Hyde Housing Association: Grounds Maintenance and Cleaning Frameworks

UK-London: Grounds maintenance services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      The Hyde Group
      30 Park Street, London, SE1 9EQ, United Kingdom
      URL: http://www.hyde-housing.co.uk/
      Contact: Patty Campos, Attn: Patty Campos

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Body governed by public law

   I.3) Main activity:
      Housing and community amenities

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: Yes

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Grounds Maintenance and Cleaning Frameworks
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 14

         Region Codes: UKJ - SOUTH EAST (ENGLAND)         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system: The notice involves the setting up of a framework agreement                                                        

      II.1.4)Information on framework agreement:      
            Framework agreement with several operators
            maximum number of participants to the framework agreement envisaged: 5
         Duration of the framework agreement:
            Duration in year(s): 4             
         Estimated total value of purchases for the entire duration of the framework agreement:
                                    
            Range between: 23,400,000 and 36,919,192
            Currency: GBP
                  
      II.1.5)Short description of the contract or purchase:
      Grounds maintenance services. Grassing services. Tree pruning and hedge trimming. Weed-clearance services. Cleaning services. Building-cleaning services. Window-cleaning services. Bin-cleaning services. Car park cleaning services. Graffiti removal services. Pest-control services. Landscaping work for playgrounds. Planting and maintenance services of green areas. Provision of combined Grounds Maintenance and Cleaning services for The Hyde Group’s (THG’s) housing stock. Services include, but are not limited to:•Communal Cleaning•Window Cleaning•Supply of Cleaning Equipment/Materials•Graffiti Removal•Bin hire and bin management •Pest control •Replacing communal light bulbs•Grounds Maintenance (including, but not limited to, grass cutting, hard standing maintenance, shrubbery care, gritting, etc)•Bulk rubbish collection•Gardening, trees and tree surveys•Japanese Knotweed Control and Eradication •Play Area Inspection/Cleaning
         
      II.1.6)Common Procurement Vocabulary:
         77314000 - Grounds maintenance services.
         
         77314100 - Grassing services.
         
         77340000 - Tree pruning and hedge trimming.
         
         77312000 - Weed-clearance services.
         
         90910000 - Cleaning services.
         
         90911200 - Building-cleaning services.
         
         90911300 - Window-cleaning services.
         
         90918000 - Bin-cleaning services.
         
         90914000 - Car park cleaning services.
         
         90690000 - Graffiti removal services.
         
         90922000 - Pest-control services.
         
         45112723 - Landscaping work for playgrounds.
         
         77310000 - Planting and maintenance services of green areas.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      II.1.8)Lots:
         This contract is divided into lots: Yes          
         If yes, tenders should be submitted for: One or more lots

      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Economic operators should note that this estimated value is based on Hyde's current anticipated requirements. This value may increase in the event that the Group acquires additional development units during the term of the Framework, whether obtained through a merger or acquisition or as part of a joint venture arrangement, and requires the services covered by the Framework to be performed. In addition, other Social Housing Providers in the UK (both those that are in existence now and those that may come into existence during the term of the Framework Agreement) may also be entitled to call-off contracts under the Framework Agreement. “Social Housing Provider” for this purpose means any provider of social housing and includes Registered Providers (as listed on the Tenant Services Authority Website: www.tenantservicesauthority.org), Local Authorities and ALMOs. Applicants should note that, under the Framework Agreement, no organisation that is entitled to call-off shall be under any obligation to do so neither does the Social Housing Provider in question have the automatic right to do so without permission from The Hyde Group.                  
         Estimated value excluding VAT:
         Range between: 23,400,000 and 36,919,192
         Currency: GBP
               
      
      II.2.2)Options: Not Provided         
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
      Not Provided
   Information About Lots
            
      Lot No: 1
      Title: Grounds Maintenance and Cleaning, Lot 1: London

      1)Short Description:      
      Provision of combined Grounds Maintenance and Cleaning services for The Hyde Group’s (THG’s) housing stock. Services include, but are not limited to:•Communal Cleaning•Window Cleaning•Supply of Cleaning Equipment/Materials•Graffiti Removal•Bin hire and bin management •Pest control •Replacing communal light bulbs•Grounds Maintenance (including, but not limited to, grass cutting, hard standing maintenance, shrubbery care, gritting, etc)•Bulk rubbish collection•Gardening, trees and tree surveys•Japanese Knotweed Control and Eradication •Play Area Inspection/Cleaning

