Gatwick Airport Limited: Airport Planning Services Framework

UK-Gatwick: Architectural, engineering and planning services.

Section I: Contracting Authority
   I.1) Name, Addresses and Contact Point(s):   
      Gatwick Airport Limited
      5th Floor, Destinations Place, Gatwick Airport, West Sussex, Gatwick, RH6 0NP, United Kingdom
      Email: alan.parfitt@gatwickairport.com, URL: www.gatwickairport.com
      Attn: Alan Parfitt
      Electronic Access URL: https://www.delta-esourcing.com/tenders/UK-UK-Gatwick:XXX (XXX=access code)
      Electronic Submission URL: https://www.delta-esourcing.com/tenders/UK-UK-Gatwick:XXX (XXX=access code)

      Further information can be obtained at: As Above       
      Specifications and additional documents: ANNEX A.II
            
      Tenders or requests to participate must be sent to: As Above    
   
   I.2) Main activity:
      Airport-related activities

   I.3) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1) Description
      II.1.1) Title attributed to the contract by the contracting authority: Airport Planning Services Framework
      II.1.2) Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 12

         Region Codes: UKJ24 - West Sussex      
      
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system: The notice involves the setting up of a framework agreement       
      
      II.1.4 )Information on framework agreement:      
      II.1.5) Short description of the contract or purchase:
       Architectural, engineering and planning services. Technical planning services. GAL wishes to appoint a panel of framework consultants to support its work in planning the future development of Gatwick Airport. This panel will provide technical airport planning input to the early stages of project development in order to define scope and high-level concept solutions. It does not include the detailed engineering or architectural design of specific projects.

The physical scope of this work includes most airport infrastructure that has a capacity or service related function and is likely to include runways, taxiways, aprons, stands, terminals, piers, car parks and ancillary operational facilities such as hangars, vehicle maintenance, rescue, firefighting equipment and storage.

Additionally, it should be noted, that Gatwick Airport currently remains one of the Governments shortlisted options for delivering additional runway capacity in the South East of the UK. A decision is expected later in 2016, from Government as to where this runway will be built.
Therefore, in addition to supporting the current operation, this Airport Planning framework may be utilised, if any preparatory work for the second runway (such as producing information required for the DCO submission) becomes necessary and, if the second runway is awarded, to assist with tendering the design and construction packages required to deliver the new runway and supporting infrastructure.
         
      II.1.6) Common Procurement Vocabulary:
         71240000 - Architectural, engineering and planning services.
         
         71356400 - Technical planning services.
         
      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      
      II.1.8) Lots:
         This contract is divided into lots: No
      II.1.9) Information about variants:
         Variants will be accepted: No    
   
   II.2) Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      With regards to the individual services which may be required from time to time under this framework, these may include, but will not be limited to:

— Capacity Assessments – This is to establish the ability of existing on-airport infrastructure to deliver the appropriate level of service when tested against existing and future traffic scenarios. This could be through the use of spreadsheet models or schedule based capacity / flow modelling. This methodology would have to take account of service levels, process assumptions (e.g. throughput and transaction rates) and traffic characteristics (e.g. passenger profiles or aircraft fleet mix) which are appropriate to Gatwick,

— Facility Requirements – For new processes or where existing infrastructure is considered inadequate, the future requirements for airport infrastructure will be calculated in order to achieve pre-determined levels of service. This work will also be carried out using spreadsheet models or schedule based facility requirement modelling. Airport facility requirements to meet the short, medium and long term needs of the airport will need to be quantified. Where obvious process solutions (rather than infrastructure based solutions) can deliver the required outcomes, these should be identified as an alternative approach. Opportunities for making more efficient use of airport infrastructure should be identified through the modelling,

— Functional Layout Plans – This is the production of 2D and possibly 3D CAD plans showing conceptual layout options to deliver the required infrastructure developments. These could take the form of layout plans for external infrastructure, e.g. aircraft parking stands, or internal infrastructure, e.g. configuration of check-in desks in a terminal. The plans would also include overall land use zoning diagrams for the airport to ensure that land is used efficiently and safeguards for future uses,

— Simulation Modelling – This is the simulation of the airport operation using specialist software to test the capability of existing and future infrastructure solutions. Specifically simulation will be required of the airfield and terminal operational processes. Gatwick already holds simulation models of the terminal developed using the CAST software. GAL wants to build on the existing simulation work and to enable direct comparison with previous modelling exercises. Therefore Airport Planning framework consultants must have the capability to use this particular software packages, although it might be part of a wider suite of simulation models that the framework partner can offer. This work will require the production of presentational material illustrating the results of the simulation for both technical and non-technical audiences.

