UK Research & Innovation: A Network of Ionising Radiation Monitors & Control Software

UK-Swindon: Radiation monitors.
Section I: Contracting Authority
      I.1) Name and addresses
             UK Research and Innovation
             Polaris House, North Star Avenue, Swindon, SN2 1FL, United Kingdom
             Tel. +44 1793442000, Email: procurement@stfc.ac.uk
             Main Address: https://www.ukri.org
             NUTS Code: UKK14
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: Yes.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Swindon:-Radiation-monitors./EAUZ23K4B4
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Other activity:

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: A Network of Ionising Radiation Monitors & Control Software       
      Reference Number: PR20053
      II.1.2) Main CPV Code:
      38341600 - Radiation monitors.

      II.1.3) Type of contract: SUPPLIES
      II.1.4) Short description: The ISIS facility is a world-leading centre for research in the physical and life sciences in the UK Research and Innovation - STFC based at Rutherford Appleton Laboratory (RAL, the ‘Agency’) near Oxford. ISIS is an intense pulsed neutron source providing beams of neutrons and muons to enable scientists to study the structure and properties of matter for the benefit of Science and Engineering in the UK and abroad. Our suite of neutron and muon instruments gives unique insights into the properties of materials on the atomic scale.
In order to monitor the radiation generated in the different areas of ISIS, the ISIS Health Physics (HP) staff (based at RAL) is looking for an on-line ionising radiation monitor system – RMS for X-ray, gammas and neutrons. This system will allow them to get the radiation dose rate and accumulated dose values in a gamma ray and neutron mixed radiation field at any ISIS location in an on-line basis and populating a time related database       
      II.1.5) Estimated total value:
      Value excluding VAT: 600,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKJ14 Oxfordshire
      
      II.2.4) Description of procurement: In order to monitor the radiation generated in the different areas of ISIS, the ISIS Health Physics (HP) staff (based at RAL) is looking for an on-line ionising radiation monitor system – RMS for X-ray, gammas and neutrons. This system will allow them to get the radiation dose rate and accumulated dose values in a gamma ray and neutron mixed radiation field at any ISIS location in an on-line basis and populating a time related database. Also, a connection to accelerator or beamline systems will be possible via a dual relay output with set points configurable to the dose rate or dose accumulated values (either for gammas, neutrons or total values).

The Contracting Authority is looking for bidders capable of offering the required on-line radiation monitor system used by HP.

The full specification and requirements can be found within the Delta eSourcing Portal, mentioned below;

UKRI will be using the Delta eSourcing Portal for this procurement. To register on the Delta eSourcing portal please use the link https://www.delta-esourcing.com/ and follow the instructions to register. If you are already registered on the Delta eSourcing Portal and wish to participate in this procurement, please use the link: https://delta-esourcing.com/respond/EAUZ23K4B4 and the follow the instructions to ‘Login’. Once you are logged into the system you will be able to link yourself into this procurement using the Access Code stated in this notice. As a user of the Delta eSourcing Portal you will have access to the Delta messaging service which facilitates all messages sent to you and from you in relation to any specific tender event. Please note it is your responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to this opportunity. Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Document Uploads tab within the Delta eSourcing Portal.

The contracting authority expressly reserves the right:
i. not to award any contract as a result of the procurement process commenced by publication of this notice; and
ii.to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the contracting authority be liable for any costs incurred by any supplier. If the contracting authority decides to enter into a contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of bidders.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Quality / Weighting: 70
                        
            Cost criterion - Name: Price / Weighting: 30
                              
      II.2.6) Estimated value:
      Value excluding VAT: 600,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       Yes             
      Description of options: The Contracting Authority also request the options of the following, that may be purchased in addition to the core requirements;

Additional Trolley Gamma and Neutron detectors
Maintenance contract – time based
Gamma probes stands
Neutron probes stands
Calibration Sources Pack (gamma & neutron)
Spare parts

It is anticipated that the options may be valued at approximately £260,000.00 to £300,000.00 GBP excluding VAT. These would be in addition to the core requirement, also estimated at £260,000.00 to £300,000.00 GBP excluding VAT. Therefore, the potential total opportunity value, for both the core requirement and the optional requirements is estimated from £520,000.00 to £600,000.00 GBP excluding VAT
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/EAUZ23K4B4       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
         
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 27/11/2020 Time: 14:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 4
      
      IV.2.7) Conditions for opening of tenders:
         Date: 27/11/2020
         Time: 14:00
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Swindon:-Radiation-monitors./EAUZ23K4B4

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/EAUZ23K4B4
   VI.4) Procedures for review
   VI.4.1) Review body:
             UK Research and Innovation
       Polaris House, North Star Avenue, Swindon, SN2 1FL, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 20/10/2020

Annex A