Shropshire Council: DMNV 028 - Biochar Pyrolysis Production Plant - Ludlow

Shropshire Council is using Delta eSourcing to run this tender exercise

Notice Summary

Title:	DMNV 028 - Biochar Pyrolysis Production Plant - Ludlow
Notice type:	Contract Notice
Authority:	Shropshire Council
Nature of contract:	Works
Procedure:	Open
Short Description:	Shropshire Council seeks to award a contract for the design, procurement, construction, commissioning and operation & maintenance of a biomass “Pyrolysis Plant, including the provision of instrumentation, control and automation of the equipment, civils and electrical works for a biomass pyrolysis facility supplied by the Council at Coder Road in Ludlow , United Kingdom
Published:	18/09/2024 08:19

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UK-Shrewsbury: Construction works for power plants and heating plants.
Section I: Contracting Authority
      I.1) Name and addresses
             Shropshire Council
             Shirehall, Shrewsbury, SY2 6ND, United Kingdom
             Tel. +44 1743252992, Email: procurement@shropshire.gov.uk
             Contact: Procurement Team
             Main Address: http://www.shropshire.gov.uk
             NUTS Code: UKG22
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.bipsolutions.com
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Regional or local authority
      I.5) Main activity
            General public services

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: DMNV 028 - Biochar Pyrolysis Production Plant - Ludlow
      Reference Number: DMNV 028
      II.1.2) Main CPV Code:
      45251000 - Construction works for power plants and heating plants.

      II.1.3) Type of contract: WORKS
      II.1.4) Short description: Shropshire Council seeks to award a contract for the design, procurement, construction, commissioning and operation & maintenance of a biomass “Pyrolysis Plant, including the provision of instrumentation, control and automation of the equipment, civils and electrical works for a biomass pyrolysis facility supplied by the Council at Coder Road in Ludlow , United Kingdom
      II.1.5) Estimated total value:
      Value excluding VAT: 1,100,000
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No

II.2) Description

      II.2.2) Additional CPV codes:
      Not Provided
      II.2.3) Place of performance:
      UKG22 Shropshire CC

      II.2.4) Description of procurement: Shropshire Council (“the Council”) seeks to award a contract for the design, procurement, construction, commissioning and operation & maintenance of a biomass “Pyrolysis Plant” (“the Plant”), including the provision of instrumentation, control and automation of the equipment, civils and electrical works for a biomass pyrolysis facility supplied by the Council at Coder Road, Ludlow , United Kingdom (“the Contract ”).
The Council requires initial servicing and support over the initial two years of the Contract. If the Council exercises its option to extend the Contract, from year 3 until expiry of the Contract, the successful contractor shall provide ongoing operation and maintenance services under a separate Operation and Maintenance Contract.
The Council requires the successful contractor to provide a fully inclusive warranty within the first-year post commissioning to ‘Live’, with a further year with servicing and support. This would include a 24hr response to be on site to remediate any operational issues.
For more information, please refer to the procurement documents.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents
      II.2.6) Estimated value:
      Value excluding VAT: 1,100,000
      Currency: GBP
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 31
      This contract is subject to renewal: No
      Description of renewals: Not provided

      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       Yes
      Description of options: The Council reserves the right to extend the contract at its sole discretion for the continued operation and maintenance of the Plant. Should the Council exercise its right to extend, the successful contractor will be given not less than 12 months’ notice to that effect and such option to extend will be treated as an instruction for additional services in accordance with Condition 33.3 of the Operation and Maintenance Services Contract (“O&M Contract”) (please refer to the draft O&M Contract published with the procurement documents).
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No
      Identification of the project: Not provided
      II.2.14) Additional information: Not provided

Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:
      As set out in the tender procurements document
      III.1.2) Economic and financial standing
      List and brief description of selection criteria:
      As set out in the tender procurements document
      Minimum level(s) of standards possibly required (if applicable) :
      Not Provided
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:
      As set out in the tender procurements document
      Minimum level(s) of standards possibly required (if applicable) :
      Not Provided
      III.1.5) Information about reserved contracts (if applicable)
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
      The execution of the contract is restricted to the framework of sheltered employment programmes: No

   III.2) Conditions related to the contract

      III.2.2) Contract performance conditions
      As set out in the see tender procurements document
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
         The procurement involves the establishment of a framework agreement - NO
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: 2024/S 000 - 018308
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 18/10/2024 Time: 12:00

      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 3

      IV.2.7) Conditions for opening of tenders:
         Date: 18/10/2024
         Time: 12:00


Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes
   Electronic invoicing will be accepted Yes
   Electronic payment will be used Yes
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Shrewsbury:-Construction-works-for-power-plants-and-heating-plants./KVAE56P2Q6

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/KVAE56P2Q6
   VI.4) Procedures for review
   VI.4.1) Review body:
             Shropshire Council
       Shrewsbury, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:
    Not Provided
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 18/09/2024

Annex A

View any Notice Addenda

DMNV 028 - Biochar Pyrolysis Production Plant - Ludlow

UK-Shrewsbury: Construction works for power plants and heating plants.

