Procurement Hub: Places for People - Provision of Vehicle Fleet Management Services

UK-Preston: Fleet management, repair and maintenance services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Places for People
       4 The Pavilions, Preston, PR2 2YB, United Kingdom
       Tel. +44 1772897200, Email: purchasing@placesforpeople.co.uk
       Main Address: https://www.placesforpeople.co.uk, Address of the buyer profile: www.placesforpeople.co.uk
       NUTS Code: UK

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Housing and community amenities

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Places for People - Provision of Vehicle Fleet Management Services            
      Reference number: VFMS/JW/NJ/2022/PfP02

      II.1.2) Main CPV code:
         50111000 - Fleet management, repair and maintenance services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: Places for People Group (PfP) require an accurate, reliable and effective fleet management and administration service for its existing UK fleet, including cars, light commercial vehicles (LCVs), electric vehicles, accident management, daily hire, grey fleet and services supplied under the contract

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 27,000,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UK - UNITED KINGDOM
   
      Main site or place of performance:
      UNITED KINGDOM
             

      II.2.4) Description of the procurement: Description of procurement: Places for People Group (PfP) require an accurate, reliable and effective fleet management and administration service for its existing UK fleet, including cars, light commercial vehicles (LCVs), electric vehicles, accident management, daily hire, grey fleet and services supplied under the contract. Overview of services to be supplied but not limited to: •The management and administration to ensure compliance with all legal, routine, administrative and good practice requirements of the entire PfP fleet. •In acceptable circumstances of owned or alternatively funded vehicles. •A robust and efficient out of hours provision required to return business critical vehicles to operational use within a limited timescale. •The supply and funding of contract hire vehicles, as required, with or without maintenance. •To recommend conversion and telematic providers as and when required. There may also be a requirement to assist in the selection of appointing conversion and telematics provider(s). •A customer structure recorded against the fleet which includes (but not limited to) drivers, operational contacts, line managers/business managers, finance contacts, codes, human resources contacts and divisional contacts etc. •Transfer of existing leases, handover arrangements as required. •Liaison with existing contract hire company, for example, key for key swap (vehicle transitions). •The setting up and maintenance of PfP’s fleet records and the payment and re-billing of vehicle charges for the existing fleet. •The provision of a PfP Drivers Helpdesk to be available 24 hour out of hour’s service. •Management Information Reporting. •Bill on the 1st day of month with a company payroll report.

      II.2.5) Award criteria:
      Quality criterion - Name: Quality &Technical Merit Questions / Weighting: 70
                  
      Cost criterion - Name: Price / Weighting: 30
            

      II.2.11) Information about options
         Options: Yes
         Description of these options:The Contracting Authority has an option to extend the duration of the agreement by two further periods of 24 months in accordance with the terms set out in the agreement.

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/7UQ89E77JQ


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Not Provided
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: The Provision of Vehicle Fleet Management Services

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 12/01/2023

      V.2.2) Information about tenders
         Number of tenders received: 3
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             ALD Automotive Limited, 00987418
             Oakwood Drive, Emersons Green, Bristol, United Kingdom
             NUTS Code: UK
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 27,000,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=750466150

   VI.4) Procedures for review

      VI.4.1) Review body
          High Court of England and Wales
          Royal Court of Justice, The Strand, London, WC2A 2LL, United Kingdom
          Tel. +44 2079476000

      VI.4.2) Body responsible for mediation procedures
          High Court of England and Wales
          Royal Court of Justice, The Strand, London, WC2A 2LL, United Kingdom
          Tel. +44 2079476000

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
          Cabinet Office
          70 Whitehall, London, SW1A 2AS, United Kingdom

   VI.5) Date of dispatch of this notice: 13/01/2023