University of Essex: T536 Accommodation for Students 2014-2015 39 weeks

UK-Colchester: Letting services of short-stay furnished accommodation.

Preliminary Questions
   This notice is published by:
      Directive 2004/18/EC - Contracting Authority

Section I: Contracting Authority
   Title: UK-Colchester: Letting services of short-stay furnished accommodation.
   I.1)Name, Addresses and Contact Point(s):
      University of Essex
      Central Procurement Unit (Estates Management Section), Wivenhoe Park, Colchester, CO4 3SQ, United Kingdom
      Tel. +44 1206872068, Email: procure@essex.ac.uk, URL: www.essex.ac.uk, URL: www.essex.ac.uk/purchasing
      Contact: Central Procurement Unit, Attn: Adrian Woodmore
      Electronic Access URL: https://delta-sourcing.com
      Electronic Submission URL: https://delta-sourcing.com
   
   I.2)Type of the contracting authority and main activity or activities:
      Body governed by public law

   I.3) Main activity:
      Education

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: T536 Accommodation for Students 2014-2015 39 weeks      
      II.1.2)Type of contract and location of works:
         SERVICES
         
         Service Category: 17
         


         Region Codes: UKH3 - Essex         
      II.1.3)Information about a framework or a dynamic purchasing system:
         Not Provided          
      II.1.4)Short description of the contract or purchase(s):
         Letting services of short-stay furnished accommodation. The University accommodation for students has been over subscribed and in order to meet our accommodation guarantee for high quality student accommodation, to the University specification, we need to lease approximately 200 rooms for 39 weeks for 2014-2015 academic year.The rooms must be available for student arrival on Sunday 28th September for 39 weeks, be of high quality, in line with the University standard in effort to maintain our national high rating for accommodation.
      II.1.5)Common procurement vocabulary:
         55250000 - Letting services of short-stay furnished accommodation.
            FA01-6 - For educational use

      II.1.6)Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes
   
   II.2)Total Final Value Of Contract(s)
      Value: 1,041,848
      Currency: GBP

      
Section IV: Procedure
   IV.1) Type Of Procedure
      IV.1.1)Type of procedure: Award of a contract without prior publication of a contract notice in the Official Journal of the European Union (in the cases listed in Section 2 of Annex D1, D2 or D3)
   IV.2)Award Criteria
      IV.2.1)Award criteria: The most economically advantageous tender in terms of:
               
         Criteria - Weighting
         
         Price - 40
         Quality - 30
         Delivery period - 30
         
      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No
   
   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: T536         
      IV.3.2)Previous publication(s) concerning the same contract: No

Section V: Award Of Contract
      
   1: Award And Contract Value
      Contract No: T536

      V.1)Date of contract award decision: 04/09/2014      
      V.2) Information About Offers
         Number Of Offers Received: 1          
         Number Of Offers Received By Electronic Means: Not Provided       
      V.3)Name and address of economic operator in favour of whom the contract award decision has been taken:
         Keq Maltings Limited
         7 The Close, Norwich, NR1 4DJ, United Kingdom

      V.4)Information on value of contract:
         Initial estimated total value of the contract
            Value: 1,041,848
            Currency: GBP

         Total final value of the contract
            Lowest offer: 1,041,848 /Highest offer: 1,200,000
            Currency: GBP
         If annual or monthly value:
            Number of months: 10
      V.5)Information about subcontracting:
         The contract is likely to be subcontracted: No

Section VI: Complementary Information
   VI.1)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No
   
   VI.2)Additional Information:
      This is an immediate urgent requirement, for a local bulk lease of high quality en-suite student rooms to match our existing standards and be accessible to the campus facilities for study and the campus experience overall.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=111997678
GO-201495-PRO-5980630 TKR-201495-PRO-5980629   
   VI.3.1)Body responsible for appeal procedures:
      University of Essex
      Wivenhoe Park, Colchester, CO4 3SQ, United Kingdom
      Tel. +44 1206872068, Email: procure@essex.ac.uk, URL: www.essex.ac.uk/purchasing
   VI.3.2)Lodging of appeals: The University, as the Contracting Authority, will incorporate a minimum 10 calendar day standstill period at the point of information on the award of the contract. This period allows any organisations, as applicants, that would be in a position to respond to this opportunity to seek further clarification of the decision of the University before the contract is entered into. Applicants have two working days from notification of the award decision to request further information or briefing of the decision and that this information would need to be provided a minimum of three working days before expiry of the standstill period. Such additional information should be requested directly from the University as per the contact details stated in this notice.    
   VI.3.3)Service from which information about the lodging of appeals may be obtained:
      Not Provided
   
   VI.4)Date of dispatch of this notice: 05/09/2014
   ANNEX D
   
   Justification for the choice of the negotiated procedure without prior call for competition
      The works/goods/services can be provided only by a particular tenderer for reasons that are:
         Technical
      Extreme urgency brought about by events unforeseeable by the contracting authority/entity and in accordance with the strict conditions stated in the relevant Directive: Yes

   Other justification for the award of the contract without prior publication of the contract notice in the OJEU      
      The contract has as its object services listed in Annex II B of the Directive: Yes
   
   In order to benefit from the reduced time-limit referred to above, in addition to the box(es) to be ticked above, please explain in a clear and comprehensive manner why the award of the contract without prior publication of a contract notice in the Official Journal of the European Union is lawful, by stating in any case the relevant facts and, as appropriate, the conclusions of law in accordance with the Articles in Directive 2004/18/EC (500 words maximum).
      The University had an unforeseen requirement for bulk, high quality, student accommodation for 39 weeks with close proximity to the University Campus due to over subscription after exam results. This is predominantly a Part B Service normally and there is no time to run a competition, and we feel there is only a single provider that can meet the requirement to the standard required locally.