Braintree District Council : HR/Payroll System

UK-Braintree: Time accounting or human resources software package.


Preliminary Questions
   This notice is for prior information only: Yes
   This notice aims at reducing time-limits for receipt of tenders: No
   This notice is a call for competition: No
         
Section I: Contracting Authority

I.1) Name and addresses:
       Braintree District Council
       Causeway House, Bocking End, Braintree, CM7 9HB, United Kingdom
       Tel. +44 7874887128, Email: katrine.sallows@braintree.gov.uk
       Contact: Katrine Sallows
       Main Address: https://www.braintree.gov.uk
       NUTS Code: UKH3
      Specifications and additional documents: As Above
I.2) Joint procurement:
   The contract involves joint procurement: Yes.
   In the case of joint procurement involving different countries, state applicable national procurement law:
      Colchester City Council and Epping Forest District Council
   The contract is awarded by a central purchasing body: No .

I.3) Communication          
   Further information can be obtained from: the above mentioned address

I.4) Type of the contracting authority    
   Regional or local authority
I.5) Main activity:    
   General public services

Section II: Object
      
II.1) Scope of the procurement - 1
   II.1.1) Title: HR/Payroll System    
          Reference number: EPP0101
   II.1.2) Common Procurement Vocabulary:       
      48450000 - Time accounting or human resources software package.
   II.1.3) Type of contract: SUPPLIES
   II.1.4) Short description:    
      Braintree District Council via the Essex Procurement Partnership (EPP) is seeking expressions of interest from the market for the provision of a hosted, integrated HR and Payroll IT system for its shared payroll service in collaboration with Brentwood Borough, Colchester City, Castle Point Borough, Epping Forest District and Rochford District Councils’. Three of the councils access the current system as permitted agents.          
   II.1.5) Estimated total value:       
      Value excluding VAT (give figures only) : 1,800,000 - GBP
   II.1.6) Information about lots:
      This contract is divided into lots: No          
      Maximum number of lots that may be awarded to one tenderer: Not Provided       
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not Provided

II.2) Lot Description          
   II.2.2) Additional CPV code(s):       
      48000000 - Software package and information systems.       
   II.2.3) Place of performance:       
      Region Codes:               
         UKH3 - Essex    
   II.2.4) Description of the procurement:       
      EPP would like to hear from suppliers in the market that have a system that is tried and tested within the public sector and that has the following minimum functionality; HR, recruitment, L&D, payroll, absence reporting/management, employee & manager self-service. Further detail in relation to our requirements can be found in the document repository in the Delta e-tendering portal along with a link to a questionnaire. Interested suppliers are asked to express an interest by completing the questionnaire no later than 30 August 2024.    
   II.2.14) Additional information          
      Queries arising from completed questionnaires will be followed up on a case-by-case basis via email, virtual meeting(s) or demos as appropriate. As the specification/procurement strategy is developed this may be shared at a later stage with those who expressed an interest, however it is anticipated that market engagement will end late October 2024 unless advised otherwise directly by us.    


II.3) Estimated Date of publication
         04/08/2025
      
      
Section IV: Procedure   

IV.1) Description       
   IV.1.8) Information about Government Procurement Agreement (GPA )
         The contract is covered by the Government Procurement Agreement (GPA) - YES

Section VI: Complementary Information    
VI.3) Additional Information:       
   To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=863531555
GO-2024730-PRO-27088515 TKR-2024730-PRO-27088514        

VI.5) Date Of Dispatch Of This Notice: 30/07/2024

   
ANNEX A    
   
   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:          
      
      1: Contracting Authority
       Colchester City Council
       Rowan House, 33 Sheepen Road, Colchester, CO3 3WG, United Kingdom
       Email: katrine.sallows@braintree.gov.uk
       Main Address: https://www.colchester.gov.uk/
       NUTS Code: UKH3          
      
      2: Contracting Authority
       Epping Forest District Council
       Civic Offices, 323 High Street, Epping, CM16 4BZ, United Kingdom
       Email: katrine.sallows@braintree.gov.uk
       Main Address: https://www.eppingforestdc.gov.uk/
       NUTS Code: UKH3