Clarion Housing Group: Passenger Lifts and Communal Platforms - Service and Maintenance

Clarion Housing Group is using Delta eSourcing to run this tender exercise

Notice Summary

Title:	Passenger Lifts and Communal Platforms - Service and Maintenance
Notice type:	Contract Notice
Authority:	Clarion Housing Group
Nature of contract:	Services
Procedure:	Open
Short Description:	This procurement is sourcing suitable contractor for service and maintenance for all Clarion passenger lifts and communal platforms nationwide. This will consist of a planned programme of inspections and responsive repairs for passenger lifts. In total Clarion has 692 passenger lifts and 22 communal platforms. The contract is split into two lots by geographic areas. The aim is to appoint a maximum of two suppliers, each specialising in a particular geographical lot, but also with the possible scope to provide standby coverage in other areas if required.
Published:	21/11/2019 16:04

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View Full Notice

UK-London: Lift-maintenance services.
Section I: Contracting Authority
      I.1) Name and addresses
             Clarion Housing Group, 28038R
             6 More London Place, London, SE1 2DA, United Kingdom
             Tel. +44 2083138195, Email: Aivars.Kalvans@clarionhg.com
             Contact: Aivars Kalvans
             Main Address: https://www.clarionhg.com
             NUTS Code: UK
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/respond/A2HC84999X
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Other type:: Housing Association
      I.5) Main activity
            Housing and community amenities

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Passenger Lifts and Communal Platforms - Service and Maintenance
      Reference Number: 3157-2019-AK
      II.1.2) Main CPV Code:
      50750000 - Lift-maintenance services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: This procurement is sourcing suitable contractor for service and maintenance for all Clarion passenger lifts and communal platforms nationwide. This will consist of a planned programme of inspections and responsive repairs for passenger lifts. In total Clarion has 692 passenger lifts and 22 communal platforms. The contract is split into two lots by geographic areas. The aim is to appoint a maximum of two suppliers, each specialising in a particular geographical lot, but also with the possible scope to provide standby coverage in other areas if required.
      II.1.5) Estimated total value:
      Value excluding VAT: 12,700,000
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: 1
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: The current procurement strategy is to award successful bidders no more than one lot, to minimise the risk to Clarion Housing Group. This is to ensure that the work is shared out in a way that best benefits the organisation and all contractors and helps minimise risk.

II.2) Description
II.2) Description Lot No. 1

      II.2.1) Title: Passenger Lifts and Communal Platforms - Service and Maintenance (The North and the East of England, and North London)
      Lot No: 1
      II.2.2) Additional CPV codes:
      50750000 - Lift-maintenance services.

      II.2.3) Place of performance:
      UKH EAST OF ENGLAND
      UKI5 Outer London – East and North East
      UKI LONDON
      UKI4 Inner London – East
      UKF EAST MIDLANDS (ENGLAND)
      UKI3 Inner London – West
      UKG WEST MIDLANDS (ENGLAND)
      UKI7 Outer London – West and North West
      UKD NORTH WEST (ENGLAND)
      UKC NORTH EAST (ENGLAND)

      II.2.4) Description of procurement: This contract will consist of a planned programme of inspections and responsive repairs for passenger lift in the North and the East of England, and North London. This lot has 363 passenger lifts and 16 communal platforms.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents
      II.2.6) Estimated value:
      Value excluding VAT: 9,000,000
      Currency: GBP
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 120
      This contract is subject to renewal: No
      Description of renewals: Not provided

      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No
      Identification of the project: Not provided
      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/A2HC84999X
II.2) Description Lot No. 2

      II.2.1) Title: Passenger Lifts and Communal Platforms - Service and Maintenance (The South and the West of England, and South London)
      Lot No: 2
      II.2.2) Additional CPV codes:
      50750000 - Lift-maintenance services.

      II.2.3) Place of performance:
      UKI6 Outer London – South
      UKI LONDON
      UKG WEST MIDLANDS (ENGLAND)
      UKJ SOUTH EAST (ENGLAND)
      UKK SOUTH WEST (ENGLAND)

      II.2.4) Description of procurement: This contract will consist of a planned programme of inspections and responsive repairs for passenger lift in the South and the West of England, and South London. This lot has 329 passenger lifts and 6 communal platforms.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents
      II.2.6) Estimated value:
      Value excluding VAT: 3,700,000
      Currency: GBP
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 120
      This contract is subject to renewal: No
      Description of renewals: Not provided

      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No
      Identification of the project: Not provided
      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/ 6QD6836E9W

Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:
      As per tender documentation.
      III.1.2) Economic and financial standing
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:
      Not Provided
      Minimum level(s) of standards possibly required (if applicable) :
      Not Provided
      III.1.3) Technical and professional ability
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:
      Not Provided
      Minimum level(s) of standards possibly required (if applicable) :
      Not Provided
      III.1.5) Information about reserved contracts (if applicable)
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
      The execution of the contract is restricted to the framework of sheltered employment programmes: No

