Greatwell Homes: GB-Wellingborough: The Provision of an Independent Governance Support Service

Competitive Contract Notice

1. Title: GB-Wellingborough: The Provision of an Independent Governance Support Service
2. Awarding Authority:
    Wellingborough Homes
    Floor 4, 12 Sheep Street, Wellingborough, NN8 1BL, United Kingdom
    Tel. 01933 231321, Email: Naomi.Harewood@whomes.org, URL: https://wellingboroughhomes.org
    Contact: Naomi Harewood, Attn: Naomi Harewood
3. Contract Type: Services
      Sub Type: Management consultant services and related services.

4. Description: Corporate governance rating services. The consultancy appointed will have to: •Carry out the 3 year independent review of governance, including board and committee remit and structure, as specified in the NHF Code of Governance 2015 •Provide support for the annual review of board effectiveness including annual appraisals, skills assessments against our matrix, identifying skills gaps and developing collective and individual training and development plans for Members •Review the Codes of Governance currently in use across the sector and assess the most relevant for WH and recommend the most appropriate to adopt •Provision of ad-hoc support and guidance required. Current Corporate Governance arrangements are: We have adopted the NHF Code of Governance 2015 and are fully compliant; WH is governed by a Board of Management supported by the Audit and Risk Committee and Remuneration and Selection Committee; the Board is currently made up of ten Non-Executives; we have over the past 2 years, following our last independent review in 2016, moved to skills based board. The Housing and Planning Act (HPA) 2016 enabled this transition to take place and we have now removed reserved places for councillors and customers. This has been a period of change and transition and as a result of these changes, 5 new members joined our Board in September 2018. In addition our previous Chair retired having reached the maximum 9 year term and a new Chair, John Lewis, who has been on the Board since 2014 was appointed. Our current board members are: •John Lewis (Chair) •Yvette Morgan (Vice Chair) due to retire in February 2019 •John Welch (Chair of Audit and Risk Committee) •Martin Wheatley (Chair of Remuneration and Selection Committee) •Cheryl Armatrading •David Beale •Simon Brooksbank, •Ian Hill •Doug Livingstone •Martin Lord. We have an Executive Management Team of four: Jo Savage, Chief Executive, Denise Lewis, Director of Asset and Development, Mandy Meanwell, Director of Housing and Support Services; and Company Secretary, Julie Robinson, Director of Resources. We recently had an IDA and the result of this was G1V1. Since the last independent review of our governance arrangements in 2016 we have in place arrangements for an annual review of skills required on the board, annual appraisal and skills assessment that informs succession planning, recruitment training and development of Members on a collective and individual basis. Our Governing instruments are supported by the Governance and Delegations Framework which has specific detailed documentation relating to: •Collective purpose and functions of the Board and our committees through terms of reference •Role of our Board Members, skills required and how they are recruited and appraised •Code of Conduct for Board Members •Terms of reference for and the role of our Executive Management Team and detailed delegations from Board to EMT •Terms of reference for and the role of our SMT. PLEASE SEE ATTACHED ITT FOR FULL INFORMATION
5. CPV Codes:
   79212110 - Corporate governance rating services.

6. NUTS Codes :
   UKF2 - Leicestershire, Rutland and Northamptonshire

7. Main Site or Location of Works, Main Place of Delivery or Main Place of Performance: Leicestershire, Rutland and Northamptonshire,
8. Reference Attributed by the Awarding Authority:
9. Estimated Value of Requirement: Category H: 100K to 500K
Currency: GBP
10. Deadline for Expression of Interest: 31/12/2018 14:00:00
11. Address to which they must be sent:
    Only electronic tender submissions via Delta are accepted
    Wellingborough, NN8 1BL, United Kingdom
    Email: Karen.Willoughby@whomes.org, URL: https://wellingboroughhomes.org
    Contact: Karen Willoughby, Attn: Karen Willoughby
   
12. Other Information:
Other Information: The contracting authority considers that this contract may be suitable for economic operators that arThe contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
The main requirements are:
•Carry out the 3 year independent review of our governance arrangements in 2019, as specified in the NHF Code of Governance 2015. To specifically consider Board effectiveness and how they conduct their business to ensure best practice, and that documentation is compliant with the latest legislation and regulations including:
o their governing instruments, delegations, regulations, standing orders,
o structures and remit, including committees
o systems and other formal documentation;
o the timing and frequency of meetings;
o the format of their agendas, papers, minutes and communications;
o their collective performance as a decision-making body; and
o their compliance with this code and their legal duties.
• As part of the 3 year review to consider three specific areas relevant to WH:
o How well the Board is managing the identified risk arising from the high level of turnover;
o Our approach to improving diversity, of membership and functioning;
o The way the Board engages with customers and incorporates insight from that in its decisions
• Provide support over the term of the contract for the annual review of board effectiveness including:
o Review of skills matrix to align with corporate risks and strategic priorities.
o Design, co-ordinate and support the annual appraisal of Board Members including review of skills against our skills matrix.
o Identify skills gaps to inform succession planning.
o Develop collective and individual training and development plans for Members.
o Deliver, where appropriate, training to Board to support learning.
o Report to RSC on the outcomes of the annual appraisals.
• Undertake a review of the key codes of governance that have been adopted in the sector and undertake to assess the relevance and appropriateness for WH, making recommendations, if necessary, for the adoption of an alternative Code. If an alternative Code is recommended to map out the actions required and potential timescale to achieve full compliance.
• Providing ad hoc support and advice to the Chair, Chair of RSC, CEO and Company Secretary on an ongoing basis throughout the term of the contract.
Contractual requirements are:
● An initial 36 month agreement with the option to extend for a further 12 months.
● Transparent billing over the period of the contract with quarterly itemised invoicing showing total cost broken down of lease, maintenance, software and all consumables – a ‘no hidden cost’ approach.
● A detailed, concise Service Level Agreement (SLA) in plain English.
The above lists are not exhaustive and we welcome any additional functionality suggestions that will add value to the contract and that allows us to provide an effective service.
Timescales
The table below sets out the proposed timetable for the procurement, from the date of the ITT to signature of the Contract Documents. WH reserves the right to vary the timetable.
• Issue of ITT 30 November 2018
• Deadline for submission of clarification questions 14 December 2018
• Tender submission deadline via the Delta electronic procurement portal 14:00 31 December2018
• Tender evaluationw/c 7 January 2019
• Short listed Tenderers to be advised of date and time for interview w/c 14 January 2019
• Phone interviews with Jo Savage, CEO Monday 21 January 2019
• Interview and presentation to Panel for short listed Tenderers Thursday 24 January 2019
• Notification of intention to award and commencement of 10 day standstill period w/c 28 January 2019
• Contract Award 8 e small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-GB-Wellingborough:-The-Provision-of-an-Independent-Governance-Support-Service/S2K449F67S

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/S2K449F67S
TKR-20181130-PRO-13644413
Suitable for VCO: No
Procedure Type:OPEN
Period of Work Start date: 11/02/2019
Period of Work End date: 10/02/2022
Is this a Framework Agreement?: no