Photographic Collections: Cleaning and Associated Services

UK-London: Cleaning services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       The Courtauld Institute of Art, 4464432
       Somerset House, Strand, London, WC2R 0RN, United Kingdom
       Tel. +44 7936914750, Email: Claire.Sadler@courtauld.ac.uk
       Contact: Claire Sadler
       Main Address: https://courtauld.ac.uk
       NUTS Code: UKI

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Cleaning and Associated Services            
      Reference number: 426639836

      II.1.2) Main CPV code:
         90910000 - Cleaning services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: Routine, periodic and reactive cleaning of The Courtauld Institute of Art's premises including its residential accommodation and summer residential bedroom servicing, and associated services - window cleaning, waste management, feminine hygiene, pest control, consumables supply, and portering services.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 1,220,282.99
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
            90910000 - Cleaning services.
            90922000 - Pest-control services.
            90911300 - Window-cleaning services.
            85142300 - Hygiene services.
            90500000 - Refuse and waste related services.
            98341120 - Portering services.
            33760000 - Toilet paper, handkerchiefs, hand towels and serviettes.
            33711900 - Soap.
            98341110 - Housekeeping services.


      II.2.3) Place of performance
      Nuts code:
      UKI - LONDON
   
      Main site or place of performance:
      LONDON
             

      II.2.4) Description of the procurement: The Cleaning and Associated Services Supplier procurement is for a 5-year contract commencing in August 2020 to provide full internal (and where indicated external) routine, periodic and reactive cleaning of The Courtauld's premises including its residential accommodation (until Summer 2021), window cleaning, waste management, feminine hygiene and related services, pest control, client consumables supply, portering services and summer residential bedroom servicing (until Summer 2021).
A full specification is located in Annex 2 to the ITT with general requirements in Part A including service objectives, mobilisation, contract management and KPIs, response times, and other general requirements, and service specific requirements in Part B.

To enable The Courtauld to complete its transformational project Courtauld Connects, the size and use of The Courtauld’s property portfolio has evolved and will continue to do so over the next 5-year period. The change is primarily driven by the requirement to temporarily vacate the North Block of Somerset House in Phases to complete an extensive refurbishment and remodelling of the premises. Phase 1 works have commenced and are due to complete late 2020, with the refurbished Gallery opening Spring 2021. This will be followed by the completion of Phase 2 works by Autumn 2022, enabling The Courtauld university activities to move back to Somerset House from the current temporary campus (Vernon Square), which is it anticipated will be vacated late 2022. In parallel Duchy House will be temporarily vacated in Summer 2021 for refurbishment with re-occupation from Summer 2022.

The table in ITT Annex 2 Specification sets out the estimated Service periods across the Premises for the Contract Term, but this is subject to change due to the above works. The Pricing Schedule splits the costs for each element of the Service into separate parts of the Premises, thus providing a methodology to calculate the pricing in any given scenario.

The Service is split into Core Services (based on a fixed price) and Additional Services (based on rates in the Pricing Schedule) which will be called off as required. The estimated Contract Value stated in the Contract Notice includes approximately £30k per annum of Additional Services, but this is an estimate only and actuals may vary. The Contract Value also excludes any annual pricing increases which are provided for within the Terms and Conditions of Contract at ITT Annex 1.

This statement and the pricing methodology are provided to meet the requirements of Regulation 72 of the Public Contract Regulations 2015 in respect of changes to the Services over the Contract Term.

      II.2.5) Award criteria:
      Quality criterion - Name: Quality / Weighting: 40
                  
      Cost criterion - Name: Price / Weighting: 60
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/R566A65R37
Please note that the draft ITT documents are provided for information only at SQ stage - potential suppliers should NOT return tender documents at the SQ stage. Shortlisted suppliers from the SQ stage will be invited to the next (ITT) stage.


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2020/S 22-48750
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: 426639836    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 29/10/2020

      V.2.2) Information about tenders
         Number of tenders received: 4
         Number of tenders received from SMEs: 1 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: 0          
         Number of tenders received from tenderers from non-EU Member States: 0          
         Number of tenders received by electronic means: 4

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             DOC Cleaning Limited, 04384324
             46-54 High Street, Ingatestone, Essex, CM4 9DW, United Kingdom
             Tel. +44 1279944332, Email: LT.Andrews@doccleaning.com
             NUTS Code: UKH3
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 1,650,000          
         Total value of the contract/lot: 1,220,282.99
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: Yes
                  Value or proportion likely to be subcontracted to third parties:
                  Value excluding VAT: 241,436.54 Currency: GBP                   
                  
         Short description of the part of the contract to be subcontracted:
          -Waste Management Service
-Consumables Supply
-Pest Control
-Feminine Hygiene Services
-Window Cleaning          
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=562208716

   VI.4) Procedures for review

      VI.4.1) Review body
          The Courtauld
          Somerset House, Strand, London, WC2R 0RN, United Kingdom
          Tel. +44 20739477777

      VI.4.2) Body responsible for mediation procedures
          The Courtauld
          Somerset House, Strand, London, WC2R 0RN, United Kingdom
          Tel. +44 20739477777

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
          The Courtauld
          London, United Kingdom

   VI.5) Date of dispatch of this notice: 20/01/2021