Hyde Housing Association: Actuarial, Administration and Investment Consultancy Services

UK-London: Pension services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Trustees of the Hyde Housing Association Limited Pension & Assurance Scheme
      30 Park Street, null, London, SE1 9EQ, United Kingdom
      Tel. +44 2032072574
      Electronic Access URL: www.delta-esourcing.com
      Electronic Submission URL: www.delta-esourcing.com

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Body governed by public law

   I.3) Main activity:
      Housing and community amenities

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Actuarial, Administration and Investment Consultancy Services
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 6

         Region Codes: UKI - LONDON         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Pension services. Group pension services. Pension fund consultancy services. Pension fund administration services. Pension investment services. Pension fund management services. Insurance and pension services. Actuarial services. The Scheme Trustees wish to appoint new professional advisers for the delivery of the following services for the Trustees of all sections of the Scheme:Administration (lot 1)Including but not limited to:•Member record keeping – includes benefit calculations and preparation and annual benefits statements (including SMPIs)•Dealing with member cases directly (e.g. transfers, retirements, requests)•Client reporting (e.g. admin reports or real time information)•Attendance at Trustee meetings•Treasury and accounting - includes overseeing the bank account, running the cash books and preparation of the draft report and accounts (including preparation of the financial statements) and settlement of benefits, invoices and levies following authorisation•Pensioner Payroll •Confidential exchange of member data between the Hyde, the Trustees and the administrator•Interfacing with Aon’s Simplicity (automatic enrolment) system •Online access for members, Trustees and Employer•Interfacing with Midland’s iTrent HR and Payroll system •Dealing with regulatory authorities e.g. Event Report and tax return(lot 2) Including but not limited to:•Triennial actuarial valuation•Annual actuarial updates•PPF related work•Actuarial factor reviews•General pensions consultancy•Online actuarial funding tracker and modelling software •Actuarial review of specific benefit cases•Preparation of draft communications e.g. pension newsletters•Submission of Scheme Return•Triennial review and drafting of the SIP for the DB sections•Investment strategy reviews for the DB sections including de-risking•Active monitoring of the DC investment options and advice regarding the DC investment strategy including default options.•Investment market updates•Attendance at Trustee meetings•Company pension accounting disclosure.>> To view the documents, Applicants will need to register as a supplier on www.delta-esourcing.com and use the access codes provided within the Lot information.
         
      II.1.6)Common Procurement Vocabulary:
         66520000 - Pension services.
         
         66522000 - Group pension services.
         
         66523000 - Pension fund consultancy services.
         
         66523100 - Pension fund administration services.
         
         66131100 - Pension investment services.
         
         66141000 - Pension fund management services.
         
         66500000 - Insurance and pension services.
         
         66519600 - Actuarial services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      II.1.8)Lots:
         This contract is divided into lots: Yes          
         If yes, tenders should be submitted for: One or more lots

      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Estimated value consists of the requirements for the Trustees of Hyde Housing Assoc. Pension Scheme, and does not account for potential additional value if other Housing Associations elect to use the contract.                  
         Estimated value excluding VAT:
         Range between: 1,100,000 and 2,150,000
         Currency: GBP
               
      
      II.2.2)Options: Not Provided         
         II.2.3)Information about renewals:
            This contract is subject to renewal: Yes
                  
         Number of possible renewals: 1
                           
      If known, in the case of renewable supplies or service contracts, estimated time-frame for subsequent contracts:
         Duration in months: 36
         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 60 (from the award of the contract)

   Information About Lots
            
      Lot No: 1
      Title: Pension Scheme Administration

      1)Short Description:      
      The Scheme Trustees wish to appoint new professional advisers for the delivery of pension administration services for the Trustees of the Scheme for all sections (DB and DC) including but not limited to:•Member record keeping – includes benefit calculations and preparation and annual benefits statements (including SMPIs)•Dealing with member cases directly (e.g. transfers, retirements, requests)•Client reporting (e.g. admin reports or real time information)•Attendance at Trustee meetings•Treasury and accounting - includes overseeing the bank account, running the cash books and preparation of the draft report and accounts (including preparation of the financial statements) and settlement of benefits, invoices and levies following authorisation•Pensioner Payroll •Confidential exchange of member data between the Hyde, the Trustees and the administrator•Interfacing with Aon’s Simplicity (automatic enrolment) system •Online access for members, Trustees and Employer•Interfacing with Midland’s iTrent HR and Payroll system •Dealing with regulatory authorities e.g. Event Report and tax return

      2)Common Procurement Vocabulary:
         66523100 - Pension fund administration services.
                  66520000 - Pension services.
                  66522000 - Group pension services.
                  66523000 - Pension fund consultancy services.
         