   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession
      Reference to the relevant law, regulation or administrative provision:
      Not Provided
      III.2.2) Contract performance conditions
      KPIs will be agreed between both parties
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
         The procurement involves the establishment of a framework agreement - NO
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided


   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 27/12/2019 Time: 12:00

      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 3

      IV.2.7) Conditions for opening of tenders:
         Date: 27/12/2019
         Time: 12:00
         Place:
         6 More London Place


Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No
   Electronic invoicing will be accepted Yes
   Electronic payment will be used Yes
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Lift-maintenance-services./A2HC84999X

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/A2HC84999X
   VI.4) Procedures for review
   VI.4.1) Review body:
             Royal Courts of Justice
       Strand, London, WC2A 2LL, United Kingdom
       Tel. +44 2079476691
   VI.4.2) Body responsible for mediation procedures:
             OECD
          2 Rue Andre Pascal, Paris Cedex 16, Paris, 75775, France
          Tel. +33 145248200
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:
    Not Provided
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 21/11/2019

Annex A

View any Notice Addenda

Passenger Lifts and Communal Platforms - Service and Maintenance

UK-London: Lift-maintenance services.

Section I: Contracting authority/entity (as stated in the original notice)

I.1) Name and addresses
       Clarion Housing Group, 28038R
       6 More London Place, London, SE1 2DA, United Kingdom
       Tel. +44 2083138195, Email: Aivars.Kalvans@clarionhg.com
       Contact: Aivars Kalvans
       Main Address: https://www.clarionhg.com
       NUTS Code: UK

Section II: Object (as stated in the original notice)

II.1) Scope of the procurement

   II.1.1) Title: Passenger Lifts and Communal Platforms - Service and Maintenance      Reference number: 3157-2019-AK
   II.1.2) Main CPV code:
      50750000 - Lift-maintenance services.

   II.1.3) Type of contract: SERVICES
   II.1.4) Short Description: This procurement is sourcing suitable contractor for service and maintenance for all Clarion passenger lifts and communal platforms nationwide. This will consist of a planned programme of inspections and responsive repairs for passenger lifts. In total Clarion has 692 passenger lifts and 22 communal platforms. The contract is split into two lots by geographic areas. The aim is to appoint a maximum of two suppliers, each specialising in a particular geographical lot, but also with the possible scope to provide standby coverage in other areas if required.

Section VI: Complementary information

V1.5) Date of dispatch of this notice: 29/11/2019

VI.6) Original notice reference:

   Notice Reference:    2019 - 233202
   Notice number in OJ S: Not Provided
   Date of dispatch of the original notice: 21/11/2019

Section VII: Changes

VII.1) Information to be changed or added

      VII.1.1) Reason for change: Modification of original information submitted by the contracting authority

      VII.1.2) Text to be corrected in original notice No: 1

         Section Number: II.2.6
         Lot No: 1
         Place of text to be modified: II.2.6) Estimated value: Value excluding VAT:
         Instead of: 9,000,000
         Read: £6,680,000


      VII.1.2) Text to be corrected in original notice No: 2

         Section Number: II.2.6
         Lot No: 2
         Place of text to be modified: II.2.6) Estimated value: Value excluding VAT
         Instead of: £3,700,000
         Read: £6,020,000


VII.2) Other additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Lift-maintenance-services./A2HC84999X

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/A2HC84999X

View Award Notice

UK-London: Lift-maintenance services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Clarion Housing Group, 28038R
       6 More London Place, London, SE1 2DA, United Kingdom
       Tel. +44 2083138195, Email: Aivars.Kalvans@clarionhg.com
       Contact: Aivars Kalvans
       Main Address: https://www.clarionhg.com
       NUTS Code: UK

   I.2) Joint procurement:
      The contract involves joint procurement: No
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Other type:: Housing Association

   I.5) Main activity:
      Housing and community amenities

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Passenger Lifts and Communal Platforms - Service and Maintenance
      Reference number: 3157-2019-AK

      II.1.2) Main CPV code:
         50750000 - Lift-maintenance services.

      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: This procurement is sourcing suitable contractor for service and maintenance for all Clarion passenger lifts and communal platforms nationwide. This will consist of a planned programme of inspections and responsive repairs for passenger lifts. In total Clarion has 692 passenger lifts and 22 communal platforms. The contract is split into two lots by geographic areas. The aim is to appoint a maximum of two suppliers, each specialising in a particular geographical lot, but also with the possible scope to provide standby coverage in other areas if required.

