Vixus Property Advisory: Excalibur Academies Trust Cleaning Tender

UK-Bristol: School cleaning services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       EXCALIBUR ACADEMIES TRUST, United Kingdom
       Blackmoors Ln, Bower Ashton, Bristol, BS3 2JL, United Kingdom
       Tel. +44 7709421667, Email: mark.weston@vixus.co.uk
       Contact: Mark Weston
       Main Address: https://www.excalibur.org.uk/
       NUTS Code: UK

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Excalibur Academies Trust Cleaning Tender            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         90919300 - School cleaning services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The Excalibur Academies Trust is looking for a cleaning provider to service six schools in and around Bristol and the South West of England.
This includes two secondary schools and four primary schools.
TUPE will apply.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 1,824,874.96
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
            90919300 - School cleaning services.


      II.2.3) Place of performance
      Nuts code:
      UK - UNITED KINGDOM
   
      Main site or place of performance:
      UNITED KINGDOM
             

      II.2.4) Description of the procurement: This tender is for the provision of cleaning services in six schools - five in Bristol and a sixth in Marlborough.
Appointment of a service provider that understands EAT’s vision and values and always works to accommodate these.
The winning service provider will be able to offer the following:
• Appropriately dressed operatives (to reflect the duties that they are performing)
• Strong absence cover procedures
• Appointment of a service provider that understands EAT’s vision and values and always works to accommodate these.
• A supplier that is flexible and adaptable to the changing requirements of the Academy Trust
• A service provider with a strong focus on innovation
• A strong senior management structure and support structure for the onsite teams
• A competitive employment package for the onsite staff team
• Developing the retained staff
• A priority in communication and reporting
• A best value solution (cost and quality)

      II.2.5) Award criteria:
      Quality criterion - Name: ITT Quality Return / Weighting: 30
      Quality criterion - Name: ITT Presentation / Weighting: 20
                  
      Cost criterion - Name: ITT Pricing / Weighting: 50
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2024/S 000-003467
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 03/07/2024

      V.2.2) Information about tenders
         Number of tenders received: 5
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Purgo Supply Services Limited, 08665358
             193 Castelnau, London, United Kingdom
             NUTS Code: UK
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 1,824,874.96
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=885455008

   VI.4) Procedures for review

      VI.4.1) Review body
          The Excalibur Academies Trust
          Granham Hill, Marlborough, SN8 4AX, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 28/08/2024