Epping Forest District Council: Contract Hire of Specialist Vehicles

UK-Epping: Specialist vehicles.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Epping Forest District Council
       Civic Offices, High Street, Epping, CM16 4BZ, United Kingdom
       Tel. +44 01992564000, Email: procurement@eppingforestdc.gov.uk
       Contact: Shane McNamara
       Main Address: www.eppingforestdc.gov.uk
       NUTS Code: UKH35

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Regional or local authority

   I.5) Main activity:
      General public services

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Contract Hire of Specialist Vehicles            
      Reference number: 3590

      II.1.2) Main CPV code:
         34114000 - Specialist vehicles.
            FC01-8 - For waste disposal


      II.1.3) Type of contract: SUPPLIES

      II.1.4) Short description: Epping Forest District Council (EFDC) is using the Halton Housing Framework 0372 Lot 2 (Contract Hire of Specialist Vehicles and Commercial Vehicles Exceeding 5,000 kg G.V.W) to procure a fleet of Contract Hire vehicles to provide their Waste, Recycling Collection and Street Cleansing Services and provide the associated maintenance and servicing for a maximum period of 8 years.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 16,800,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKH35 - West Essex
   
      Main site or place of performance:
      West Essex
             

      II.2.4) Description of the procurement: Epping Forest District Council (EFDC) is using the Halton Housing Framework 0372 Lot 2 (Contract Hire of Specialist Vehicles and Commercial Vehicles Exceeding 5,000 kg G.V.W) to procure a fleet of Contract Hire vehicles to provide their Waste, Recycling Collection and Street Cleansing Services and provide the associated maintenance and servicing for a maximum period of 8 years.

      II.2.5) Award criteria:
      Quality criterion - Name: Suitability of vehicles / Weighting: 12.5
      Quality criterion - Name: Vehicle Maintenance and Servicing Provision / Weighting: 12.5
      Quality criterion - Name: Vehicle Delivery / Weighting: 10
      Quality criterion - Name: Contract Management, Customer Service and Performance Management / Weighting: 10
      Quality criterion - Name: Sustainability & Social Value / Weighting: 5
                  
      Cost criterion - Name: Price / Weighting: 50
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2021/S 000-000811
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: 3590    
   Lot Number: Not Provided    
   Title: Contract Hire of Specialist Vehicles

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 29/02/2024

      V.2.2) Information about tenders
         Number of tenders received: 1
         Number of tenders received from SMEs: 0 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: 0          
         Number of tenders received from tenderers from non-EU Member States: 1          
         Number of tenders received by electronic means: 1

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Specialist Fleet Services, 0283547
             51 Homer Road, Solihul, B91 3QJ, United Kingdom
             Tel. +44 01604234601, Email: paul.connor@sfs.co.uk
             NUTS Code: UKH35
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 16,800,000          
         Total value of the contract/lot: 16,800,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: This is called off from Halton Housing Framework 0372 Lot 2. FTS award notice FTS/000811-2021relates to the framework award.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=850923806

   VI.4) Procedures for review

      VI.4.1) Review body
          Epping Forest District Council
          Civic Offices, 323 High Street, Epping, CM16 4BZ, United Kingdom
          Tel. +44 01992564000, Email: procurement@eppingforestdc.gov.uk

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 04/07/2024