Notting Hill Genesis: Heat Networks Operation & Maintenance and Metering & billing Tender

UK-London: District-heating mains construction work.
Section I: Contracting Authority
      I.1) Name and addresses
             Notting Hill Genesis
             Bruce Kenrick House, 2 Killick Street, London, N19FL, United Kingdom
             Tel. +44 2038150000, Email: nicole.ward@nhg.org.uk
             Contact: Nicole Ward
             Main Address: https://www.nhg.org.uk
             NUTS Code: UK
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-London:-District-heating-mains-construction-work./XRF6VHXNPC
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Housing and community amenities

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Heat Networks Operation & Maintenance and Metering & billing Tender       
      Reference Number: PROC1545
      II.1.2) Main CPV Code:
      45232140 - District-heating mains construction work.

      II.1.3) Type of contract: WORKS
      II.1.4) Short description: Notting Hill Genesis (NHG) is looking to put in place four contracts for Heat Network Operation, Maintenance, Metering and Billing works. NHG are creating four lots across two work streams.

The first lot will be for the Operation, Maintenance and Metering of our Heat Networks. Lot 1 will be divided into lot 1a and lot 1b in order to spread the work load of NHG heat networks across two suppliers. Suppliers are able to bid for both lots, but will only be able to win one of the lots. This is the same for the second lot Billing Systems. Lot 2 is divided into lot 2a and 2b for the different types of billing systems.

Please note the estimated value has increased from the PIN notice due to some additional works being added to the specification. Full details of the works can be found in the tender documents.

Further information on how the contracts will be awarded and the evaluation criteria can be found in the tender documents       
      II.1.5) Estimated total value:
      Value excluding VAT: 36,000,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: 2
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Two - one from either lot 1a or lot 1b and one from either lot 2a or lot 2b. Further information on the awarding of the contracts can be found in the tender documents.

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Lot 1 a - Operation, Maintenance and Metering Region 1       
      Lot No: 1a       
      II.2.2) Additional CPV codes:
      09323000 - District heating.
      42515000 - District heating boiler.
      09321000 - Hot water.
      45232141 - Heating works.
      39715200 - Heating equipment.
      39715210 - Central-heating equipment.
      45251000 - Construction works for power plants and heating plants.
      45251250 - District-heating plant construction work.
      38550000 - Meters.
      38554000 - Electricity meters.
      50411300 - Repair and maintenance services of electricity meters.
      45232140 - District-heating mains construction work.
      
      II.2.3) Place of performance:
      UKI LONDON
      
      II.2.4) Description of procurement: The scope of works, includes but is not limited to, the operation, maintenance and metering of NHG's Heat Networks in region 1, plus any additional heat networks which becoming operational during the contract life. Further information can be found in the specification and tender documents.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Quality - full criteria breakdown can be found in the tender documents / Weighting: 70
                        
            Cost criterion - Name: Cost - - full criteria breakdown can be found in the tender documents / Weighting: 30
                              
      II.2.6) Estimated value:
      Value excluding VAT: 13,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 120       
      This contract is subject to renewal: Yes       
      Description of renewals: The initial contracts will be for 5 years with the possibility to extend for a further 5 years. Please not the estimated value of £13M is for the full 10 year contract.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Full breakdown of the quality/price criteria can be found in the tender documents       
II.2) Description Lot No. 2
      
      II.2.1) Title: Lot 1b - Operation Maintenance and Metering Region 2       
      Lot No: 1b       
      II.2.2) Additional CPV codes:
      09323000 - District heating.
      42515000 - District heating boiler.
      09300000 - Electricity, heating, solar and nuclear energy.
      39715000 - Water heaters and heating for buildings; plumbing equipment.
      39715200 - Heating equipment.
      39715210 - Central-heating equipment.
      45232140 - District-heating mains construction work.
      45232141 - Heating works.
      45259300 - Heating-plant repair and maintenance work.
      50720000 - Repair and maintenance services of central heating.
      38550000 - Meters.
      50411300 - Repair and maintenance services of electricity meters.
      38554000 - Electricity meters.
      