      II.1.6) Information about lots
         This contract is divided into lots: Yes

      II.1.7) Total value of the procurement (excluding VAT)
          Value: 11,000,000

         Currency:GBP

   II.2) Description (lot no. 1)


      II.2.1) Title:Passenger Lifts and Communal Platforms - Service and Maintenance (The North and the East of England, and North London)
      Lot No:1

      II.2.2) Additional CPV code(s):
            50750000 - Lift-maintenance services.

      II.2.3) Place of performance
      Nuts code:
      UKH - EAST OF ENGLAND
      UKI5 - Outer London – East and North East
      UKI - LONDON
      UKI4 - Inner London – East
      UKF - EAST MIDLANDS (ENGLAND)
      UKI3 - Inner London – West
      UKG - WEST MIDLANDS (ENGLAND)
      UKI7 - Outer London – West and North West
      UKD - NORTH WEST (ENGLAND)
      UKC - NORTH EAST (ENGLAND)

      Main site or place of performance:
      EAST OF ENGLAND
      Outer London – East and North East
      LONDON
      Inner London – East
      EAST MIDLANDS (ENGLAND)
      Inner London – West
      WEST MIDLANDS (ENGLAND)
      Outer London – West and North West
      NORTH WEST (ENGLAND)
      NORTH EAST (ENGLAND)


      II.2.4) Description of the procurement: This contract will consist of a planned programme of inspections and responsive repairs for passenger lift in the North and the East of England, and North London. This lot has 363 passenger lifts and 16 communal platforms.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No


      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No


      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/A2HC84999X

   II.2) Description (lot no. 2)


      II.2.1) Title:Passenger Lifts and Communal Platforms - Service and Maintenance (The South and the West of England, and South London)
      Lot No:2

      II.2.2) Additional CPV code(s):
            50750000 - Lift-maintenance services.

      II.2.3) Place of performance
      Nuts code:
      UKI6 - Outer London – South
      UKI - LONDON
      UKG - WEST MIDLANDS (ENGLAND)
      UKJ - SOUTH EAST (ENGLAND)
      UKK - SOUTH WEST (ENGLAND)

      Main site or place of performance:
      Outer London – South
      LONDON
      WEST MIDLANDS (ENGLAND)
      SOUTH EAST (ENGLAND)
      SOUTH WEST (ENGLAND)


      II.2.4) Description of the procurement: This contract will consist of a planned programme of inspections and responsive repairs for passenger lift in the South and the West of England, and South London. This lot has 329 passenger lifts and 6 communal platforms.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No


      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No


      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/ 6QD6836E9W

Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open

   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No


   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2019/S 228-559603



   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: 1
   Lot Number: 1
   Title: Passenger Lifts - Service and Maintenance- Lot 1 (North England, East England & North London)

   A contract/lot is awarded: Yes

   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 06/03/2020

      V.2.2) Information about tenders
         Number of tenders received: 4
         Number of tenders received from SMEs: 2 (SME - as defined in Commission Recommendation 2003/361/EC)
         Number of tenders received from tenderers from other EU Member States: 0
         Number of tenders received from tenderers from non-EU Member States: 0
         Number of tenders received by electronic means: 4

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No

         Contractor (No.1)
             Jackson Lift Services Ltd, 2186996
             Units 3-19, Ropery Business Park, Anchor & Hope Lane, Charlton, London, SE7 7RX, United Kingdom
             Tel. +44 2082934176, Email: nrice@jacksonlifts.com
             Internet address: https://www.jacksonlifts.com
             NUTS Code: UKI
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 5,176,499.9
         Total value of the contract/lot: 5,176,499.9
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No


Award Of Contract (No.2)

   Contract No: 2
   Lot Number: 2
   Title: Passenger Lifts - Service and Maintenance - Lot 2 (South England, South London and West England))

   A contract/lot is awarded: Yes

   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 06/03/2020

      V.2.2) Information about tenders
         Number of tenders received: 6
         Number of tenders received from SMEs: 3 (SME - as defined in Commission Recommendation 2003/361/EC)
         Number of tenders received from tenderers from other EU Member States: 0
         Number of tenders received from tenderers from non-EU Member States: 0
         Number of tenders received by electronic means: 6

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No

         Contractor (No.1)
             R. J. Lift Services Limited, 02771066
             Unit 1, Galveston Grove, Oldfield Business Park, Fenton, Stoke on Trent, ST4 3PE, United Kingdom
             Tel. +44 1782342225, Email: Richard@rjlifts.co.uk
             Internet address: http://www.rjlifts.co.uk
             NUTS Code: UKG
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 5,516,520
         Total value of the contract/lot: 5,516,520
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No

Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=503671291

   VI.4) Procedures for review

      VI.4.1) Review body
          Royal Courts of Justice
          Strand, London, WC2A 2LL, United Kingdom
          Tel. +44 2079476691

      VI.4.2) Body responsible for mediation procedures
          OECD
          2 Rue Andre Pascal, Paris Cedex 16, Paris, 75775, France
          Tel. +33 145248200

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 25/06/2020