DRD Roads Service : DfI Roads - Supply of Spare and Replacement Parts from Econ Engineering Limited

UK-BELFAST: Parts and accessories for vehicles and their engines.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Department for Infrastructure
       Clarence Court, 10-18 Adelaide Street, BELFAST, BT2 8GB, United Kingdom
       Tel. +28 90540540, Email: pb2@infrastructure-ni.gov.uk
       Main Address: https://www.infrastructure-ni.gov.uk/
       NUTS Code: UKN

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: Yes

   I.4)Type of the contracting authority:
      Ministry or any other national or federal authority, including their regional or local subdivisions

   I.5) Main activity:
      General public services

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: DfI Roads - Supply of Spare and Replacement Parts from Econ Engineering Limited            
      Reference number: DAC-0117

      II.1.2) Main CPV code:
         34300000 - Parts and accessories for vehicles and their engines.


      II.1.3) Type of contract: SUPPLIES

      II.1.4) Short description: Supply of spare/replacement parts essential to perform planned, unplanned and emergency maintenance on DfI Road’s Econ Engineering Ltd winter service gritter fleet.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 160,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKN - NORTHERN IRELAND
   
      Main site or place of performance:
      NORTHERN IRELAND
             

      II.2.4) Description of the procurement: Supply of spare/replacement parts essential to perform planned, unplanned and emergency maintenance on DfI Road’s Econ Engineering Ltd winter service gritter fleet.

      II.2.5) Award criteria:
                  
      Price - Weighting: 100
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below (please complete Annex D1)


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Not Provided
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 03/03/2021

      V.2.2) Information about tenders
         Number of tenders received: 1
         Number of tenders received from SMEs: 1 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Econ Engineering Limited, 00644062
             Boroughbridge Road, Ripon, HG4 1UE, United Kingdom
             NUTS Code: UKN
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 160,000          
         Total value of the contract/lot: 160,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=577598621

   VI.4) Procedures for review

      VI.4.1) Review body
          High Court, Royal Courts of Justice
          Chichester Street, BELFAST, BT1 3JF, United Kingdom

      VI.4.2) Body responsible for mediation procedures
          High Court, Royal Courts of Justice
          Chichester Street, BELFAST, BT1 3JF, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
          High Court, Royal Courts of Justice
          Chichester Street, BELFAST, BT1 3JF, United Kingdom

   VI.5) Date of dispatch of this notice: 11/03/2021




ANNEX D

   1. Justification for the choice of the negotiated procedure without prior publication of a call for competition in accordance with Article 32 of Directive 2014/24/EU

      No tenders or no suitable tenders/requests to participate in response to: Not Provided

      The products involved are manufactured purely for the purpose of research, experiment, study or development under the conditions stated in the directive (for supplies only): No       
      
      The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons

      Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the directive: No

      Additional deliveries by the original supplier ordered under the strict conditions stated in the directive: No

      
      
      Procurement of supplies quoted and purchased on a commodity market: No

      Purchase of supplies or services on particularly advantageous terms: No


   3. Explanation
          Regulation 32 (5) (b) of the Public Contract Regulations 2015 enables the Department to negotiate a contract directly with one or more economic operators, where a change of supplier would oblige the contracting authority to acquire supplies having different technical characteristics, which would result in incompatibility or disproportionate technical difficulties in operation and maintenance.