Forestry Commission: Public Relations and Marketing Framework

Forestry Commission is using Delta eSourcing to run this tender exercise

Notice Summary

Title:	Public Relations and Marketing Framework
Notice type:	Contract Notice
Authority:	Forestry Commission
Nature of contract:	Services
Procedure:	Open
Short Description:	We will be awarding a framework agreement for public relations and marketing services to Forest Enterprise England. Other parts of the Forestry Commission will have the opportunity to use this framework, although this is not expected to be a major source of work. The successful agencies will be able to provide a full service including marketing and public relations, either by direct delivery by the agency appointed or through the use of approved subcontractors. The chosen agencies will have enough capacity to develop knowledge and understanding of forestry issues and audiences/customers. The agencies must also have the capacity to travel and work across all of England or in one or more of the Forestry Commission areas/districts which cover large parts of the country. Travel may also include going to remote parts of the country and include outdoor visits in all weather conditions.
Published:	25/02/2016 22:17

Please note that the deadline for response to this opportunity has passed. However, you can still register or log-into the Delta eSourcing solution to prepare your Supplier Profile for future opportunities.

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UK-Bristol: Public relations services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Forest Enterprise England
      620 Bristol Business Park, Bristol, BS16 1EJ, United Kingdom
      Email: procurement.england@forestry.gsi.gov.uk, URL: www.forestry.gov.uk
      Electronic Access URL: www.forestry.gov.uk/selltous
      Electronic Submission URL: www.forestry.gov.uk/selltous

      Further information can be obtained at: As Above
      Specifications and additional documents: As Above
      Tenders or requests to participate must be sent to: As Above

   I.2)Type of the contracting authority:
      Ministry or any other national or federal authority, including their regional or local sub-divisions

   I.3) Main activity:
      Other: Forestry

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Public Relations and Marketing Framework
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES
         Service Category: 11

         Region Codes: UK - UNITED KINGDOM
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system: The notice involves the setting up of a framework agreement

      II.1.4)Information on framework agreement:
            Framework agreement with several operators
            Number: 2
         Duration of the framework agreement:
            Duration in year(s): 4
         Estimated total value of purchases for the entire duration of the framework agreement:

            Estimated value excluding VAT: 800,000
            Currency: GBP

      II.1.5)Short description of the contract or purchase:
      Public relations services. We will be awarding a framework agreement for public relations and marketing services to Forest Enterprise England. Other parts of the Forestry Commission will have the opportunity to use this framework, although this is not expected to be a major source of work.
The successful agencies will be able to provide a full service including marketing and public relations, either by direct delivery by the agency appointed or through the use of approved subcontractors. The chosen agencies will have enough capacity to develop knowledge and understanding of forestry issues and audiences/customers. The agencies must also have the capacity to travel and work across all of England or in one or more of the Forestry Commission areas/districts which cover large parts of the country. Travel may also include going to remote parts of the country and include outdoor visits in all weather conditions.

      II.1.6)Common Procurement Vocabulary:
         79416000 - Public relations services.


      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No

   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Not Provided

      II.2.2)Options: Not Provided
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided
   II.3)Duration Of The Contract Or Time-Limit For Completion
      Not Provided
   Information About Lots

Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Not Provided

      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Not Provided

      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Not Provided

      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: Not Provided
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
      Not Provided
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:
         Not Provided

      III.2.3)Technical capacity
         Technical capacity - means of proof required

         Information and formalities necessary for evaluating if requirements are met:
         See the Invitation to Tender document for details
      III.2.4)Information about reserved contracts: Not Provided
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: Not Provided
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open

   IV.2)Award Criteria
      IV.2.1)Award criteria:
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: FEE/0297
      IV.3.2)Previous publication(s) concerning the same contract: Not Provided
      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

         Not Provided

      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 31/03/2016
         Time: 12:00
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English

      IV.3.7)Minimum time frame during which the tenderer must maintain the tender
         Duration in days: 90

      IV.3.8)Conditions for opening tenders
         Date: 31/03/2016
         Time: 12:00

Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Not Provided
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No
   VI.3)Additional Information: To gain full access to the tender documentation you need to log in to our e-sourcing system. This can be done by using existing Delta eSourcing registration details or by registering via www.forestry.gov.uk/selltous if you have not registered before. Registration is free. The relevant access code is T3F5FR9A38.

