Transport: UK -Bradford: Vehicles for the emergency services

Transport is using Delta eSourcing to run this tender exercise

Notice Summary

Title:	UK -Bradford: Vehicles for the emergency services
Notice type:	Contract Notice
Authority:	Transport
Nature of contract:	Supplies
Procedure:	Open
Short Description:	For the supply of Contract Hire motor vehicles with full maintenance.
Published:	03/09/2014 12:55

Please note that the deadline for response to this opportunity has passed. However, you can still register or log-into the Delta eSourcing solution to prepare your Supplier Profile for future opportunities.

View Full Notice

UK-Bradford: Vehicles for the emergency services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      West Yorkshire Fire & Rescue Authority
      Oakroyd Hall, Birkenshaw, Bradford, BD11 2DY, United Kingdom
      URL: www.westyorksfire.gov.uk
      Electronic Access URL: https://www.delta-esourcing.com/respond/G4XK42EK78
      Electronic Submission URL: https://www.delta-esourcing.com/respond/G4XK42EK78

      Further information can be obtained at: As Above
      Specifications and additional documents: As Above
      Tenders or requests to participate must be sent to: As Above

   I.2)Type of the contracting authority:
      Other: Emergency Service

   I.3) Main activity:
      Other: Fire & Rescue

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SUPPLIES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: UK -Bradford: Vehicles for the emergency services
      II.1.2)Type of contract and location of works, place of delivery or of performance: SUPPLIES
         Lease

         Region Codes: UKE4 - West Yorkshire
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system: The notice involves the setting up of a framework agreement

      II.1.4)Information on framework agreement:
            Framework agreement with several operators
            maximum number of participants to the framework agreement envisaged: 53
         Duration of the framework agreement:
                        Duration in months: 48
         Estimated total value of purchases for the entire duration of the framework agreement:

            Range between: 4,000,000 and 200,000,000
            Currency: GBP

      II.1.5)Short description of the contract or purchase:
      Vehicles for the emergency services. Motor vehicles. 4-wheel-drive vehicles. Rescue vehicles. Motor vehicles for the transport of fewer than 10 persons. Motor vehicles for the transport of 10 or more persons. Motor vehicles for the transport of goods. Firefighting vehicles. Electric vehicles. For the supply of Contract Hire motor vehicles with full maintenance.

      II.1.6)Common Procurement Vocabulary:
         34144200 - Vehicles for the emergency services.

         34100000 - Motor vehicles.

         34113000 - 4-wheel-drive vehicles.

         34114110 - Rescue vehicles.

         34115200 - Motor vehicles for the transport of fewer than 10 persons.

         34120000 - Motor vehicles for the transport of 10 or more persons.

         34130000 - Motor vehicles for the transport of goods.

         34144210 - Firefighting vehicles.

         34144900 - Electric vehicles.


      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No

   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      The precise number of vehicles cannot be identified, however it is estimated that West Yorkshire Fire & Rescue Authority will require 200 + vehicles, with additional volume from any UK Fire & Rescue Service participating in the framework.
         Estimated value excluding VAT:
         Range between: 4,000,000 and 200,000,000
         Currency: GBP


      II.2.2)Options: No
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided
   II.3)Duration Of The Contract Or Time-Limit For Completion
         Starting: 01/01/2015
         Completion: 31/12/2018

   Information About Lots

Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Supplier to have sole title of the vehicles provided under the contract. Where the sole title is not owned by the supplier, the Authority require a Company Guarantee document.

      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      West Yorkshire Fire & Rescue Authority standing orders and financial regulations.

      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Not Provided

      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions:Yes
      If Yes, description of particular conditions:
      Supplier to have sole title of the vehicles provided under the contract. Where the sole title is not owned by the supplier, the Authority require a Company Guarantee document.
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
         The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

         A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

         Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:
         (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
         (c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.


