University of Essex: T527 Overseas Service Partners

UK-Colchester: Business services: law, marketing, consulting, recruitment, printing and security.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      University of Essex
      Central Purchasing Unit, Estate Management Section, Wivenhoe Park,, Colchester, CO4 3SQ, United Kingdom
      Tel. +44 1206872068, Email: procure@essex.ac.uk, URL: www.essex.ac.uk, URL: www.essex.ac.uk/purchasing
      Contact: Central Procurement Unit, Attn: Adrian Woodmore
      Electronic Access URL: https://delta-sourcing.com
      Electronic Submission URL: https://delta-sourcing.com

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Body governed by public law

   I.3) Main activity:
      Education

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: T527 Overseas Service Partners
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 22

         Region Codes: UKH3 - Essex         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Business services: law, marketing, consulting, recruitment, printing and security. Accounting, auditing and fiscal services. Internal audit services. Human resources management consultancy services. Recruitment services. Assessment centre services for recruitment. Business and management consultancy services. Public-opinion polling services. Public relations services. Public relations management services. Public relations consultancy services. Tax consultancy services. Tax-return preparation services. Administrative services for business operations. Business and management consultancy and related services. Miscellaneous business and business-related services. Miscellaneous business-related services. The University is looking to outsource; Marketing, Human Resources, Accountancy, Estate Management and Business Management Consultancy services in the Asia Pacific region. The contract would split the services up into lots for the duration of 4 years for each lot, where bidders can bid for multiple lots or just a single lot.The University is currently focusing on establishing offices in Asia where office location and services would be need to be acquired,starting with Beijing.Lot 1: Marketing and CommunicationLot 2: Human ResourcesLot 3: Financial AccountingLot 4: Estate and Business Management Consultancy
         
      II.1.6)Common Procurement Vocabulary:
         79000000 - Business services: law, marketing, consulting, recruitment, printing and security.
         
         79200000 - Accounting, auditing and fiscal services.
         
         79212200 - Internal audit services.
         
         79414000 - Human resources management consultancy services.
         
         79600000 - Recruitment services.
         
         79635000 - Assessment centre services for recruitment.
         
         79410000 - Business and management consultancy services.
         
         79320000 - Public-opinion polling services.
         
         79416000 - Public relations services.
         
         79416100 - Public relations management services.
         
         79416200 - Public relations consultancy services.
         
         79221000 - Tax consultancy services.
         
         79222000 - Tax-return preparation services.
         
         75112000 - Administrative services for business operations.
         
         79400000 - Business and management consultancy and related services.
         
         79900000 - Miscellaneous business and business-related services.
         
         79990000 - Miscellaneous business-related services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: Yes          
         If yes, tenders should be submitted for: One or more lots

      II.1.9)Information about variants:
         Variants will be accepted: Yes    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      The University is looking to outsource; Marketing, Human Resources, Accountancy, Estate Management and Business Management Consultancy services in the Asia Pacific region. The contract would split the services up into lots for the duration of 4 years for each lot, where bidders can bid for multiple lots or just a single lot.The University is currently focusing on establishing offices in Asia where office location and services would be need to be acquired,starting with Beijing.Lot 1: Marketing and CommunicationLot 2: Human ResourcesLot 3: Financial AccountingLot 4: Estate and Business Management Consultancy                  
         Estimated value excluding VAT:
         Range between: 40,000 and 400,000
         Currency: GBP
               
      
      II.2.2)Options: No          
         II.2.3)Information about renewals:
            This contract is subject to renewal: No          
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 48 (from the award of the contract)

   Information About Lots
            
      Lot No: 1
      Title: Marketing and Communication

      1)Short Description:      
      The University is seeking a marketing and communication service in the Asia-Pacific region, at present in China (Beijing) but not limited to that region, which would last for 48 months.Responsibilities that would fall under this lot would include but not limited to; spreading the brand of the University in those areas targeted, creating and running approved marketing schemes,dealing with external communication in those territory's and dealing with any other public relations issues that are associated with the other lots that are established.The outsourcing consultant must attend to Beijing and any other regions included at a later date.

      2)Common Procurement Vocabulary:
         79000000 - Business services: law, marketing, consulting, recruitment, printing and security.
                  79320000 - Public-opinion polling services.
                  79416000 - Public relations services.
                  79416100 - Public relations management services.
                  79416200 - Public relations consultancy services.
         