      3)Quantity Or Scope: Not Provided
               
         Value range between: 600,000 and 1,150,000
         Currency: GBP      
                     
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                        
         Duration in months: 60
                                          
                  
         5)Additional Information About Lots:         
            To view further information, register as a supplier on www.delta-esourcing.com and use the PQQ access code: 47R66TYKU5      
      Lot No: 2
      Title: Pension Scheme Actuarial, Scheme Actuary Appointment, Consultancy, and Investment Consultancy

      1)Short Description:      
      The Scheme Trustees wish to appoint new professional advisers for the delivery of pension scheme actuarial, consultancy and investment consultancy services for the Trustees of the Scheme for all sections (DB and DC) including but not limited to:•Triennial actuarial valuation•Annual actuarial updates•PPF related work•Actuarial factor reviews•General pensions consultancy•Online actuarial funding tracker and modelling software •Actuarial review of specific benefit cases•Preparation of draft communications e.g. pension newsletters•Submission of Scheme Return•Triennial review and drafting of the SIP for the DB sections•Investment strategy reviews for the DB sections including de-risking•Active monitoring of the DC investment options and advice regarding the DC investment strategy including default options.•Investment market updates•Attendance at Trustee meetings•Company pension accounting disclosures

      2)Common Procurement Vocabulary:
         66520000 - Pension services.
                  66131100 - Pension investment services.
                  66141000 - Pension fund management services.
                  66519600 - Actuarial services.
                  66522000 - Group pension services.
                  66523000 - Pension fund consultancy services.
         
      3)Quantity Or Scope: Not Provided
               
         Value range between: 500,000 and 1,000,000
         Currency: GBP      
                     
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                        
         Duration in months: 60
                                          
                  
         5)Additional Information About Lots:         
            To view further information, register as a supplier on www.delta-esourcing.com and use the PQQ access code: Q2GQ9SD5PR      
      Lot No: 3
      Title: Pension Scheme Administration, Actuarial, Consultancy, Scheme Actuary Appointment and Investment Consultancy

      1)Short Description:      
      Lot 3 will comprise of the combined requirements of Lot 1 and Lot 2. Suppliers should respond to this if they would like to provide the combined service.

      2)Common Procurement Vocabulary:
         66520000 - Pension services.
                  66131100 - Pension investment services.
                  66141000 - Pension fund management services.
                  66500000 - Insurance and pension services.
                  66519600 - Actuarial services.
                  66522000 - Group pension services.
                  66523000 - Pension fund consultancy services.
                  66523100 - Pension fund administration services.
         
      3)Quantity Or Scope: Not Provided
               
         Value range between: 1,100,000 and 2,150,000
         Currency: GBP      
                     
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                        
         Duration in months: 60
                                          
                  
         5)Additional Information About Lots:         
            To view further information, register as a supplier on www.delta-esourcing.com and use the PQQ access code: 4TGQ62R79H         
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      If applicable, this will be detailed in the tender documentation
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      If applicable, this will be detailed in the tender documentation
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      If applicable, this will be detailed in the tender documentation
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: No       
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
         The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
         
         A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
         
         Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         As set out in Pre-Qualification Questionnaire (PQQ). Company number may be required for financial evaluation.
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         As set out in Pre-Qualification Questionnaire (PQQ)      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: No       
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: No
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
                        Envisaged minimum number: 3 and maximum number: 10         
         Objective Criteria for choosing the limited number of candidates:
         As set out in the PQQ   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: Not Provided      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 19/11/2014
      Time-limit for receipt of requests for documents or for accessing documents: 13:00
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 26/11/2014
         Time: 13:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: Not Provided      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Not Provided
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: Not Provided      
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=113734186
GO-20141021-PRO-6104438 TKR-20141021-PRO-6104437
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Royal Courts of Justice
      The Strand, null, London, WC2A 2LL, United Kingdom

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 21/10/2014

ANNEX A