      III.2.3)Technical capacity
         Technical capacity - means of proof required
         Not Provided
      III.2.4)Information about reserved contracts: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open

   IV.2)Award Criteria
      IV.2.1)Award criteria:
         The most economically advantageous tender in terms of
            The criteria stated below
            Criteria - Weighting
            Quantitative - 70
            Qualitative - 30

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: TR/01/14
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 17/10/2014
      Time-limit for receipt of requests for documents or for accessing documents: 16:00
         Payable documents: No

      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 03/11/2014
         Time: 16:00
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English

      IV.3.7)Minimum time frame during which the tenderer must maintain the tender
         Duration in days: 90

      IV.3.8)Conditions for opening tenders
         Date: 04/11/2014
         Time: 12:30
         Place:
         Fire Service headquarters
         Persons authorised to be present at the opening of tenders: Yes
            Clerk to the Authority or his chosen representative

Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Yes
      Estimated timing for further notices to be published: September 2018
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. A list of Fire & Rescue Services participating in this framework can be found at www.cfoa.org.uk/12072
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Bradford:-Vehicles-for-the-emergency-services./G4XK42EK78

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/G4XK42EK78
GO-201493-PRO-5973794 TKR-201493-PRO-5973793

   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      West Yorkshire Fire & Rescue Service
      Oakroyd Hall, Bradford Road, Bradford, BD11 2DY, United Kingdom
      Tel. +44 1274655781

      VI.4.2)Lodging of appeals: Not Provided

      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 03/09/2014

ANNEX A

View any Notice Addenda

UK-Bradford: Vehicles for the emergency services.

UK-Bradford: Vehicles for the emergency services.

This notice is covered by: Directive 2014/24/EU
Section I: Contracting authority/entity

I.1) Name and addresses
       West Yorkshire Fire & Rescue Authority
       Oakroyd Hall, Birkenshaw, Bradford, BD11 2DY, United Kingdom
       Email: glynn.richardson@westyorksfire.gov.uk
       Main Address: www.westyorksfire.gov.uk
       NUTS Code: UKE4

Section II: Object

II.1) Scope of the procurement

   II.1.1) Title: UK -Bradford: Vehicles for the emergency services
      Reference number: 301461-2014

   II.1.2) Main CPV code:
      34144200 - Vehicles for the emergency services.

   II.1.3) Type of contract: SUPPLIES

II.2) Description

   II.2.1) Title: Not Provided
   Lot No: Not Provided

   II.2.2) Additional CPV codes:
      34144200 - Vehicles for the emergency services.
      34100000 - Motor vehicles.
      34113000 - 4-wheel-drive vehicles.
      34114110 - Rescue vehicles.
      34115200 - Motor vehicles for the transport of fewer than 10 persons.
      34120000 - Motor vehicles for the transport of 10 or more persons.
      34130000 - Motor vehicles for the transport of goods.
      34144210 - Firefighting vehicles.
      34144900 - Electric vehicles.


   II.2.3) Place of performance:
      UKE4 West Yorkshire


   II.2.4) Description of the procurement at the time of conclusion of the contract:
    Not Provided

   II.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
               Start: 01/01/2015 / End: 31/05/2019
      Directive 2014/24/EU - In the case of framework agreements, provide justification for any duration exceeding 4 years:
      Present contract is significantly below anticipated maximum spend and expires 5 months before the release of the new CCS Framework RM6096 which will be used for future procurement. This extension allows existing users to extend contracts with the supplier until this framework is open for use. It is impracticle to create a new framework for 5 month period required.

   II.2.13) Information about European Union funds:
   The procurement is related to a project and/or programme financed by European Union funds: No

Section IV: Procedure

IV.2) Administrative information

   IV.2.1) Contract award notice concerning this contract
   Notice number in OJ S: 2014/S 170 - 301461

Section V: Award of contract/concession

Contract No: TR/01/04   Lot No: Not Provided    Title: Vehicles for the Emergency Services
V.2) Award of contract/concession

   V.2.1) Date of conclusion of the contract/concession award decision: 21/11/2014

   V.2.2) Information about tenders
   The contract has been awarded to a group of economic operators: No