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://forestrycommission.delta-esourcing.com/tenders/UK-UK-Bristol:-Public-relations-services./T3F5FR9A38

To respond to this opportunity, please click here:
https://forestrycommission.delta-esourcing.com/respond/T3F5FR9A38
GO-2016225-PRO-7810751 TKR-2016225-PRO-7810750

   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Forestry Commission - Procurement Manager
      620 Bristol Business Park, Bristol, BS16 1EJ

      Body responsible for mediation procedures:
               Chartered Institute Arbitrators
         Bloomsbury Square, London, WC1A 2LP

      VI.4.2)Lodging of appeals: Not Provided

      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 25/02/2016

ANNEX A

View any Notice Addenda

View Award Notice

UK-Bristol: Public relations services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Forest Enterprise England
       620 Bristol Business Park, Bristol, BS16 1EJ, United Kingdom
       Email: procurement.england@forestry.gsi.gov.uk
       Main Address: www.forestry.gov.uk
       NUTS Code: UK

   I.2) Joint procurement:
      The contract involves joint procurement: No
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Ministry or any other national or federal authority, including their regional or local subdivisions

   I.5) Main activity:
      Other activity: Forestry

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Public Relations and Marketing Framework
      Reference number: Not Provided

      II.1.2) Main CPV code:
         79416000 - Public relations services.

      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: We will be awarding a framework agreement for public relations and marketing services to Forest Enterprise England. Other parts of the Forestry Commission will have the opportunity to use this framework, although this is not expected to be a major source of work.
The successful agencies will be able to provide a full service including marketing and public relations, either by direct delivery by the agency appointed or through the use of approved subcontractors. The chosen agencies will have enough capacity to develop knowledge and understanding of forestry issues and audiences/customers. The agencies must also have the capacity to travel and work across all of England or in one or more of the Forestry Commission areas/districts which cover large parts of the country. Travel may also include going to remote parts of the country and include outdoor visits in all weather conditions.

      II.1.6) Information about lots
         This contract is divided into lots: No

      II.1.7) Total value of the procurement (excluding VAT)
          Value: 800,000

         Currency:GBP

   II.2) Description

      II.2.2) Additional CPV code(s):
            79416000 - Public relations services.

      II.2.3) Place of performance
      Nuts code:
      UK - UNITED KINGDOM

      Main site or place of performance:
      UNITED KINGDOM


      II.2.4) Description of the procurement: Procurement services and marketing.

      II.2.5) Award criteria:
      Quality criterion - Name: Incident Communications / Weighting: 25
      Quality criterion - Name: Marketing and PR – Public Forest Estate / Weighting: 25
      Quality criterion - Name: Monitoring & Evaluation / Weighting: 10
      Quality criterion - Name: Knowledge & Understanding / Weighting: 10
      Quality criterion - Name: Media & Press Office / Weighting: 10

      Cost criterion - Name: Pricing / Weighting: 20


      II.2.11) Information about options
         Options: No


      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No


      II.2.14) Additional information: Not Provided

Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No


   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Not Provided


   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: FEE/0297/1
   Lot Number: Not Provided
   Title: Not Provided

   A contract/lot is awarded: Yes

   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 29/04/2016

      V.2.2) Information about tenders
         Number of tenders received: 29
         Number of tenders received from SMEs: 26 (SME - as defined in Commission Recommendation 2003/361/EC)
         Number of tenders received from tenderers from other EU Member States: 0
         Number of tenders received from tenderers from non-EU Member States: 0
         Number of tenders received by electronic means: 29

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No

         Contractor (No.1)
             Creative Concern Ltd
             5th Floor, Fourways House, 57 Hilton Street, Manchester, M1 3EJ, United Kingdom
             Email: julie@creativeconcern.com
             NUTS Code: UK
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 800,000
         Total value of the contract/lot: 800,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No


Award Of Contract (No.2)

   Contract No: FEE/0297/2
   Lot Number: Not Provided
   Title: Not Provided

   A contract/lot is awarded: Yes

   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 29/04/2016

      V.2.2) Information about tenders
         Number of tenders received: 29
         Number of tenders received from SMEs: 26 (SME - as defined in Commission Recommendation 2003/361/EC)
         Number of tenders received from tenderers from other EU Member States: 0
         Number of tenders received from tenderers from non-EU Member States: 0
         Number of tenders received by electronic means: 29

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No

         Contractor (No.1)
             MHP Communications
             60 Great Portland Street, London, W1W 7RT, United Kingdom
             Email: Siobhan.SheaSimonds@mhpc.com
             NUTS Code: UK
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 800,000
         Total value of the contract/lot: 800,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No

Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://forestrycommission.delta-esourcing.com/delta/viewNotice.html?noticeId=202937047

   VI.4) Procedures for review

      VI.4.1) Review body
          Forestry Commission - Procurement Manager
          620 Bristol Business Park, Bristol, BS16 1EJ, United Kingdom

      VI.4.2) Body responsible for mediation procedures
          Chartered Institute Arbitrators
          Bloomsbury Square, London, WC1A 2LP, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 23/05/2016