South Western Ambulance Service NHS Foundation Trust: SWAST-0312-FM-16-17 Cleaning Services

UK-Exeter: Cleaning and sanitation services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      South Western Ambulance Service NHS Foundation Trust
      Trust Headquarters, Abbey Court, Eagle Way, Exeter, EX2 7HY, United Kingdom
      Tel. +44 392261530, Email: stephen.walker@swast.nhs.uk
      Electronic Access URL: www.delta-esourcing.com
      Electronic Submission URL: www.delta-esourcing.com

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Body governed by public law

   I.3) Main activity:
      Health

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: SWAST-0312-FM-16-17 Cleaning Services
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 14

         Region Codes: UKK - SOUTH WEST (ENGLAND)         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Cleaning and sanitation services. Cleaning services. Accommodation, building and window cleaning services. Building-cleaning services. Cleaning services to Ambulance Stations, Offices and Clinical Hubs.
         
      II.1.6)Common Procurement Vocabulary:
         90900000 - Cleaning and sanitation services.
         
         90910000 - Cleaning services.
         
         90911000 - Accommodation, building and window cleaning services.
         
         90911200 - Building-cleaning services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      II.1.8)Lots:
         This contract is divided into lots: Yes          
         If yes, tenders should be submitted for: One or more lots

      II.1.9)Information about variants:
         Variants will be accepted: Yes    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      There will be 7 lots split into counties. Cornwall, Devon, Dorset, Somerset, Bristol, Gloucestershire, and Wiltshire. This is to cover cleaning activities in our offices, Ambulance Stations and Clinical Hubs.                  
         Estimated value excluding VAT:
         Range between: 300,000 and 700,000
         Currency: GBP
               
      
      II.2.2)Options: Not Provided         
         II.2.3)Information about renewals:
            This contract is subject to renewal: Yes
                  
         Number of possible renewals: 2
                           
      If known, in the case of renewable supplies or service contracts, estimated time-frame for subsequent contracts:
         Duration in months: 12
         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 60 (from the award of the contract)

   Information About Lots
            
      Lot No: 1
      Title: Cornwall

      1)Short Description:      
      Cornwall Premises Cleaning

      2)Common Procurement Vocabulary:
         90900000 - Cleaning and sanitation services.
                  90910000 - Cleaning services.
                  90911000 - Accommodation, building and window cleaning services.
                  90911200 - Building-cleaning services.
         
      3)Quantity Or Scope:      
      Premises Cleaning of 11 Ambulance Stations               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 2
      Title: Devon Premises Cleaning

      1)Short Description:      
      Premises Cleaning of 28 Ambulance Stations and offices

      2)Common Procurement Vocabulary:
         90900000 - Cleaning and sanitation services.
                  90910000 - Cleaning services.
                  90911000 - Accommodation, building and window cleaning services.
                  90911200 - Building-cleaning services.
         
      3)Quantity Or Scope:      
      Premises Cleaning of 28 Ambulance Stations and offices               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 3
      Title: Dorset Premises Cleaning

      1)Short Description:      
      Premises Cleaning of 14 Ambulance Stations and offices

      2)Common Procurement Vocabulary:
         90910000 - Cleaning services.
                  90911000 - Accommodation, building and window cleaning services.
                  90911200 - Building-cleaning services.
                  90900000 - Cleaning and sanitation services.
         
      3)Quantity Or Scope:      
      Premises Cleaning of 14 Ambulance Stations and offices               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 4
      Title: Somerset Premises Cleaning

      1)Short Description:      
      Premises Cleaning of 14 Ambulance Stations

      2)Common Procurement Vocabulary:
         90900000 - Cleaning and sanitation services.
                  90910000 - Cleaning services.
                  90911000 - Accommodation, building and window cleaning services.
                  90911200 - Building-cleaning services.
         
      3)Quantity Or Scope:      
      Premises Cleaning of 14 Ambulance Stations               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 5
      Title: Bristol area Premises Cleaning

      1)Short Description:      
      Premises Cleaning of 9 Ambulance Stations and offices

      2)Common Procurement Vocabulary:
         90900000 - Cleaning and sanitation services.
                  90910000 - Cleaning services.
                  90911000 - Accommodation, building and window cleaning services.
                  90911200 - Building-cleaning services.
         
      3)Quantity Or Scope:      
      Premises Cleaning of 9 Ambulance Stations and offices               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 6
      Title: Gloucestershire premises cleaning

      1)Short Description:      
      Premises Cleaning of 9 Ambulance Stations and offices

      2)Common Procurement Vocabulary:
         90900000 - Cleaning and sanitation services.
                  90910000 - Cleaning services.
                  90911000 - Accommodation, building and window cleaning services.
                  90911200 - Building-cleaning services.
         
      3)Quantity Or Scope:      
      Premises Cleaning of 9 Ambulance Stations and offices               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 7
      Title: Wiltshire Premises Cleaning

      1)Short Description:      
      Premises Cleaning of 10 Ambulance Stations

      2)Common Procurement Vocabulary:
         90900000 - Cleaning and sanitation services.
                  90910000 - Cleaning services.
                  90911000 - Accommodation, building and window cleaning services.
                  90911200 - Building-cleaning services.
         
      3)Quantity Or Scope:      
      Premises Cleaning of 10 Ambulance Stations               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
                  
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Not Provided
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Not Provided
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Not Provided
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: No       
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
         The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
         
         A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
         
         Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         (b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;

      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         (a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
         (b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: - where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, - where the recipient was a private purchaser, by the purchaser's certification or, failing this, simply by a declaration by the economic operator;
         (e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body's agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
         (j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: No       
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: No
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
                Not Provided
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: SWAST-0312-FM-16-17      
      IV.3.2)Previous publication(s) concerning the same contract: Yes
         Prior information notice
            Notice number in OJEU: 2015/S 223 - 406491 of 18/11/2015
               
         Other previous publications: No                

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 13/04/2016
      Time-limit for receipt of requests for documents or for accessing documents: 12:00
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 20/04/2016
         Time: 12:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: 09/05/2016      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Exeter:-Cleaning-and-sanitation-services./W9749HT786

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/W9749HT786
GO-2016321-PRO-7952871 TKR-2016321-PRO-7952870
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Not Provided

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 21/03/2016

ANNEX A