   V.2.3) Name and address of the contractor/concessionaire, No. 1:
          Lex Autolease
          Heathside Park, Heathside park Road, Cheadle, Stockport, SK3 0RB, United Kingdom
          NUTS Code: UKE4
   The contractor/concessionaire is an SME: No

   V.2.4) Information on value of the contract/lot/concession:
   Total value of the procurement: 10,000,000
   Currency: GBP

Section VI: Complementary Information

   VI.3) Additional Information:
      A list of Fire & Rescue Services participating in this framework can be found at www.cfoa.org.uk/12072
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=365936607

   VI.4) Procedures for review

      VI.4.1) Review Body
       West Yorkshire Fire & Rescue Service
       Oakroyd Hall, Bradford Road, Bradford, BD11 2DY, United Kingdom
       Tel. +44 1274655781, Email: noel.rodriguez@westyorksfire.gov.uk
       Internet address: www.westyorksfire.gov.uk

      V1.4.2) Body responsible for mediation procedures:
      Not Provided

      VI.4.3) Review procedure
         Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
      Not Provided

   VI.5) Date of dispatch of this notice: 20/12/2018

Section VII: Modifications to the contract/concession

VII.1) Description of the procurement after the modifications

   VII.1.1) Main CPV code:
      34144200 - Vehicles for the emergency services.


   VII.1.2) Additional CPV code(s)
      Not Provided

   VII.1.3) Place of performance:
      UKE4 West Yorkshire


   VII.1.4) Description of the procurement:
    Supply of lease vehicles for Emergency Services use.

   VII.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession:
               Start: 01/12/2015 / End: 31/05/2019

      Directive 2014/24/EU - In the case of framework agreements, provide justification for any duration exceeding 4 years:
      The present contract is significantly below anticipated maximum spend and expires 5 months before the release of the new CCS Framework RM6096 which will be used for future procurement. This extension allows existing users to extend contracts with the supplier until this framework is open for use. It is impractical to create a new framework for 5 month period required.       .

   VII.1.6) Information on value of the contract/lot/concession
   Total value of the contract/lot/concession: 10,000,000
   Currency: GBP

   The contract has been awarded to a group of economic operators: No
   VII.1.7) Name and address of the contractor/concessionaire, No. 1:
          Lex Autolease
          Heathside Park, Heathside Park Road, Cheadle, Stockport, SK3 0RB, United Kingdom
          NUTS Code: UKE4
   The contractor/concessionaire is an SME: No


VII.2) Information about modifications

   VII.2.1) Description of the modifications:
    4 month extension to the Framework

   VII.2.2) Reasons for modification:
         Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee (Art. 43(1)(c) of Directive 2014/23/EU, Art. 72(1)(c) of Directive 2014/24/EU, Art. 89(1)(c) of Directive 2014/25/EU)

   Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
    Further vehicle procurements will not be run outside of the Crown Commercial Service (CCS) framework due to a change in policy which prohibits the use of CCS equivalent terms, which could not have been foreseen. It would be impracticle to create a framework for 5 months until the new CCS framework is live, therefore the current contract is to be extended to bridge the short gap to the new structure.

   VII.2.3) Increase in price
   Updated total contract value before the modifications (taking into account possible earlier contract modifications and price adaptions and, in
   the case of Directive 2014/23/EU, average inflation in the Member State concerned)
   Value excluding VAT: 10,000,000
   Currency: GBP

   Total contract value after the modifications:
   Value excluding VAT: 11,000,000
   Currency: GBP

View Award Notice

UK-Bradford: Vehicles for the emergency services.

