Dorset HealthCare University NHS Foundation Trust: Provision of Air Conditioning, Heat Pumps, Ventilation & Refrigeration Maintenance

UK-Poole: Repair and maintenance services.
Section I: Contracting Authority
      I.1) Name and addresses
             Dorset HealthCare University NHS Foundation Trust, United Kingdom
             Sentinel House, 4-6 Nuffield Road, Poole, BH17 0RB, United Kingdom
             Tel. +44 1202277277, Email: Craig.miles1@nhs.net
             Contact: Craig Miles
             Main Address: https://www.dorsethealthcare.nhs.uk, Address of the buyer profile: https://www.dorsethealthcare.nhs.uk
             NUTS Code: UKK2
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Poole:-Repair-and-maintenance-services./77Z95WC367
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Regional or local authority
      I.5) Main activity
            Health

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Provision of Air Conditioning, Heat Pumps, Ventilation & Refrigeration Maintenance       
      Reference Number: DH175
      II.1.2) Main CPV Code:
      50000000 - Repair and maintenance services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Dorset HealthCare University NHS Foundation Trust is largest provider of community and mental health services in Dorset. We are currently looking to appoint a contractor(s) to conduct planned preventative maintenance on all the Trust Air Conditioning, Heat Pump, Ventilation & Refrigeration units located at various sites across Dorset. There will be 5 Lots.
- Split Systems/ Heat Pumps/DX Split Systems
- Cold Rooms and Walk in Freezers
- Medical Fridges and Freezers
- Reverse Heat Pump Units (Clivet)
- Free Standing Fridges
The successful contractor(s) will be expected to conduct a comprehensive planned preventative maintenance service including reactive works on an ad-hoc basis for all the Trusts assets in conjunction with the lots specified above. The contractor(s) will also be required to provide the necessary infrastructure to be able support the Trust with the planned routine visits and the reactive call outs in accordance with the specification.       
      II.1.5) Estimated total value:
      Value excluding VAT: 366,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: 5
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Offers will be invited for one or more of 5 lots detailed herein:
The Awarding Authority retains the right to determine if it should let a specific lot and is not required to let any or all lots.
The Awarding Authority does not commit to letting a contract(s) for any or all the components above, should it become evident that it is not economically advantageous to do so.

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Split Systems/ Heat Pumps/ DX Split Systems       
      Lot No: 1       
      II.2.2) Additional CPV codes:
      50000000 - Repair and maintenance services.
      42500000 - Cooling and ventilation equipment.
      42511110 - Heat pumps.
      
      II.2.3) Place of performance:
      UKK2 Dorset and Somerset
      
      II.2.4) Description of procurement: Dorset HealthCare University NHS Foundation Trust is largest provider of community and mental health services in Dorset. We are currently looking to appoint a number of contractors to conduct planned preventative maintenance on all the Trust Air Conditioning, Heat Pump, Ventilation & Refrigeration units located at various sites across Dorset. This is LOT 1.
- Split Systems/ Heat Pumps/DX Split Systems
The successful contractor will be expected to conduct a comprehensive planned preventative maintenance service including reactive works on an ad-hoc basis for all the Trusts assets in conjunction with the lot specified above. The contractor will also be required to provide the necessary infrastructure to be able support the Trust with the planned routine visits and the reactive call outs in accordance with the specification.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Technical / Weighting: 60
                        
            Cost criterion - Name: Financial / Weighting: 40
                              
      II.2.6) Estimated value:
      Value excluding VAT: 153,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36       
      This contract is subject to renewal: Yes       
      Description of renewals: The contract can be extended by up to 24 months by mutual agreement
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 3
            / Maximum number: 6       
      Objective criteria for choosing the limited number of candidates: Not provided
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/77Z95WC367       
II.2) Description Lot No. 2
      
      II.2.1) Title: Cold Rooms and Walk in Freezers       
      Lot No: 2       
      II.2.2) Additional CPV codes:
      50000000 - Repair and maintenance services.
      39711100 - Refrigerators and freezers.
      39711110 - Refrigerator-freezers.
      39711120 - Freezers.
      
      II.2.3) Place of performance:
      UKK2 Dorset and Somerset
      
      II.2.4) Description of procurement: Dorset HealthCare University NHS Foundation Trust is largest provider of community and mental health services in Dorset. We are currently looking to appoint a contractor(s) to conduct planned preventative maintenance on all the Trust Air Conditioning, Heat Pump, Ventilation & Refrigeration units located at various sites across Dorset. This is Lot 2.
LOT 2 - Cold Rooms and Walk in Freezers
The successful contractor will be expected to conduct a comprehensive planned preventative maintenance service including reactive works on an ad-hoc basis for all the Trusts assets in conjunction with the lots specified above. The contractor will also be required to provide the necessary infrastructure to be able support the Trust with the planned routine visits and the reactive call outs in accordance with the specification.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Technical / Weighting: 60
                        
            Cost criterion - Name: Financial / Weighting: 40
                              
      II.2.6) Estimated value:
      Value excluding VAT: 66,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36       
      This contract is subject to renewal: Yes       
      Description of renewals: The contract can be extended by up to 24 months by mutual agreement
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 3
            / Maximum number: 6       
      Objective criteria for choosing the limited number of candidates: Not provided
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
II.2) Description Lot No. 3
      
      II.2.1) Title: Medical Fridges and Freezers       
      Lot No: 3       
      II.2.2) Additional CPV codes:
      50000000 - Repair and maintenance services.
      39711100 - Refrigerators and freezers.
      39711110 - Refrigerator-freezers.
      50421000 - Repair and maintenance services of medical equipment.
      
