The Litmus Partnership: Cornwall Education Learning Trust ~ Catering Tender

UK-Cornwall: Catering services.
Section I: Contracting Authority
      I.1) Name and addresses
             Cornwall Education Learning Trust
             Atlantic Centre, Trenance Leisure Park, Newquay, Cornwall, TR7 2LZ, United Kingdom
             Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
             Main Address: https://www.celtrust.org/
             NUTS Code: UKK3
      I.2) Joint procurement
      The contract involves joint procurement: Yes.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://litmustms.co.uk/respond/695VU8479J
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Cornwall Education Learning Trust ~ Catering Tender       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      55520000 - Catering services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The contract covers the scope for the provision of all catering services across the Trust, which also includes all hospitality and free issue requirements.
The duration of the contract being offered is for an initial three-year period commencing on 01 September 2025, with the potential to extend for a further two 12-month periods. These extensions will be granted by mutual consent and on the same terms and conditions as the original contract without the right to further extend beyond the full five years.       
      II.1.5) Estimated total value:
      Value excluding VAT: 9,057,906       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKK3 Cornwall and Isles of Scilly
      
      II.2.4) Description of procurement: The contract covers the scope for the provision of all catering services across the Trust, which also includes all hospitality and free issue requirements.
The duration of the contract being offered is for an initial three-year period commencing on 01 September 2025, with the potential to extend for a further two 12-month periods. These extensions will be granted by mutual consent and on the same terms and conditions as the original contract without the right to further extend beyond the full five years.
The contract being offered within this tender will be on a guaranteed performance basis, with an expected profit share of any betterment to the agreed budget.
The Trust are seeking a suitably experienced, education catering contractor who is able to evidence working within both Primary and Secondary Schools. The successful contractor will already have adequate resource, contract support and operational flexibility within the South West region, that is to be deployed to support the contract as and when needed moving forwards into this contractual term.
The services are currently outsourced and TUPE is expected to apply. It is possible that some of the current employees are members of the Local Government Pension Scheme (LGPS) and, in this instance, the successful contractor will be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme.
The Trust wishes to achieve as a result of this tender process:
1.The provision of a colourful, healthy and balanced food offer. This should be inclusive of those with special dietary requirements.
2.An innovative and flexible menu offering frequent themed menus and initiatives that support the curriculum and various school led activities, ensuring the food offer remains varied and enticing to its customers.
3.A suitable, effective marketing campaign in order to maximise on sales revenue, thus resulting in a cost efficient service.
4.A strong relief network to ensure absences, both short and long term, can be covered.
5.Improved sustainability across the estate, in order to achieve the Trust’s longer term strategic goals towards carbon neutrality.
6.A partnership with the successful contractor in order to develop the existing service.
It is expected that experienced and insightful contract management will promote good levels of communication and engagement across the Trust. The management team should be proactive in communicating directly with School Leaders, as well as through frequent contract review meetings to ensure that the Trust is up to date with the performance of the contract, both financial and operational.
This enhanced service should be supported by a well-trained and supported catering team across the Schools, with a focus by the successful contractor on both craft training and customer service.
There needs to be total transparency with accounts that are clear and easy to understand. The monthly invoice should be supported by a breakdown of the contract’s financial performance against budget.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 9,057,906       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/09/2025 / End: 31/08/2030       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 5
            / Maximum number: 10       
      Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO        
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 21/02/2025 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 17/03/2025       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Cornwall:-Catering-services./695VU8479J

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/695VU8479J
   VI.4) Procedures for review
   VI.4.1) Review body:
             Cornwall Education Learning Trust
       Atlantic Centre, Trenance Leisure Park, Newquay, Cornwall, TR7 2LZ, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 20/01/2025

Annex A



   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      1: Contracting Authority
       Bodmin College
       Lostwithiel Road, Bodmin, Cornwall, PL31 1DD, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://mainsite.bodmincollege.co.uk/
       NUTS Code: UKK3

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      2: Contracting Authority
       Brannel School
       Rectory Road, ST Stephen, Cornwall, PL26 7RN, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://brannel.com/our-school-2/
       NUTS Code: UKK3

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      3: Contracting Authority
       Carclaze CP School
       St Pirans Close, St Austell, Cornwall, PL25 3TF, United Kingdom
       Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.carclazesch.org/website
       NUTS Code: UKK3

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      4: Contracting Authority
       Fowey Primary School
       Windmill, Fowey, Cornwall, PL23 1HH, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.fowey-ji.cornwall.sch.uk/web
       NUTS Code: UKK3

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      5: Contracting Authority
       Lostwithiel Primary School
       Bodmin Hill, Lostwithiel, Cornwall, PL22 0AJ, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.lostwithiel.cornwall.sch.uk/web
       NUTS Code: UKK3

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      6: Contracting Authority
       Luxulyan School
       Luxulyan, Bodmin, Cornwall, PL30 5EE, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://luxulyan.eschools.co.uk/web
       NUTS Code: UKK3

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      7: Contracting Authority
       Mevagissey Community Primary School
       Old Road, Trewinney, Mevagissey, Cornwall, PL26 6TD, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.mevagisseysch.org/web
       NUTS Code: UKK3

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      8: Contracting Authority
       Mount Charles School
       Morven Road, St Austell, Cornwall, PL25 4PP, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://mount-charles.eschools.co.uk/web
       NUTS Code: UKK3

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      9: Contracting Authority
       Newquay Junior Academy
       Edgcumbe Avenue, Newquay, Cornwall, TR7 2NL, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.newquayjunior.net/web
       NUTS Code: UKK3

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      10: Contracting Authority
       Newquay Primary Academy
       Yeoman Way, Tretherras Road, Newquay, Cornwall, TR7 2SL, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.newquayprimary.net/web/
       NUTS Code: UKK3

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      11: Contracting Authority
       Newquay Tretherras School
       Trevenson Road, Newquay, Cornwall, TR7 3BH, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://tretherras.net/
       NUTS Code: UKK3

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      12: Contracting Authority
       Penrice Academy
       Charlestown Road, St Austell, Cornwall, PL25 3NR, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.penriceacademy.org/
       NUTS Code: UKK3

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      13: Contracting Authority
       Poltair School
       Trevarthian Road, St Austell, Cornwall, PL25 4BZ, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.poltairschool.co.uk/
       NUTS Code: UKK3

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      14: Contracting Authority
       Pondhu Primary School
       Penwinnick Road, St Austell, Cornwall, PL25 5DS, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.pondhu.cornwall.sch.uk/web
       NUTS Code: UKK3

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      15: Contracting Authority
       Port Isaac Academy
       Mayfield Road, Port Isaac, Cornwall, PL29 3RT, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://www.portisaacschool.co.uk/web
       NUTS Code: UKK3

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      16: Contracting Authority
       St Mewan CP School
       St Meqan Lane, St Austell, Cornwall, PL26 7DP, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://st-mewan.eschools.co.uk/web
       NUTS Code: UKK3