and Craft Materials, led by North Eastern Universities Purchasing Consortium (NEUPC) Ltd. This framework is divided into Lots. Suppliers may bid for one or both Lots.

Lot 1 - Fine Art, Graphic, and Crafting Materials
Lot 2 - Art Papers.

Items to be procured include, but are not limited to, paints, paint brushes, sketchbooks, portfolios, pens, pencils, pastels, charcoal, inks, adhesives, crafting tools, cartridge paper, card, mountboard, and newsprint.       
      II.1.5) Estimated total value:
      Value excluding VAT: 5,500,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: 2
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Bidders may bid for the following combination of Lots: Either Lot 1 or Lot 2 separately, or for both Lots together. If bidding for both lots, please ensure that you include Completed Award Criteria and Pricing Schedules for both Lots. It is intended that the Framework Agreement will be awarded to a maximum of four Bidders per Lot.

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Supply of Fine Art, Graphic and Craft Materials       
      Lot No: 1       
      II.2.2) Additional CPV codes:
      37820000 - Art supplies.
      39224210 - Painters' brushes.
      44812000 - Artists' paints.
      44812300 - Students' paints.
      37821000 - Artists' brushes.
      37822000 - Drawing pens.
      37822200 - Drawing charcoal.
      
      II.2.3) Place of performance:
      UKE42 Leeds
      
      II.2.4) Description of procurement: Framework Agreement for the Provision of Art and Craft Materials, led by North Eastern Universities Purchasing Consortium (NEUPC) Ltd. This framework is divided into Lots. Suppliers may bid for one or both Lots. Please note that this framework will be used by public sector organisations across the north east and west of England, with the ideal supplier having the ability to deliver nationally across the UK.

Lot 1 - Fine Art, Graphic, and Crafting Materials
Products include, but are not limited to, paints, paint brushes, sketchbooks, portfolios, pens, pencils, pastels, charcoal, inks, adhesives, tapes, and crafting tools.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 4,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       Yes             
      Description of options: Option to extend the Contract for up-to two periods of 12 months each. The Maximum Contract length is 48 months..
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: Yes       
      Identification of the project: Call offs may involve the use of EU or Research grant funding including but not limited to ERDF or ESIF funding             
      II.2.14) Additional information: The Procurement will be conducted via the Delta e-sourcing portal on the notice link. Under no circumstances shall NEUPC incur any liability in respect of this ITT or any supporting documentation. NEUPC reserves the right to not proceed to Contract, or to cancel the Tender and will incur no Liability in doing so. NEUPC envisage awarding a four (top ranked) suppliers to each Lot of the framework.       
II.2) Description Lot No. 2
      
      II.2.1) Title: Supply of Art Papers       
      Lot No: 2       
      II.2.2) Additional CPV codes:
      37820000 - Art supplies.
      37823000 - Greaseproof paper and other paper items.
      37823500 - Art and craft paper.
      37823200 - Tracing paper.
      37823600 - Drawing paper.
      22990000 - Newsprint, handmade paper and other uncoated paper or paperboard for graphic purposes.
      22992000 - Handmade paper or paperboard.
      37823800 - Multi-ply paper and paperboard.
      30197645 - Card for printing.
      
      II.2.3) Place of performance:
      UKE42 Leeds
      
      II.2.4) Description of procurement: Framework Agreement for the Provision of Art and Craft Materials, led by North Eastern Universities Purchasing Consortium (NEUPC) Ltd. This framework is divided into Lots. Suppliers may bid for one or both Lots. Please note that this framework will be used by public sector organisations across the north east and west of England, with the ideal supplier having the ability to deliver nationally across the UK.

Lot 2 - Art Papers.
Products include, but are not limited to, cartridge paper, card, mountboard, newsprint, tissue paper, and tracing paper.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 1,500,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       Yes             
      Description of options: Option to extend the Contract for up-to two periods of 12 months each. The Maximum Contract length is 48 months.
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: Yes       
      Identification of the project: Call offs may involve the use of EU or Research grant funding including but not limited to ERDF or ESIF funding             
      II.2.14) Additional information: The Procurement will be conducted via the Delta e-sourcing portal on the notice link. Under no circumstances shall NEUPC incur any liability in respect of this ITT or any supporting documentation. NEUPC reserves the right to not proceed to Contract, or to cancel the Tender and will incur no Liability in doing so.       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions       
      Refer to Invitation to Tender.          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement    
         Framework agreement with several operators       
         Envisaged maximum number of participants to the framework agreement: 4           
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 25/11/2019 Time: 17:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 3
      
      IV.2.7) Conditions for opening of tenders:
         Date: 26/11/2019
         Time: 08:00
         Place:
         Leeds Arts University
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Handicraft-and-art-supplies./25G5VC9M45

To respond to this opportunity, please click here:
https://neupc.delta-esourcing.com/respond/25G5VC9M45
   VI.4) Procedures for review
   VI.4.1) Review body:
             NEUPC LTD
       Phoenix House, 3 South Parade, Leeds, LS1 5QX, United Kingdom
       Tel. +44 1134871750
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 16/10/2019

Annex A



   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      1: Contracting Authority
       APUC (Advanced Procurement for Universities & Colleges)
       APUC Limited,, Unit 27, Stirling Business Centre, , Wellgreen,, Stirling,, FK8 2DZ, United Kingdom
       Tel. +44 1314428930, Email: enquiries@apuc-scot.ac.uk
       Main Address: http://www.apuc-scot.ac.uk/
       NUTS Code: UKM77

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      2: Contracting Authority
       HEPCW (Higher Education Purchasing Consortium, Wales)
       8th Floor,, 30-36 Newport Road, Cardiff, CF24 0DE, United Kingdom
       Tel. +44 2920874016, Email: h.allaway@wales.ac.uk
       Main Address: http://www.hepcw.ac.uk/
       NUTS Code: UKL22

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      3: Contracting Authority
       LUPC (London Universities Purchasing Consortium)
       Shropshire House,, 179 Tottenham Court Road,, London,, W1T 7NZ, United Kingdom
       Tel. +44 2073072760, Email: enquiries@lupc.ac.uk
       Main Address: http://www.lupc.ac.uk/
       NUTS Code: UKI

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      4: Contracting Authority
       NWUPC (North West Universities Purchasing Consortium)
       Albert House,, 17 Bloom Street,, Manchester,, M1 3HZ, United Kingdom
       Tel. +44 1612348000, Email: rikaya.knott@manchester.ac.uk
       Contact: sarah.dye@manchester.ac.uk
       Main Address: https://www.nwupc.ac.uk/
       NUTS Code: UKD3

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      5: Contracting Authority
       SUPC (Southern Universities Purchasing Consortium)
       Science and Technology Centre, University of Reading,, Earley Gate,, Whiteknights Road,, Reading,, RG6 6BZ, United Kingdom
       Tel. +44 1189357081, Email: supc@reading.ac.uk
       Main Address: https://www.supc.ac.uk/
       NUTS Code: UKJ1

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      6: Contracting Authority
       Crescent Purchasing Ltd (CPC Ltd)
       Unit 23, Leslie Hough Way,, Salford,, M6 6AJ, United Kingdom
       Tel. +44 8000662188, Email: helpdesk@thecpc.ac.uk
       Main Address: https://www.thecpc.ac.uk/
       NUTS Code: UKD3