Braintree District Council : Supply & Maintenance of an In-Cab Technology Solution

UK-Braintree: Software package and information systems.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Braintree District Council
      Causeway House, Bocking End, Braintree, CM7 9HB, United Kingdom
      Tel. +44 1376551414, Fax. +44 1376557792, Email: procurement@braintree.gov.uk, URL: www.braintree.gov.uk, URL: http://braintree.g2b.info/
      Contact: Essex Procurement Hub, Attn: Will Baxter
      Electronic Access URL: Not Applicable
      Electronic Submission URL: not Applicable

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      General Public Services

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SUPPLIES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Supply & Maintenance of an In-Cab Technology Solution
      II.1.2)Type of contract and location of works, place of delivery or of performance: SUPPLIES
         Purchase

         Region Codes: UKH3 - Essex         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Software package and information systems. Command, Control, Communication and Computer systems. Geographic information systems (GIS or equivalent). System management software package. System maintenance services. Office and computing machinery, equipment and supplies except furniture and software packages. Industry specific software package. Braintree District Council is currently looking to purchase an “In-cab” technology solution for its waste and recycling vehicles, which includes:
•   Integrated commercial and domestic residual collections
•   Integrated commercial and domestic recycling collections
•   Domestic food waste collections
•   Domestic green waste collections
Braintree District Council is seeking an “In-cab” technology solution that will provide an effective means of communication between back office, customer service function and front line vehicles to initially deliver maximum efficiencies within it waste services. The software should be easy to use and the hardware units for the vehicles should be hard wearing and securely fitted inside the vehicles with ease of access to all crew members. The system must allow free flowing information between all collection crews, back office staff and customer services.
The software and hardware units will also require an on-going maintenance programme, with a maintenance contract to provide technical support and linked warranty and replacement specifications that are clear and transparent.
The equipment must be entirely suitable for the purpose and requirements set out in the specification. It is envisaged that the system will be utilized across other departments in the future such as, but not limited to, street cleansing, horticultural services, environmental services and pest control. The solution will need to be adaptable, with the ability to meet future technological and software advancements.
         
      II.1.6)Common Procurement Vocabulary:
         48000000 - Software package and information systems.
         
         35710000 - Command, Control, Communication and Computer systems.
         
         38221000 - Geographic information systems (GIS or equivalent).
         
         48781000 - System management software package.
         
         50324100 - System maintenance services.
         
         30000000 - Office and computing machinery, equipment and supplies except furniture and software packages.
         
         48100000 - Industry specific software package.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Supply, Installation and maintenance of the solution's software and hardware, for the life of the equipment.         
         Estimated value excluding VAT: 370,000
         Currency: GBP
                        
      
      II.2.2)Options: Not Provided         
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 120 (from the award of the contract)

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Not Provided
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Not Provided
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Not Provided
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions:Yes       
      If Yes, description of particular conditions:
      Within PQQ and Tender Documentation      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
         The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
         
         A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
         
         Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         Not Provided
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         Not Provided      
      III.2.4)Information about reserved contracts: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
                        Envisaged minimum number: 3 and maximum number: 7         
         Objective Criteria for choosing the limited number of candidates:
         As per criteria listed within the Pre Qualification Questionnaire   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: PROC14-0101      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:


         Not Provided      
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 13/03/2014
         Time: 15:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: Not Provided      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up: Not Provided         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: To express an interest in this contract please send an email containing your company name, contact pointand email address to procurement@braintree.gov.uk referencing PROC14-0101.

Pre Qualification Questionnaires will be sent to all who express an interest AFTER the deadline of 15:00 hours on the 13.3.2014.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=88016579
GO-201424-PRO-5437093 TKR-201424-PRO-5437092
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Not Provided

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 04/02/2014

ANNEX A