Hyde Housing Association: Community Heating Services

UK-London: District heating.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Hyde Housing Association
       30 Park Street, null, London, SE1 9EQ, United Kingdom
       Email: Procurementhelpdesk@hyde-housing.co.uk
       Main Address: www.hyde-housing.co.uk/
       NUTS Code: UKI

   I.2) Joint procurement:
      The contract involves joint procurement: Yes          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Housing and community amenities

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Community Heating Services            
      Reference number: Not Provided

      II.1.2) Main CPV code:
         09323000 - District heating.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: Hyde are now seeking tenders for the services involved with communal heating and has split this requirement into three lots, namely:
•Lot 1: Metering & Billing Services
•Lot 2: Pre-Payment Metering & Billing Services
•Lot 3: Planned & Responsive Maintenance

      II.1.6) Information about lots
         This contract is divided into lots: Yes
                     
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 20,000,000
                  
         Currency:GBP            

   II.2) Description (lot no. 1)
   

      II.2.1) Title:Credit Metering & Billing Services   
      Lot No:1

      II.2.2) Additional CPV code(s):
            38410000 - Metering instruments.
            38421100 - Water meters.
            38421110 - Flowmeters.
            38550000 - Meters.
            38551000 - Energy meters.
            38552000 - Electronic meters.
            38554000 - Electricity meters.
            50411100 - Repair and maintenance services of water meters.
            50411200 - Repair and maintenance services of gas meters.
            50411300 - Repair and maintenance services of electricity meters.
            65500000 - Meter reading service.
            09323000 - District heating.
            42515000 - District heating boiler.
            48444100 - Billing system.


      II.2.3) Place of performance
      Nuts code:
      UKI - LONDON
   
      Main site or place of performance:
      LONDON
             

      II.2.4) Description of the procurement: To provide credit billing services to the relevant community heating schemes.

The service will focus on providing monthly heat billing, based on consumption, with elements of electricity and cold water metering in a small minority of instances. The credit billing will need to be undertaken in conjunction with the Data Service comprising the collection and validation of meter readings and consumption data.

The Service Provider will also be expected to provide a management service that allows the client access to view information on all residential accounts.

The Service Provider will be required to provide planned & responsive maintenance for the installed metering & billing equipment i.e.the meters, AMR, telecoms, data collection systems, software, etc.

      II.2.5) Award criteria:
      Quality criterion - Name: Quality / Weighting: 50
                  
      Cost criterion - Name: Price / Weighting: 50
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided

   II.2) Description (lot no. 2)
   

      II.2.1) Title:Pre-payment Metering & Billing Services   
      Lot No:2

      II.2.2) Additional CPV code(s):
            38410000 - Metering instruments.
            38421100 - Water meters.
            38421110 - Flowmeters.
            38550000 - Meters.
            38551000 - Energy meters.
            50411100 - Repair and maintenance services of water meters.
            50411200 - Repair and maintenance services of gas meters.
            65500000 - Meter reading service.
            09323000 - District heating.


      II.2.3) Place of performance
      Nuts code:
      UK - UNITED KINGDOM
   
      Main site or place of performance:
      UNITED KINGDOM
             

      II.2.4) Description of the procurement: The pre-payment service will consist of:
- providing various top-up options to residents;
- the ability to automatically disconnect the heat supply;
- the ability to change the energy service price;
- setting up a database with consumer account data
- providing annual statements to residents

The pre-payment service will need to be undertaken in conjunction with the Data Service comprising the collection and validation of meter readings and consumption data.

The Service Provider will also be expected to provide a management service that allows the client access to view information on all residential accounts.

The Service Provider will be required to provide planned & responsive maintenance for the installed metering & billing equipment i.e. the meters, AMR, telecoms, data collection systems, software, etc.

      II.2.5) Award criteria:
      Quality criterion - Name: Quality / Weighting: 50
                  
      Cost criterion - Name: Price / Weighting: 50
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided

   II.2) Description (lot no. 3)
   

      II.2.1) Title:Planned & Responsive Maintenance   
      Lot No:3

      II.2.2) Additional CPV code(s):
            09323000 - District heating.
            42515000 - District heating boiler.
            45259000 - Repair and maintenance of plant.
            45259300 - Heating-plant repair and maintenance work.
            50000000 - Repair and maintenance services.
            50410000 - Repair and maintenance services of measuring, testing and checking apparatus.
            50411000 - Repair and maintenance services of measuring apparatus.
            50411200 - Repair and maintenance services of gas meters.
            50413000 - Repair and maintenance services of checking apparatus.
            50430000 - Repair and maintenance services of precision equipment.
            50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery.
            50510000 - Repair and maintenance services of pumps, valves, taps and metal containers.
            50511000 - Repair and maintenance services of pumps.
            50511100 - Repair and maintenance services of liquid pumps.
            50511200 - Repair and maintenance services of gas pumps.
            50512000 - Repair and maintenance services of valves.
            50530000 - Repair and maintenance services of machinery.
            50531100 - Repair and maintenance services of boilers.
            50720000 - Repair and maintenance services of central heating.


      II.2.3) Place of performance
      Nuts code:
      UK - UNITED KINGDOM
   
      Main site or place of performance:
      UNITED KINGDOM
             

      II.2.4) Description of the procurement: Bidders should note that they will be tendering for the Planned and Responsive Maintenance of the community heating ‘Plant and Equipment’, as well as the hot water cylinders (where installed) and central heating equipment located within the Units.

      II.2.5) Award criteria:
      Quality criterion - Name: Quality / Weighting: 60
                  
      Cost criterion - Name: Price / Weighting: 40
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: This Lot was cancelled


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Not Provided
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: 1    
   Title: Credit Metering & Billing

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 01/06/2016

      V.2.2) Information about tenders
         Number of tenders received: 5
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             SWITCH2 ENERGY LIMITED
             The Waterfront, Salts Mill Road, Shipley, BD17 7EZ, United Kingdom
             NUTS Code: UK
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 7,000,000          
         Total value of the contract/lot: 7,000,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         

Award Of Contract (No.2)

   Contract No: Not Provided    
   Lot Number: 2    
   Title: Pre-Payment Metering & Billing

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 01/06/2016

      V.2.2) Information about tenders
         Number of tenders received: 3
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             SWITCH2 ENERGY LIMITED
             The Waterfront, Salts Mill Road, Shipley, BD17 7EZ, United Kingdom
             NUTS Code: UK
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 10,000,000          
         Total value of the contract/lot: 10,000,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         

Award Of Contract (No.3)

   Contract No: Not Provided    
   Lot Number: 3    
   Title: Planned & Reactive Maintenance Services

   A contract/lot is awarded: No

   V.1) Information on non-award
      The contract/lot is not awarded
            Other reasons (discontinuation of procedure):
            Notice reference (year and document number): 2015 - 329959

Section VI: Complementary information

   VI.3) Additional information: Subsequent contract will be subject to English Law
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=227224724

   VI.4) Procedures for review

      VI.4.1) Review body
          Royal Courts of Justice
          The Strand, null, London, WC2A 2LL, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 14/11/2016

ANNEX A

   I) Address of the other contracting authority on behalf of which the contracting authority is purchasing   
   1: Contracting Authority
       as listed on the Tenant Services Authority Website: www.tenantservicesauthority.org
       as listed on the Tenant Services Authority Website: www.tenantservicesauthority.org, as listed on the Tenant Services Authority Website, See above, United Kingdom
       Email: procurementhelpdesk@hyde-housing.co.uk
       Main Address: www.tenantservicesauthority.org
       NUTS Code: UK