      2)Common Procurement Vocabulary:
         77314000 - Grounds maintenance services.
                  77314100 - Grassing services.
                  77340000 - Tree pruning and hedge trimming.
                  77312000 - Weed-clearance services.
                  90910000 - Cleaning services.
                  90911200 - Building-cleaning services.
                  90911300 - Window-cleaning services.
                  90918000 - Bin-cleaning services.
                  90914000 - Car park cleaning services.
                  90690000 - Graffiti removal services.
                  90922000 - Pest-control services.
                  45112723 - Landscaping work for playgrounds.
                  77310000 - Planting and maintenance services of green areas.
         
      3)Quantity Or Scope:      
      Grounds Maintenance and Ceaning services within London               
         Value range between: 13,800,000 and 19,520,493
         Currency: GBP      
                     
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                                          
         Scheduled date for:
            Start of works:
            Completion of works:
                        
                  
         5)Additional Information About Lots:         
            Please refer to PQQ documentationApplicants will need to register on the Delta e-sourcing website and use the access codes detailed below.https://www.delta-esourcing.com/Access code for this lot is K7A9XR7YS9      
      Lot No: 2
      Title: Grounds Maintenance and Cleaning Framework, Lot 2: South

      1)Short Description:      
      Provision of combined Grounds Maintenance and Cleaning services for The Hyde Group’s (THG’s) housing stock. Services include, but are not limited to:•Communal Cleaning•Window Cleaning•Supply of Cleaning Equipment/Materials•Graffiti Removal•Bin hire and bin management •Pest control •Replacing communal light bulbs•Grounds Maintenance (including, but not limited to, grass cutting, hard standing maintenance, shrubbery care, gritting, etc)•Bulk rubbish collection•Gardening, trees and tree surveys•Japanese Knotweed Control and Eradication •Play Area Inspection/Cleaning

      2)Common Procurement Vocabulary:
         77310000 - Planting and maintenance services of green areas.
                  77314000 - Grounds maintenance services.
                  77314100 - Grassing services.
                  77340000 - Tree pruning and hedge trimming.
                  77312000 - Weed-clearance services.
                  90910000 - Cleaning services.
                  90911200 - Building-cleaning services.
                  90911300 - Window-cleaning services.
                  90918000 - Bin-cleaning services.
                  90914000 - Car park cleaning services.
                  90690000 - Graffiti removal services.
                  90922000 - Pest-control services.
                  45112723 - Landscaping work for playgrounds.
         
      3)Quantity Or Scope:      
      Grounds Maintenance and Cleaning Services in the South region               
         Value range between: 7,800,000 and 11,033,322
         Currency: GBP      
                     
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                        
         Duration in months: 48
                                          
                  
         5)Additional Information About Lots:         
            Please refer to PQQ documentationApplicants will need to register on the Delta e-sourcing website and use the access codes detailed below.https://www.delta-esourcing.com/Access code for this lot is 9WBF9VJ43V      
      Lot No: 3
      Title: Grounds Maintenance and Cleaning Framework, Lot 3: South East

      1)Short Description:      
      Provision of combined Grounds Maintenance and Cleaning services for The Hyde Group’s (THG’s) housing stock. Services include, but are not limited to:•Communal Cleaning•Window Cleaning•Supply of Cleaning Equipment/Materials•Graffiti Removal•Bin hire and bin management •Pest control •Replacing communal light bulbs•Grounds Maintenance (including, but not limited to, grass cutting, hard standing maintenance, shrubbery care, gritting, etc)•Bulk rubbish collection•Gardening, trees and tree surveys•Japanese Knotweed Control and Eradication •Play Area Inspection/Cleaning

      2)Common Procurement Vocabulary:
         77310000 - Planting and maintenance services of green areas.
                  77314000 - Grounds maintenance services.
                  77314100 - Grassing services.
                  77340000 - Tree pruning and hedge trimming.
                  77312000 - Weed-clearance services.
                  90910000 - Cleaning services.
                  90911200 - Building-cleaning services.
                  90911300 - Window-cleaning services.
                  90918000 - Bin-cleaning services.
                  90914000 - Car park cleaning services.
                  90690000 - Graffiti removal services.
                  90922000 - Pest-control services.
                  45112723 - Landscaping work for playgrounds.
         
