Office for Students: Portfolio, Project, Risk and Resource Management System(s)

UK-Bristol: Software package and information systems.
Section I: Contracting Authority
      I.1) Name and addresses
             Office for Students
             Westward House, Lime Kiln Close, Stoke Gifford, Bristol, BS34 8SR, United Kingdom
             Tel. +44 1179317149, Email: procurement@officeforstudents.org.uk
             Main Address: https://www.officeforstudents.org.uk
             NUTS Code: UKK1
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/respond/6JYCFCP272
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/respond/6JYCFCP272 to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            General public services

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Portfolio, Project, Risk and Resource Management System(s)       
      Reference Number: PRN1807
      II.1.2) Main CPV Code:
      48000000 - Software package and information systems.

      II.1.3) Type of contract: SUPPLIES
      II.1.4) Short description: To support the work that the Office for Students (OfS) undertakes, the OfS is looking to procure licences for, and to implement, software to assist the efficiency and effectiveness of our centralised business planning, reporting, and risk management processes, as well as the daily management of projects and programmes.

This tender is divided into 4 Lots. There are three distinct activity areas that require a system, but the OfS’ preference is for a single software solution that delivers all three requirements in a single enterprise system. Therefore, one of the lots represents the opportunity to bid for all three of the other lots combined in one system:

Lot 1 – Business Planning and Portfolio Reporting - Respond at https://www.delta-esourcing.com/respond/6JYCFCP272
Lot 2 – Project, Programme and Portfolio Management - Respond at https://www.delta-esourcing.com/respond/KD38S5SU36
Lot 3 – Corporate Risk Management - Respond at https://www.delta-esourcing.com/respond/78A989K6J2
Lot 4 – Single system that meets requirements of all three other Lots - Respond at https://www.delta-esourcing.com/respond/3CZTMNASW9       
      II.1.5) Estimated total value:
      Value excluding VAT: 600,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: Not provided
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Lot 1, 2 and 3 may be combined in any combination

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Business Planning and Portfolio Reporting       
      Lot No: 1       
      II.2.2) Additional CPV codes:
      48451000 - Enterprise resource planning software package.
      
      II.2.3) Place of performance:
      UKK1 Gloucestershire, Wiltshire and Bristol/Bath area
      
      II.2.4) Description of procurement: To support the work that the Office for Students (OfS) undertakes, the OfS is looking to procure licences for, and to implement, software to assist the efficiency and effectiveness of our centralised business planning, reporting, and risk management processes, as well as the daily management of projects and programmes.

This tender is divided into 4 Lots. There are three distinct activity areas that require a system, but the OfS’ preference is for a single software solution that delivers all three requirements in a single enterprise system. Therefore, one of the lots represents the opportunity to bid for all three of the other lots combined in one system:

Lot 1 – Business Planning and Portfolio Reporting - Respond at https://www.delta-esourcing.com/respond/6JYCFCP272
Lot 2 – Project, Programme and Portfolio Management - Respond at https://www.delta-esourcing.com/respond/KD38S5SU36
Lot 3 – Corporate Risk Management - Respond at https://www.delta-esourcing.com/respond/78A989K6J2
Lot 4 – Single system that meets requirements of all three other Lots - Respond at https://www.delta-esourcing.com/respond/3CZTMNASW9
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36       
      This contract is subject to renewal: Yes       
      Description of renewals: Possible extension of two periods of 12 months each, for a maximum of a further 2 years
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/6JYCFCP272       
II.2) Description Lot No. 2
      
      II.2.1) Title: Project, Programme and Portfolio Management       
      Lot No: 2       
      II.2.2) Additional CPV codes:
      48331000 - Project management software package.
      
      II.2.3) Place of performance:
      UKK1 Gloucestershire, Wiltshire and Bristol/Bath area
      
      II.2.4) Description of procurement: To support the work that the Office for Students (OfS) undertakes, the OfS is looking to procure licences for, and to implement, software to assist the efficiency and effectiveness of our centralised business planning, reporting, and risk management processes, as well as the daily management of projects and programmes.

