Northern Trains Limited (NTL): Glass Installation Support

UK-York: Railway and tramway locomotives and rolling stock and associated parts.

Preliminary Questions
   This notice is published by:
   Directive 2014/25/EU

Section I: Contracting authority/entity

I.1) Name and addresses
       Northern Trains Limited
       George Stephenson House, Toft Green, York, YO1 6JT, United Kingdom
       Tel. +44 7977564740, Email: sarah.nixon@northernrailway.co.uk
       Contact: Sarah Nixon
       Main Address: www.northernrailway.co.uk
       NUTS Code: UKE21


I.6) Main Activity (in the case of a notice published by a contracting entity)
      Railway services

Section II: Object

II.1) Scope of the procurement
   
   II.1.1) Title: Glass Installation Support.
      Reference number: Not Provided
      
   II.1.2) Main CPV code:
      34600000 - Railway and tramway locomotives and rolling stock and associated parts.
   
   II.1.3) Type of contract: SUPPLIES
   
   II.1.4) Short Description: To provide a glass replacement fitment service to the Purchaser’s Class 170/195/331 units. To be achieved by providing suitably qualified services teams, compliant glass parts, materials and the necessary tools and equipment as specified by the train manufacturer to safely carry out the services. This is not a new contract opportunity, but rather a VEAT notice to inform the market that the contracting authority is seeking to extend its existing contract for the provision of a Glass Replacement Fitment Service with PSV which is due to expire on 13th of March 2025. The extension will be for a period of three years, terminating on the 13th of March 2028. The Contracting Authority are looking to use exemption under reg 50, C (ii) “technical grounds” as a waiver to undertaking a competitive tender process. The proposed extension of the contract is based otherwise on substantively the existing terms and conditions and does not render the contract materially different in character.
   
   II.1.6) Information about lots
      This contract is divided into lots: No

   II.1.7) Total value of the procurement (excluding VAT)
      Value: 700,000      
      Currency: GBP


II.2) Description

   II.2.2) Additional CPV codes:
      Not provided

   II.2.3) Place of performance:
      UKC NORTH EAST (ENGLAND)
      UKD NORTH WEST (ENGLAND)
   
   
   II.2.4) Description of the procurement:
    To provide a glass replacement fitment service to the Purchaser’s Class 170/195/331 units. To be achieved by providing suitably qualified services teams, compliant glass parts, materials and the necessary tools and equipment as specified by the train manufacturer to safely carry out the services.    
   
   II.2.5) Award criteria
   (Directive 2014/24/EU / Directive 2014/25/EU)
               
    Not provided       
      
      
   II.2.11) Information about options:
      Options:    No       
   
   II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds:    No

   II.2.14) Additional information:
    Not provided    
      
Section IV: Procedure

IV.1) Description
   
   IV.1.1) Type of procedure: Negotiated procedure without prior call for competition (in accordance with Article 50 of Directive 2014/25/EU)          
   
   IV.1.3) Information about framework agreement
         The procurement involves the establishment of a framework agreement: No    
   
   IV.1.8) Information about the Government Procurement Agreement (GPA)
         The procurement is covered by the Government Procurement Agreement:Yes
         
IV.2)Administrative Information

   IV.2.1) Previous publication concerning this procedure:
      Notice number in OJ S: Not provided       
   
Section V: Award Of Contract/Concession
      
Award of Contract/Concession No: 1
Contract No: Not Provided    Lot Number: Not Provided    Title: Not Provided

V.2) Award of contract/concession
      
      V.2.1) Date of contract award decision: 27/01/2025.
      
      V.2.2) Information about tenders
      The contract has been awarded to a group of economic operators: No .

      V.2.3) Name and address of the contractor/concessionaire, No. 1:
          PSV GLASS & GLAZING LIMITED, 08902820
       16 HILLBOTTOM ROAD, HIGH WYCOMBE, United Kingdom
       NUTS Code: UKJ1
   The contractor/concessionaire will be an SME: No    
   
         
      V.2.4) Information on value of the contract/lot/concession:
         Initial estimated total value of the contract: 700,000          
         Total value of the contract/lot/concession 700,000         
         Currency: GBP

      V.2.5) Information about subcontracting:
         The contract is likely to be subcontracted: No          


Section VI: Complementary Information

   VI.3) Additional Information:
      To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=920757217
GO-2025128-PRO-29242878 TKR-2025128-PRO-29242877   
   VI.4) Procedures for review
   
      VI.4.1) Review Body
          Northern Trains Limited
       George Stephenson House, Toft Green, York, YO1 6JT, United Kingdom
   
      V1.4.2) Body responsible for mediation procedures:
         Not Provided .

      VI.4.3) Review procedure
      Not Provided    
      
      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided
   
   VI.5) Date of dispatch of this notice: 28/01/2025


Annex D2 - Utilities
Justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union
Directive 2014/25/EU

1. Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article 50 of Directive 2014/25/EU

   No tenders or no suitable tenders/requests to participate in response to: No

   The contract involved is purely for the purpose of research, experiment, study or development under the conditions stated in the directive: No

   The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons
   
   Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the directive: No
   
   Additional deliveries by the original supplier ordered under the strict conditions stated in the directive: No

   

   

   Procurement of supplies quoted and purchased on a commodity market: No

   Purchase of supplies or services on particularly advantageous terms: Not Provided

   Bargain purchase taking advantage of a particularly advantageous opportunity available for a very short time at a price considerably lower than market prices No


3. Explanation

   Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union is
   lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive: (500 words maximum)
   PSV Glass & Glazing Limited is uniquely positioned to supply, store, and install glass across a range of NTL's fleets operated across multiple depots and outstations across the north of England. They offer a comprehensive 24/7/ 365 call-out service throughout the year, ensuring response within 24 hours as to provide minimal downtime of units out of service following damage and/or vandalism to our fleets. Key Qualifications and Accreditations: Rail Safety Accreditations: PSV holds all necessary rail safety certifications for depot and track work, including RISQS accreditation for rolling stock glass installation in the UK rail industry. PTS Certification: PSV staff possess Personal Track Safety (PTS) cards, ensuring compliance with GM/RT 2450 standards for the qualification of suppliers of safety-critical engineering products and services can be installed across the network. FORS Accreditation: PSV is FORS accredited, demonstrating their commitment to safety, efficiency, and environmental protection in their operations. RAMs Requirements: PSV meets all necessary Risk Assessment and Method Statements (RAMs) requirements to work across all Northern Train Limited (NTL) depots and outstations. Technical Capabilities: PSV’s ERP system provides access schematic diagrams of Northern’s fleet, facilitating accurate glass identification and efficient electronic booking and tracking of all jobs. Given these qualifications and capabilities, Northern is invoking the exemption under Regulation 50, C(ii) of the Utilities Contracts Regulations 2016, citing "technical grounds" as the basis for waiving the competitive tender process.