Hyde Housing Association: Materials Supply

UK-London: Construction materials and associated items.

Section I: Contracting Authority
   Title: UK-London: Construction materials and associated items.
   I.1)Name, Addresses and Contact Point(s):
      The Hyde Group
      30 Park Street, London, SE1 9EQ, United Kingdom
      Electronic Access URL: https://www.delta-esourcing.com/

   I.2)Type of the contracting authority:
      Body governed by public law

   I.3) Main activity:
      Housing and community amenities

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Materials Supply      
      II.1.2)Type of contract and location of works:
         SUPPLIES
)A combination of these
         Region Codes: UKJ - SOUTH EAST (ENGLAND)         
      II.1.3)Information about a framework or a dynamic purchasing system:
         Not Provided          
      II.1.4)Short description of the contract or purchase(s):
         Construction materials and associated items. Boilers. Electrical supplies and accessories. Plumbing and heating materials. Fitted kitchens. Construction materials and associated items. Boilers. Electrical supplies and accessories. Plumbing and heating materials. Fitted kitchens. The Hyde Group (THG) is looking to enter into a 5+5 year contract with a materials supply merchant to provide materials to circa £3m per annum for its Direct Labour Organisation based in Chichester.Hyde Property Servcies (HPS) is THG’s internal workforce. It has a main base in Chichester from which it currently provides response repairs, void work and an out of hours service; gas / heating / hot water servicing and breakdown repairs; investment work on kitchens, bathrooms, rewires and heating replacements and grounds maintenance to certain properties in the South region.The requirements depart from the traditional merchant approach. Therefore we are looking to engage with a supply chain partner who has experience in setting up and managing a responsive repairs and planned works materials supply contract. The requirements include a dedicated standalone shop, storage space and staff to provide the service partnership, in isolation from the public trade counter approach. The facility to co–locate some Hyde staff is also critical. The proposed dedicated office/store must be located in Chichester.The contract requirements include the management of van stock and its replenishment, in addition to providing the non van stock items, which is critical to the smooth efficient running of the service. “Just in time” delivery service is also a must, to remove the waste in our operatives visiting the merchant, therefore reducing cost and inconvenience of unnecessary time spent on a job from a customer point of view.Requirement Headlines:•Specific local facility•Management of top /common parts and stocked against upper control limit•Identified non van stock items stocked as above•Benchmarked costs to continue to provide VFM•Available space for some co-located staff•Specific management of service with facility to use our fleet trackers for efficiency•Just in time delivery service in dedicated areas. Arrangements to be considered for remote areas of MB coverage•Materials for all service streams to be stocked•Automated /interfaced IT solution for ordering, stock replenishment and invoicing also linking with a tablet type solution for operatives.•Web portal link based to GC numbers for boiler type parts and diagrams•Provide a measures suite to be agreed with THG’s requirements•Be prepared to spend time with operatives to fully understand the operational issues•Seek and recommend suitable alternative goods to drive our cost base•Have facilities for a training room for trade staff toolbox talks and other local training•Ability to expand with HPS, providing support for external tenders•Support with COSHH data sheets and H&S requirements•Provision for a waste recycling centre to improve stats and prevent land fill
      II.1.5)Common procurement vocabulary:
         44100000 - Construction materials and associated items.
         44621200 - Boilers.
         31680000 - Electrical supplies and accessories.
         44115200 - Plumbing and heating materials.
         39141400 - Fitted kitchens.
      II.1.6)Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No
   
   II.2)Total Final Value Of Contract(s)
      II.2.1) Total final value of the contract(s)
         Value: 35,000,000
         Currency: GBP
         Excluding VAT: Yes

      
Section IV: Procedure
   IV.1) Type Of Procedure
      IV.1.1)Type of procedure: Open
   IV.2)Award Criteria
      IV.2.1)Award criteria: The most economically advantageous tender in terms of:
               
         Criteria - Weighting
         
         Quality - 50
         Price - 50
         
      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No
   
   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: Not Provided          
      IV.3.2)Previous publication(s) concerning the same contract: No


Section V: Award Of Contract
      
   1: Award And Contract Value
      Contract No: Not Provided

      V.1)Date Of Contract Award: 05/06/2015      
      V.2) Information About Offers
         Number Of Offers Received: 3          
         Number Of Offers Received By Electronic Means: 3       
      V.3)Name And Address Of Economic Operator To Whom The Contract Has Been Awarded:
         Official name: GRAFTON MERCHANTING GB LTD
         Postal address: Gemini One,, John Smith Drive,, 5520 Oxford Business Park South
         Town: Cowley
         Postal code: OX4 2LL
         Country: United Kingdom
      V.4)Information On Value Of Contract
         Initial estimated total value of the contract
            Value: 35,000,000
            Currency: GBP

         Total final value of the contract
            Value: 45,000,000
            Currency: GBP
         If annual or monthly value:
            Number of years: 10
      V.5)Information about subcontracting:
         The contract is likely to be subcontracted: No


Section VI: Complementary Information
   VI.1)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No
   
   VI.2)Additional Information:
      The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=154589344
GO-201586-PRO-6897398 TKR-201586-PRO-6897397   
   VI.3.1)Body responsible for appeal procedures:
      Royal Courts of Justice
      The Strand, London, WC2A 2LL, United Kingdom

      Body responsible for mediation procedures:
         Royal Courts of Justice
         The Strand, London, WC2A 2LL, United Kingdom
   VI.3.2)Lodging of appeals: Not Provided    
   VI.3.3)Service from which information about the lodging of appeals may be obtained:
      Not Provided
   
   VI.4)Date Of Dispatch Of This Notice: 06/08/2015