This tender is divided into 4 Lots. There are three distinct activity areas that require a system, but the OfS’ preference is for a single software solution that delivers all three requirements in a single enterprise system. Therefore, one of the lots represents the opportunity to bid for all three of the other lots combined in one system:

Lot 1 – Business Planning and Portfolio Reporting - Respond at https://www.delta-esourcing.com/respond/6JYCFCP272
Lot 2 – Project, Programme and Portfolio Management - Respond at https://www.delta-esourcing.com/respond/KD38S5SU36
Lot 3 – Corporate Risk Management - Respond at https://www.delta-esourcing.com/respond/78A989K6J2
Lot 4 – Single system that meets requirements of all three other Lots - Respond at https://www.delta-esourcing.com/respond/3CZTMNASW9
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36       
      This contract is subject to renewal: Yes       
      Description of renewals: Possible extension of two periods of 12 months each, for a maximum of a further 2 years
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
II.2) Description Lot No. 3
      
      II.2.1) Title: Corporate Risk Management       
      Lot No: 3       
      II.2.2) Additional CPV codes:
      48400000 - Business transaction and personal business software package.
      
      II.2.3) Place of performance:
      UKK1 Gloucestershire, Wiltshire and Bristol/Bath area
      
      II.2.4) Description of procurement: To support the work that the Office for Students (OfS) undertakes, the OfS is looking to procure licences for, and to implement, software to assist the efficiency and effectiveness of our centralised business planning, reporting, and risk management processes, as well as the daily management of projects and programmes.

This tender is divided into 4 Lots. There are three distinct activity areas that require a system, but the OfS’ preference is for a single software solution that delivers all three requirements in a single enterprise system. Therefore, one of the lots represents the opportunity to bid for all three of the other lots combined in one system:

Lot 1 – Business Planning and Portfolio Reporting - Respond at https://www.delta-esourcing.com/respond/6JYCFCP272
Lot 2 – Project, Programme and Portfolio Management - Respond at https://www.delta-esourcing.com/respond/KD38S5SU36
Lot 3 – Corporate Risk Management - Respond at https://www.delta-esourcing.com/respond/78A989K6J2
Lot 4 – Single system that meets requirements of all three other Lots - Respond at https://www.delta-esourcing.com/respond/3CZTMNASW9
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36       
      This contract is subject to renewal: Yes       
      Description of renewals: Possible extension of two periods of 12 months each, for a maximum of a further 2 years
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
II.2) Description Lot No. 4
      
      II.2.1) Title: Single system that meets requirements of all three other Lots       
      Lot No: 4       
      II.2.2) Additional CPV codes:
      48451000 - Enterprise resource planning software package.
      
      II.2.3) Place of performance:
      UKK1 Gloucestershire, Wiltshire and Bristol/Bath area
      
      II.2.4) Description of procurement: To support the work that the Office for Students (OfS) undertakes, the OfS is looking to procure licences for, and to implement, software to assist the efficiency and effectiveness of our centralised business planning, reporting, and risk management processes, as well as the daily management of projects and programmes.

This tender is divided into 4 Lots. There are three distinct activity areas that require a system, but the OfS’ preference is for a single software solution that delivers all three requirements in a single enterprise system. Therefore, one of the lots represents the opportunity to bid for all three of the other lots combined in one system:

Lot 1 – Business Planning and Portfolio Reporting - Respond at https://www.delta-esourcing.com/respond/6JYCFCP272
Lot 2 – Project, Programme and Portfolio Management - Respond at https://www.delta-esourcing.com/respond/KD38S5SU36
Lot 3 – Corporate Risk Management - Respond at https://www.delta-esourcing.com/respond/78A989K6J2
Lot 4 – Single system that meets requirements of all three other Lots - Respond at https://www.delta-esourcing.com/respond/3CZTMNASW9
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36       
      This contract is subject to renewal: Yes       
      Description of renewals: Possible extension of two periods of 12 months each, for a maximum of a further 2 years
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
         
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 11/11/2024 Time: 10:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 3
      
      IV.2.7) Conditions for opening of tenders:
         Date: 11/11/2024
         Time: 10:00
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Bristol:-Software-package-and-information-systems./6JYCFCP272

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/6JYCFCP272
   VI.4) Procedures for review
   VI.4.1) Review body:
             Office for Students
       Westward House, Lime Kiln Close, Bristol, BS34 8SR, United Kingdom
       Tel. +44 1179317149
   VI.4.2) Body responsible for mediation procedures:
             Office for Students
          Westward House, Lime Kiln Close, Bristol, BS34 8SR, United Kingdom
          Tel. +44 1179317149
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          Office for Students
       Westward House, Lime Kiln Close, Bristol, BS34 8SR, United Kingdom
       Tel. +44 1179317149
   VI.5) Date Of Dispatch Of This Notice: 10/10/2024

Annex A