Chelmsford City Council: Aboricultural Services

UK-Chelmsford: Tree-maintenance services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Chelmsford City Council
      Civic Centre, Duke Street, Chelmsford, CM1 1JE, United Kingdom
      Tel. +44 1245606485, Email: procurement@chelmsford.gov.uk, URL: www.chelmsford.gov.uk, URL: http://chelmsford.g2b.info/cgi-gen/profile.pl?action=view_profile&oid=4653
      Contact: Procurement, Attn: Chris Lay, Procurement Manager
      Electronic Submission URL: delta-esourcing.com

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      Not Provided

   I.4) Contract award on behalf of other contracting authorities:
      Not Provided

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Aboricultural Services
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 27

         Region Codes: UKH3 - Essex         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system: The notice involves the setting up of a framework agreement                                                        

      II.1.4)Information on framework agreement:      
            Framework agreement with several operators
            maximum number of participants to the framework agreement envisaged: 8
         Duration of the framework agreement:
            Duration in year(s): 2             
         Estimated total value of purchases for the entire duration of the framework agreement:
                                    
            Range between: 300,000 and 4,000,000
            Currency: GBP
                  
      II.1.5)Short description of the contract or purchase:
      Tree-maintenance services. Tree-clearing services. Tree-cutting services. Tree pruning. Arboricultural Services (Tree Surgery)Chelmsford City Council requires Arboricultural Services and is seeking to appoint a minimum of six appropriately qualified and experienced contractors to a framework agreement to provide tree surgery services across the Council area, which includes Public Parks, Open Green Spaces and other properties owned and managed by the Council.The Council currently budgets £73,000 per annum for this service, but is also making the framework contract available for use by other members of the Procurement Agency for Essex. Whilst the use of the contract cannot be mandated in these organisations an estimate of potential spend on this contract could be up to £4m.Appointment to the framework agreement does not constitute a guarantee of any income as work required will be awarded following mini-competitions during the life of the framework agreement.Companies applying for inclusion on the tender shortlist must be Arboricultural Association Approved.The contract will be awarded on the basis of 40% price and 60% technical submissions, (method statements and risk assessments)Eligible Members of the Procurement Agency for Essex:Basildon District CouncilBraintree District CouncilBrentwood Borough CouncilCastlepoint Borough CouncilChelmsford City CouncilColchester Borough CouncilEastuary HousingEssex County CouncilEssex County Fire and Rescue ServiceEpping Forest District CouncilGreenfields Community HousingHarlow District CouncilMaldon District CouncilRochford District CouncilSouthend-on-Sea Borough CouncilTendring District CouncilThurrock CouncilUttlesford District Council
         
      II.1.6)Common Procurement Vocabulary:
         77211500 - Tree-maintenance services.
         
         77211300 - Tree-clearing services.
         
         77211400 - Tree-cutting services.
         
         77341000 - Tree pruning.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Not Provided      
      
      II.2.2)Options: Not Provided         
         II.2.3)Information about renewals:
            This contract is subject to renewal: Yes
                  
         Number of possible renewals: 2
                           
      If known, in the case of renewable supplies or service contracts, estimated time-frame for subsequent contracts:
         Duration in months: 12
         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
      Not Provided
   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Not Provided
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Not Provided
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Not Provided
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: No       
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
         The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
         
         A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
         
         Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

      Applicants must be Arboricultual Associantion Approved.      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         Not Provided
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         Not Provided      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: Not Provided      
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
                        Envisaged minimum number: 12 and maximum number: 15         
         Objective Criteria for choosing the limited number of candidates:
         The completion of tenders will require significant time to complete and as such we do not wish to impose this workload on applicants who are unlikely to be awarded a place on the framework.   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated below
            Criteria - Weighting
            Price - 40
            evaluation of method statements and risk assessments - 60

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: RS/ARB/2014      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 21/11/2014
      Time-limit for receipt of requests for documents or for accessing documents: 13:00
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 28/11/2014
         Time: 13:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: 05/01/2015      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Yes
      Estimated timing for further notices to be published: This contract is usually renewed every four years.
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Chelmsford:-Tree-maintenance-services./FWVF6QG684

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/FWVF6QG684
GO-20141016-PRO-6093880 TKR-20141016-PRO-6093879
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Not Provided

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 16/10/2014

ANNEX A