      II.2.3) Place of performance:
      UKI LONDON
      
      II.2.4) Description of procurement: The scope of works, includes but is not limited to, the operation, maintenance and metering of NHG's Heat Networks in region 2, plus any additional heat networks which becoming operational during the contract life.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Quality Criteria / Weighting: 70
                        
            Cost criterion - Name: Cost criteria / Weighting: 30
                              
      II.2.6) Estimated value:
      Value excluding VAT: 13,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 120       
      This contract is subject to renewal: Yes       
      Description of renewals: The initial contracts will be for 5 years with the possibility to extend for a further 5 years. Please note the estimated value of £13M is for the full 10 year contract.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Full breakdown of the quality/price criteria can be found in the tender documents       
II.2) Description Lot No. 3
      
      II.2.1) Title: Lo 2a - Billing - Region 1       
      Lot No: Lot 2a       
      II.2.2) Additional CPV codes:
      48444100 - Billing system.
      
      II.2.3) Place of performance:
      UKI LONDON
      
      II.2.4) Description of procurement: The scope of services, includes but is not limited to, the billing of NHG's Heat Networks in region 1, plus any additional heat networks which becoming operational during the contract life.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Quality Criteria / Weighting: 70
                        
            Cost criterion - Name: Cost Criteria / Weighting: 30
                              
      II.2.6) Estimated value:
      Value excluding VAT: 5,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 120       
      This contract is subject to renewal: Yes       
      Description of renewals: The initial contracts will be for 5 years with the possibility to extend for a further 5 years. Please note the estimated value of £5M is for the full 10 year contract.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Full breakdown of the quality/price criteria can be found in the tender documents       
II.2) Description Lot No. 4
      
      II.2.1) Title: Lot 2b - Billing - Region 2       
      Lot No: 2b       
      II.2.2) Additional CPV codes:
      48444100 - Billing system.
      
      II.2.3) Place of performance:
      UKI LONDON
      
      II.2.4) Description of procurement: The scope of services, includes but is not limited to, the billing of NHG's Heat Networks in region 1, plus any additional heat networks which becoming operational during the contract life.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Quality Criteria / Weighting: 70
                        
            Cost criterion - Name: Cost Criteria / Weighting: 30
                              
      II.2.6) Estimated value:
      Value excluding VAT: 5,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 120       
      This contract is subject to renewal: Yes       
      Description of renewals: The initial contracts will be for 5 years with the possibility to extend for a further 5 years. Please note the estimated value of £5M is for the full 10 year contract.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Full breakdown of the quality/price criteria can be found in the tender documents       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
         
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: 2022/S 000 - 025401       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 10/03/2023
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 12
      
      IV.2.7) Conditions for opening of tenders:
         Date: 13/03/2023
         Time: 12:00
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used No       
   VI.3) Additional Information: NHG have 36 Heat Networks across London, Essex and Suffolk, with the majority of the stock being within the Greater London area. NHG ‘s current proposed strategy is to award several contracts to suppliers across the four Lots.

The contract will be divided into 2 lots for the different works/services. Lot 1 is for the Operation, Maintenance and Metering of the Heat Networks and Lot 2 is for the Billing of the Heat Networks. These two lots will then be subdivided into lots 1a/1b and 2a/2b for the different regions where the Heat Networks are located. T

The contract duration for both lots will be up to 10 years (with an initial 5-year term, which can be extended by 1 period of 5 years).

ABOUT US: NHG is one of the largest HA's in the country, with more than 67,000 homes across London and the south-east. We provide homes across a range of tenures and are committed to delivering housing that is affordable for all. We build and maintain quality homes, creating diverse and thriving communities. This is our primary purpose and everything else we do supports that. For more information, visit www.nhg.org.uk.

PROCUREMENT PROCESS: We are using the one-stage, Open Procedure. The Invitation to Tender (ITT) will be issued on the 30th January, with around 5.5 weeks allowed for bidders to respond. The procurement timetable cannot be extended due to internal timeframes. Please note we reserve the right to change the timetable and procedure.

CONTRACT VALUE: The estimated value of £36M given in this Notice is based on NHG's current anticipated requirements and on the maximum potential length of any extensions.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=747460785
   VI.4) Procedures for review
   VI.4.1) Review body:
             Court of Appeal
       London, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 01/02/2023

Annex A