Potential framework holders are required to carry out all of the above tasks, which will require close working with the various business units at Gatwick Airport Limited to ensure that the work addresses the specific needs of the business and makes use of up-to-date data. The selected contractor(s) will also be expected to work, from time to time, with GAL’s business partners, including airlines, the air navigation service provider and control authorities. A very high standard of written and verbal presentation is required in order to successfully consult with internal and external stakeholders on development requirements and proposals.                  
         Estimated value excluding VAT:
         Range between: and
         Currency:
                     
      II.2.2) Options: No          
         II.2.3) Information about renewals:getContractgetOptionsgetIsSubjectToRenewal
            This contract is subject to renewal: Yes
                   
   II.3) Duration Of The Contract Or Time-Limit For Completion      
         Starting: 30/08/2016
         Completion: 30/08/2021
      
   Information About Lots
               
         
Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions relating to the contract
      III.1.1) Deposits and guarantees required:
      Parent Company Guarantee may be required
      
      III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      To be advised as part of the Request for Proposal (RFP) Stage
      
      III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Proposed consortia will be required to form a legal entity prior to any award
      
      III.1.4) Other particular conditions:
         The performance of the contract is subject to particular conditions:Yes       
      If Yes, description of particular conditions:
      To be advised as part of the RFP stage      
   III.2) Conditions For Participation
      III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      All requirements, including mandatory affiliation to recognised professional bodies, will be listed in the PQQ, further details of which may be found in section VI.3      
      III.2.2) Economic and financial capacity
         
         Information and formalities necessary for evaluating if requirements are met:
         All requirements will be listed in the PQQ, further details in section VI.3
      
      III.2.3) Technical capacity
         
         Information and formalities necessary for evaluating if requirements are met:
         All requirements will be listed in the PQQ, further details in section VI.3      
      III.2.4) Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1) Information about a particular profession:
         Execution of the service is reserved to a particular profession: No       
      III.3.2) Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided

Section IV: Procedure
   IV.1) Type Of Procedure
      IV.1.1) Type of procedure: Negotiated   IV.2) Award Criteria   
      IV.2.1) Award criteria:         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate

      IV.2.2) Information about electronic auction:
         An electronic auction will be used: No       

   IV.3) Administrative Information
      IV.3.1) File reference number attributed by the contracting authority: 13500      
      IV.3.2) Previous publication(s) concerning the same contract: No

      IV.3.3) Conditions for obtaining specifications and additional documents:

      Date: 11/03/2016
      Time-limit for receipt of requests for documents or for accessing documents: 16:00
         Payable documents: No       
      
      IV.3.4) Time-limit for receipt of tenders or requests to participate
         Date: 24/03/2016
         Time: 16:00      
      
      
      IV.3.5) Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1) This Is A Recurrent Procurement: No
   VI.2) Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3) Additional Information: The PQQ containing further information and instructions to Bidders will be available on request from 24th February 2016.

After considering the content of this Notice (particularly the CPV Codes), if the potential Bidder is interested in participating, then confirmation of this interest and a request for access to the PQQ should be made to the contact named in Section I.1) as soon as possible and at the latest by 11th March 2016. An access code enabling download of the PQQ from the Gatwick Airport Limited e-Delta tendering platform will then be released.
There will also be an opportunity to attend a Supplier Forum at Gatwick Airport on 26th February 2016, at which further information on Gatwick Airport Limited’s requirements and the procurement process will be made available. Applications for two places at the Forum should be e-mailed to the contact in Section I.1) by 18.00hrs on 24th February 2016. Based on consideration of the PQQ and Forum content, the Bidder should then confirm, through the e-tendering platform their intention to submit a completed PQQ by the required date.

Please note that Gatwick Airport Limited is not a utility or a controlling authority for the purposes of Directives 2004/17and 2004/18 and/or the Utilities Contract Regulation 2006. Therefore this notice is published voluntarily for publicity purposes only.

Please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Gatwick:xxx You must register on this site to be able to request an access code for downloading the PQQ. If you are already registered you will not need to register again, simply use your existing user name and password. Please note there is a password reminder link on the homepage.
Regarding the deadline for submitting a PQQ response on 24th March 2016, please ensure that you allow yourself plenty of time to upload documents. You will be able to talk to the Delta eSourcing Helpdesk on 0845 270 7050 or email helpdesk@delta-esourcing.com, should you experience any difficulty.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Gatwick:-Architectural%2C-engineering-and-planning-services./842Z8PYZA9

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/842Z8PYZA9
GO-2016216-PRO-7766446 TKR-2016216-PRO-7766445
   
   VI.4) Procedures For Appeal
      VI.4.1) Body responsible for appeal procedures:
      Gatwick Airport Limited
      5th Floor Destinations Place, Gatwick Airport, West Sussex, Gatwick, RH6 0NP, United Kingdom
      Tel. +44 1293501471

      Body responsible for mediation procedures:
               Gatwick Airport Limited
         5th Floor Destinations Place, Gatwick Airport, West Sussex, Gatwick, RH6 0NP, United Kingdom
         Tel. +44 1293501471

      VI.4.2) Lodging of appeals: Not Provided   
   
      VI.4.3) Service from which information about the lodging of appeals may be obtained:
            Gatwick Airport Limited
      5th Floor Destinations Place, Gatwick Airport, West Sussex, Gatwick, RH6 0NP, United Kingdom
      Tel. +44 1293501471

   VI.5) Date Of Dispatch Of This Notice: 16/02/2016

ANNEX A
   
   II) Addresses and contact points from which specifications and additional documents can be obtained:
      Gatwick Airport Limited
      5th Floor Destinations Place, Gatwick Airport, West Sussex, Gatwick, RH6 0NP, United Kingdom
      Email: alan.parfitt@gatwickairport.com
      Attn: Alan Parfitt