Chelmsford City Council: Chelmsford City Council Tyre Supply Service – 2024

UK-Chelmsford: Tyres for heavy/light duty vehicles.
Section I: Contracting Authority
      I.1) Name and addresses
             Chelmsford City Council
             Civic Centre, Duke Street, Chelmsford, CM1 1JE, United Kingdom
             Tel. +44 1245606776, Email: ben.glasson@chelmsford.gov.uk
             Contact: Ben Glasson
             Main Address: https://www.chelmsford.gov.uk/
             NUTS Code: UKH3
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/respond/A77433XCH8
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/respond/A77433XCH8 to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Regional or local authority
      I.5) Main activity
            General public services

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Chelmsford City Council Tyre Supply Service – 2024       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      34350000 - Tyres for heavy/light duty vehicles.

      II.1.3) Type of contract: SUPPLIES
      II.1.4) Short description: Chelmsford City Council are looking for a supplier that will provide tyres for our fleet vehicles. The successful supplier will meet all requirements outlined in the ITT document.       
      II.1.5) Estimated total value:
      Value excluding VAT: 600,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKH3 Essex
      
      II.2.4) Description of procurement: This tender covers two categories of vehicle that will need Tyres provided. The Services for vehicles 7.5 tonnes GVW and vehicles below 7.5 tonnes GVW.
The successful Contractor will be expected to supply, fit, and maintain the tyres on the Council’s Vehicle Fleets. It will be the Contractor’s responsibility, along with any appointed sub-contractor(s), to ensure that all vehicles have appropriate, roadworthy, and legally compliant tyres fitted at all times. For vehicles 7.5 Tonnes GVW and over new tyres must be fitted to steering axles.

As well as the routine inspection and maintenance described below, the Contractor will be responsible for any urgent remedial work required, including emergency call-outs to roadside and or depot. It is required that the Services be available to the Council 24 hours a day, 7 days a week, although in reality the bulk of the Services will be executed during normal working hours.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Company Structure / Weighting: 10
            Quality criterion - Name: Provision of Information / Weighting: 5
            Quality criterion - Name: Track Record - Experience / Weighting: 10
            Quality criterion - Name: Environmental impact / Weighting: 5
            Quality criterion - Name: Quality and Capacity of Service Provision / Weighting: 5
            Quality criterion - Name: Added Value / Weighting: 5
                        
            Cost criterion - Name: Lowest Total Tyre replacement / Weighting: 30
            Cost criterion - Name: Highest value per mm of Tread depth / Weighting: 30
                              
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36       
      This contract is subject to renewal: Yes       
      Description of renewals: + 1 year + 1 year.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
         
      III.2.2) Contract performance conditions       
      See Tender pack.          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 02/08/2024 Time: 12:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      IV.2.7) Conditions for opening of tenders:
         Date: 05/08/2024
         Time: 00:00
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=872464488
   VI.4) Procedures for review
   VI.4.1) Review body:
             Chelmsford City Council
       Civic Centre, Duke Street, Chelmsford, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 02/07/2024

Annex A