      II.2.3) Place of performance:
      UKK2 Dorset and Somerset
      
      II.2.4) Description of procurement: Dorset HealthCare University NHS Foundation Trust is largest provider of community and mental health services in Dorset. We are currently looking to appoint a contractor(s) to conduct planned preventative maintenance on all the Trust Air Conditioning, Heat Pump, Ventilation & Refrigeration units located at various sites across Dorset. This is LOT 3
LOT 3- Medical Fridges and Freezers
The successful contractor will be expected to conduct a comprehensive planned preventative maintenance service including reactive works on an ad-hoc basis for all the Trusts assets in conjunction with the lots specified above. The contractor will also be required to provide the necessary infrastructure to be able support the Trust with the planned routine visits and the reactive call outs in accordance with the specification.
Medical Fridges and Freezers- To provide planned preventative and reactive Maintenance to the Trusts assets.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Technical / Weighting: 60
                        
            Cost criterion - Name: Financial / Weighting: 40
                              
      II.2.6) Estimated value:
      Value excluding VAT: 6,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36       
      This contract is subject to renewal: Yes       
      Description of renewals: The contract can be extended by up to 24 months by mutual agreement
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 3
            / Maximum number: 6       
      Objective criteria for choosing the limited number of candidates: Not provided
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
II.2) Description Lot No. 4
      
      II.2.1) Title: Reverse Heat Pump Units (Clivet)       
      Lot No: 4       
      II.2.2) Additional CPV codes:
      50000000 - Repair and maintenance services.
      42511110 - Heat pumps.
      
      II.2.3) Place of performance:
      UKK2 Dorset and Somerset
      
      II.2.4) Description of procurement: Dorset HealthCare University NHS Foundation Trust is largest provider of community and mental health services in Dorset. We are currently looking to appoint a contractor(s) to conduct planned preventative maintenance on all the Trust Air Conditioning, Heat Pump, Ventilation & Refrigeration units located at various sites across Dorset. This is Lot 4.
- Reverse Heat Pump Units (Clivet)
The successful contractor will be expected to conduct a comprehensive planned preventative maintenance service including reactive works on an ad-hoc basis for all the Trusts assets in conjunction with the lots specified above. The contractor will also be required to provide the necessary infrastructure to be able support the Trust with the planned routine visits and the reactive call outs in accordance with the specification.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Technical / Weighting: 60
                        
            Cost criterion - Name: Financial / Weighting: 40
                              
      II.2.6) Estimated value:
      Value excluding VAT: 141,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36       
      This contract is subject to renewal: Yes       
      Description of renewals: The contract can be extended by up to 24 months by mutual agreement
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 3
            / Maximum number: 6       
      Objective criteria for choosing the limited number of candidates: Not provided
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
II.2) Description Lot No. 5
      
      II.2.1) Title: Free Standing Fridges       
      Lot No: 5       
      II.2.2) Additional CPV codes:
      50000000 - Repair and maintenance services.
      39711100 - Refrigerators and freezers.
      39711110 - Refrigerator-freezers.
      
      II.2.3) Place of performance:
      UKK2 Dorset and Somerset
      
      II.2.4) Description of procurement: Dorset HealthCare University NHS Foundation Trust is largest provider of community and mental health services in Dorset. We are currently looking to appoint a contractor(s) to conduct planned preventative maintenance on all the Trust Air Conditioning, Heat Pump, Ventilation & Refrigeration units located at various sites across Dorset. This is LOT 5.
- Free Standing Fridges
**Please note that this Lot is listed as an option within the specification as we are interested to receive financial submissions and therefore the award for this LOT will be based on the total financial envelope and the Trust retain the ability not to award this lot to any supplier.
Dependant on an award for this Lot, the successful contractor will be expected to conduct a comprehensive planned preventative maintenance service including reactive works on an ad-hoc basis for all the Trusts assets in conjunction with the lots specified above. The contractor will also be required to provide the necessary infrastructure to be able support the Trust with the planned routine visits and the reactive call outs in accordance with the specification.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Technical / Weighting: 60
                        
            Cost criterion - Name: Financial / Weighting: 40
                              
      II.2.6) Estimated value:
      Value excluding VAT: 1       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36       
      This contract is subject to renewal: Yes       
      Description of renewals: The contract can be extended by up to 24 months by mutual agreement
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 3
            / Maximum number: 6       
      Objective criteria for choosing the limited number of candidates: Not provided
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO        
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 25/06/2021 Time: 14:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 09/07/2021       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 4
      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Poole:-Repair-and-maintenance-services./77Z95WC367

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/77Z95WC367
   VI.4) Procedures for review
   VI.4.1) Review body:
             Dorset Health Care University NHS Foundation Trust
       Sentinel House, 4-6 Nuffield Road, Poole, BH17 0RB, United Kingdom
       Tel. +44 1202277277, Email: Craig.miles1@nhs.net
       Internet address: https://www.dorsethealthcare.nhs.uk/
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    The Trust will incorporate a mandatory Ten (10) day standstill period before any contract is awarded.    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 26/05/2021

Annex A