Section I: Contracting Authority
   Title: UK-Bradford: Vehicles for the emergency services.
   I.1)Name, Addresses and Contact Point(s):
      West Yorkshire Fire & Rescue Authority
      Oakroyd Hall, Birkenshaw, Bradford, BD11 2DY, United Kingdom
      URL: www.westyorksfire.gov.uk
      Electronic Access URL: https://www.delta-esourcing.com/respond/G4XK42EK78
      Electronic Submission URL: https://www.delta-esourcing.com/respond/G4XK42EK78

   I.2)Type of the contracting authority:
      Other: Emergency Service

   I.3) Main activity:
      Other: Fire & Rescue

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: UK -Bradford: Vehicles for the emergency services
      II.1.2)Type of contract and location of works:
         SUPPLIES
)Lease
         Region Codes: UKE4 - West Yorkshire
      II.1.3)Information about a framework or a dynamic purchasing system:
         The notice involves the establishment of a framework agreement
      II.1.4)Short description of the contract or purchase(s):
         Vehicles for the emergency services. Motor vehicles. 4-wheel-drive vehicles. Rescue vehicles. Motor vehicles for the transport of fewer than 10 persons. Motor vehicles for the transport of 10 or more persons. Motor vehicles for the transport of goods. Firefighting vehicles. Electric vehicles. Vehicles for the emergency services. Motor vehicles. 4-wheel-drive vehicles. Rescue vehicles. Motor vehicles for the transport of fewer than 10 persons. Motor vehicles for the transport of 10 or more persons. Motor vehicles for the transport of goods. Firefighting vehicles. Electric vehicles. For the supply of Contract Hire motor vehicles with full maintenance.
      II.1.5)Common procurement vocabulary:
         34144200 - Vehicles for the emergency services.
         34100000 - Motor vehicles.
         34113000 - 4-wheel-drive vehicles.
         34114110 - Rescue vehicles.
         34115200 - Motor vehicles for the transport of fewer than 10 persons.
         34120000 - Motor vehicles for the transport of 10 or more persons.
         34130000 - Motor vehicles for the transport of goods.
         34144210 - Firefighting vehicles.
         34144900 - Electric vehicles.
      II.1.6)Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No

   II.2)Total Final Value Of Contract(s)
      II.2.1) Total final value of the contract(s)
         Value: 200,000,000
         Currency: GBP
         Excluding VAT: Yes


Section IV: Procedure
   IV.1) Type Of Procedure
      IV.1.1)Type of procedure: Open
   IV.2)Award Criteria
      IV.2.1)Award criteria: The most economically advantageous tender in terms of:

         Criteria - Weighting

         Quantitative - 70
         Qualitative - 30

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: TR/01/14
      IV.3.2)Previous publication(s) concerning the same contract: Yes


          Contract notice
         Notice number in OJ: 2014/S 170 - 301461 of 03/09/2014



Section V: Award Of Contract

   1: Award And Contract Value
      Contract No: TR/01/04

      V.1)Date Of Contract Award: 21/11/2014
      V.2) Information About Offers
         Number Of Offers Received: 4
         Number Of Offers Received By Electronic Means: 4
      V.3)Name And Address Of Economic Operator To Whom The Contract Has Been Awarded:
         Official name: Lex Autolease
         Postal address: Heathside Park, Heathside park Road, Cheadle
         Town: Stockport
         Postal code: SK3 0RB
         Country: United Kingdom
         Internet address: lexautolease.co.uk
      V.4)Information On Value Of Contract
         Initial estimated total value of the contract
            Value: 200,000,000
            Currency: GBP

         If annual or monthly value:
            Number of months: 48
      V.5)Information about subcontracting:
         The contract is likely to be subcontracted: No

Section VI: Complementary Information
   VI.1)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No

   VI.2)Additional Information:
      A list of Fire & Rescue Services participating in this framework can be found at www.cfoa.org.uk/12072
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=123461298
GO-20141216-PRO-6232651 TKR-20141216-PRO-6232650
   VI.3.1)Body responsible for appeal procedures:
      West Yorkshire Fire & Rescue Service
      Oakroyd Hall, Bradford Road, Bradford, BD11 2DY, United Kingdom
      Tel. +44 1274655781, Email: noel.rodriguez@westyorksfire.gov.uk, URL: www.westyorksfire.gov.uk
   VI.3.2)Lodging of appeals: Not Provided
   VI.3.3)Service from which information about the lodging of appeals may be obtained:
      Not Provided

   VI.4)Date Of Dispatch Of This Notice: 16/12/2014