Section I: Contracting authority/entity (as stated in the original notice)

I.1) Name and addresses
       Shropshire Council
       Shirehall, Shrewsbury, SY2 6ND, United Kingdom
       Tel. +44 1743252992, Email: procurement@shropshire.gov.uk
       Contact: Procurement Team
       Main Address: http://www.shropshire.gov.uk
       NUTS Code: UKG22

Section II: Object (as stated in the original notice)

II.1) Scope of the procurement

   II.1.1) Title: DMNV 028 - Biochar Pyrolysis Production Plant - Ludlow      Reference number: DMNV 028
   II.1.2) Main CPV code:
      45251000 - Construction works for power plants and heating plants.

   II.1.3) Type of contract: WORKS
   II.1.4) Short Description: Shropshire Council seeks to award a contract for the design, procurement, construction, commissioning and operation & maintenance of a biomass “Pyrolysis Plant, including the provision of instrumentation, control and automation of the equipment, civils and electrical works for a biomass pyrolysis facility supplied by the Council at Coder Road in Ludlow , United Kingdom

Section VI: Complementary information

V1.5) Date of dispatch of this notice: 14/10/2024

VI.6) Original notice reference:

   Notice Reference:    2024 - 704170
   Notice number in OJ S:    2024/S 000 - 018308
   Date of dispatch of the original notice: 18/09/2024

Section VII: Changes

VII.1) Information to be changed or added

      VII.1.1) Reason for change: Modification of original information submitted by the contracting authority

      VII.1.2) Text to be corrected in original notice No: 1

         Section Number: IV.2.7
         Place of text to be modified: Conditions for opening of tenders
         Instead of:
         Date: 18/10/2024
         Local Time: 12:00
         Read:
         Date: 25/10/2024
         Local Time: 12:00

VII.2) Other additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Shrewsbury:-Construction-works-for-power-plants-and-heating-plants./KVAE56P2Q6

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/KVAE56P2Q6

View Award Notice

UK-Shrewsbury: Construction works for power plants and heating plants.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Shropshire Council
       Shirehall, Shrewsbury, SY2 6ND, United Kingdom
       Tel. +44 1743252992, Email: procurement@shropshire.gov.uk
       Contact: Procurement Team
       Main Address: http://www.shropshire.gov.uk
       NUTS Code: UKG22

   I.2) Joint procurement:
      The contract involves joint procurement: No
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Regional or local authority

   I.5) Main activity:
      General public services

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: DMNV 028 - Biochar Pyrolysis Production Plant - Ludlow
      Reference number: DMNV 028

      II.1.2) Main CPV code:
         45251000 - Construction works for power plants and heating plants.

      II.1.3) Type of contract: WORKS

      II.1.4) Short description: This is an award notice for the design, procurement, construction, commissioning and operation and maintenance of a biomass Pyrolysis Plant. This includes the provision of instrumentation, control and automation of the equipment, civils and electrical works for a biomass pyrolysis facility for a site supplied by the Council at Coder Road in Ludlow, United Kingdom.

      II.1.6) Information about lots
         This contract is divided into lots: No

      II.1.7) Total value of the procurement (excluding VAT)
          Value: 1,575,818

         Currency:GBP

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKG22 - Shropshire CC

      Main site or place of performance:
      Shropshire CC


      II.2.4) Description of the procurement: This is an award notice for the design, procurement, construction, commissioning and operation and maintenance of a biomass Pyrolysis Plant. This includes the provision of instrumentation, control and automation of the equipment, civils and electrical works for a biomass pyrolysis facility supplied by the Council at Coder Road in Ludlow, United Kingdom.

The Council requires initial servicing and support over the initial two years of the Contract. If the Council exercises its option to extend the Contract, from year 3 until expiry of the Contract, the successful contractor shall provide ongoing operation and maintenance services under a separate Operation and Maintenance Contract.
The Council requires the successful contractor to provide a fully inclusive warranty within the first-two years post commissioning to ‘Live’, including servicing and support. This would include a 24hr response to be on site to remediate any operational issues.

      II.2.5) Award criteria:
      Quality criterion - Name: Quality / Weighting: 60
      Quality criterion - Name: Social Value / Weighting: 10

      Cost criterion - Name: Price / Weighting: 30


      II.2.11) Information about options
         Options: Yes
         Description of these options:The Council reserves the right to extend the contract at its sole discretion for the continued operation and maintenance of the Plant. Should the Council exercise its right to extend, the successful contractor will be given not less than 12 months’ notice to that effect and such option to extend will be treated as an instruction for additional services in accordance with Condition 33.3 of the Operation and Maintenance Services Contract (“O&M Contract”) (please refer to the draft O&M Contract published with the procurement documents).

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No


      II.2.14) Additional information: Not Provided

Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No


   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2024/S 000-029784



   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided
   Lot Number: Not Provided
   Title: Not Provided

   A contract/lot is awarded: Yes

   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 27/01/2025

      V.2.2) Information about tenders
         Number of tenders received: 2
         Number of tenders received from SMEs: 2 (SME - as defined in Commission Recommendation 2003/361/EC)
         Number of tenders received from tenderers from other EU Member States: 0
         Number of tenders received from tenderers from non-EU Member States: 0
         Number of tenders received by electronic means: 2

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No

         Contractor (No.1)
             Biodynamic Carbon Limited, 15227316
             Caebardd, Guilsfield, Welshpool, Powys, SY21 9DJ, United Kingdom
             Tel. +44 1743258511
             NUTS Code: UKL24
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided
         Total value of the contract/lot: 1,575,818
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No

Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=903214372

   VI.4) Procedures for review

      VI.4.1) Review body
          Shropshire Council
          Shrewsbury, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 03/02/2025