      3)Quantity Or Scope:      
      Grounds Maintenance and Cleaning Services in Kent               
         Value range between: 2,700,000 and 3,819,226
         Currency: GBP      
                     
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                        
         Duration in months: 48
                                          
                  
         5)Additional Information About Lots:         
            Please refer to PQQ documentationApplicants will need to register on the Delta e-sourcing website and use the access codes detailed below.https://www.delta-esourcing.com/Access code for this lot is FQUS587KQS      
      Lot No: 4
      Title: Grounds Maintenance and Cleaning Framework, Lot4: East Anglia

      1)Short Description:      
      Provision of combined Grounds Maintenance and Cleaning services for The Hyde Group’s (THG’s) housing stock. Services include, but are not limited to:•Communal Cleaning•Window Cleaning•Supply of Cleaning Equipment/Materials•Graffiti Removal•Bin hire and bin management •Pest control •Replacing communal light bulbs•Grounds Maintenance (including, but not limited to, grass cutting, hard standing maintenance, shrubbery care, gritting, etc)•Bulk rubbish collection•Gardening, trees and tree surveys•Japanese Knotweed Control and Eradication •Play Area Inspection/Cleaning

      2)Common Procurement Vocabulary:
         77310000 - Planting and maintenance services of green areas.
                  77314000 - Grounds maintenance services.
                  77314100 - Grassing services.
                  77340000 - Tree pruning and hedge trimming.
                  77312000 - Weed-clearance services.
                  90910000 - Cleaning services.
                  90911200 - Building-cleaning services.
                  90911300 - Window-cleaning services.
                  90918000 - Bin-cleaning services.
                  90914000 - Car park cleaning services.
                  90690000 - Graffiti removal services.
                  90922000 - Pest-control services.
                  45112723 - Landscaping work for playgrounds.
         
      3)Quantity Or Scope:      
      Grounds Maintenance and Cleaning Services in East Anglia               
         Value range between: 1,800,000 and 2,546,151
         Currency: GBP      
                     
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                        
         Duration in months: 48
                                          
                  
         5)Additional Information About Lots:         
            Please refer to PQQ documentationApplicants will need to register on the Delta e-sourcing website and use the access codes detailed below.https://www.delta-esourcing.com/Access code for this lot is 42W4686M53         
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Not Provided
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Not Provided
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Not Provided
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions:Yes       
      If Yes, description of particular conditions:
      : As set out in the Pre-Qualification Questionnaire (PQQ)      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
         The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
         
         A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
         
         Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         As set out in the Pre-Qualification Questionnaire (PQQ)         
         Minimum Level(s) of standards possibly required:
         As set out in the Pre-Qualification Questionnaire (PQQ)
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         As set out in the Pre-Qualification Questionnaire (PQQ)         
         Minimum Level(s) of standards possibly required:
         As set out in the Pre-Qualification Questionnaire (PQQ)      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: No       
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: No
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
                        Envisaged minimum number: 5 and maximum number: 10         
         Objective Criteria for choosing the limited number of candidates:
         As set out in the Pre-Qualification Questionnaire (PQQ)   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: Not Provided
   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: Not Provided      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 26/01/2015
      Time-limit for receipt of requests for documents or for accessing documents: 13:00
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 30/01/2015
         Time: 13:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: Not Provided      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=123918866
GO-20141222-PRO-6248407 TKR-20141222-PRO-6248406
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Royal Courts of Justice
      The Strand, null, London, WC2A 2LL, United Kingdom

      Body responsible for mediation procedures:
               Royal Courts of Justice
         The Strand, null, London, WC2A 2LL, United Kingdom

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 22/12/2014

ANNEX A

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         1: Contracting Authority
      See section II.2.1
      See section II.2.1, See section II.2.1, United Kingdom