      3)Quantity Or Scope:      
      The University is seeking a marketing and communication service in the Asia-Pacific region, at present in China (Beijing) but not limited to that region, which would last for 48 months.Responsibilities that would fall under this lot would include but not limited to; spreading the brand of the University in those areas targeted, creating and running approved marketing schemes,dealing with external communication in those territory's and dealing with any other public relations issues that are associated with the other lots that are established.The outsourcing consultant must attend to Beijing and any other regions included at a later date.               
         Value range between: 10,000 and 100,000
         Currency: GBP      
                     
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                        
         Duration in months: 48
                                          
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 2
      Title: Human Resource and Back Office Services

      1)Short Description:      
      The University is seeking Professional Human Resource and Back Office services in the Asia-Pacific region, at present in China (Beijing) , but not limited to that region, which would last for 48 months. The Human Resources service should cover the following but not limited to; all employer-side related tasks (making sure all the relevant employer forms are successfully filled in and filed appropriately for staff), have employee hiring services (being able to run interviews and selection processes) and have student enquiry services (dealing with prospective student enquiries). Effectively the appointed agent should deal with all human resource issues that arise.The Human Resources professional must attend to Beijing and any other regions included at a later date.

      2)Common Procurement Vocabulary:
         79000000 - Business services: law, marketing, consulting, recruitment, printing and security.
                  79100000 - Legal services.
                  79414000 - Human resources management consultancy services.
                  75112000 - Administrative services for business operations.
                  79990000 - Miscellaneous business-related services.
         
      3)Quantity Or Scope:      
      The University is seeking Professional Human Resource and Back Office services in the Asia-Pacific region, at present in China (Beijing) , but not limited to that region, which would last for 48 months. The Human Resources service should cover the following but not limited to; all employer-side related tasks (making sure all the relevant employer forms are successfully filled in and filed appropriately for staff), have employee hiring services (being able to run interviews and selection processes) and have student enquiry services (dealing with prospective student enquiries). Effectively the appointed agent should deal with all human resource issues that arise.The Human Resources professional must attend to Beijing and any other regions included at a later date.               
         Value range between: 10,000 and 100,000
         Currency: GBP      
                     
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                        
         Duration in months: 48
                                          
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 3
      Title: Financial Accounting

      1)Short Description:      
      The University is seeking Accountancy services in the Asia-Pacific region, at present in China (Beijing), but not limited to that region, which would last for 48 months.The appointed financial accountancy service here should be able to provide accounting and book keeping services related to preparing monthly accounts to the relevant international standard (IRFS, GAAP), preparing cash flow statements, bank reconciliation's and detailed break downs of expenses.The service must be able to provide tax filing and compliance services for all relevant parties e.g. income tax for employees, city taxes, service VAT's etc. Finally the service must also incorporate dealing the annual statutory requirements and any other relevant services. The Accountancy professional must attend to Beijing and any other regions included at a later date.

      2)Common Procurement Vocabulary:
         79000000 - Business services: law, marketing, consulting, recruitment, printing and security.
                  79200000 - Accounting, auditing and fiscal services.
                  79212200 - Internal audit services.
                  79221000 - Tax consultancy services.
                  79222000 - Tax-return preparation services.
         
      3)Quantity Or Scope:      
      The University is seeking Accountancy services in the Asia-Pacific region, at present in China (Beijing), but not limited to that region, which would last for 48 months.The appointed financial accountancy service here should be able to provide accounting and book keeping services related to preparing monthly accounts to the relevant international standard (IRFS, GAAP), preparing cash flow statements, bank reconciliation's and detailed break downs of expenses.The service must be able to provide tax filing and compliance services for all relevant parties e.g. income tax for employees, city taxes, service VAT's etc. Finally the service must also incorporate dealing the annual statutory requirements and any other relevant services. The Accountancy professional must attend to Beijing and any other regions included at a later date.               
         Value range between: 10,000 and 100,000
         Currency: GBP      
                     
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                        
         Duration in months: 48
                                          
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 4
      Title: Estate and Business Management Consultancy

      1)Short Description:      
      The University is seeking an Estate and Business Management Consultancy service in the Asia-Pacific region, at present in China (Beijing), but not limited to that region, which would last for 48 months.The responsibility of this lot would cover all aspects of Estate Management such as sourcing an office space, dealing with local agents to acquire and fit the offices appropriately. The service provider would then also deal with aspects of property management such as rent, office charges for cleaning and any other service charge.The Business Management Consultancy would be looking at services which would streamline the regions aforementioned and any other regions which the University could expand to, while also being aware of the other lots and how the decisions they make will affect the other lot holders.The Estate and Business Management Consultant must attend to Beijing and any other regions included at a later date.

      2)Common Procurement Vocabulary:
         79000000 - Business services: law, marketing, consulting, recruitment, printing and security.
                  70330000 - Property management services of real estate on a fee or contract basis.
                  79400000 - Business and management consultancy and related services.
                  79410000 - Business and management consultancy services.
                  79900000 - Miscellaneous business and business-related services.
         
      3)Quantity Or Scope:      
      The University is seeking an Estate and Business Management Consultancy service in the Asia-Pacific region, at present in China (Beijing), but not limited to that region, which would last for 48 months.The responsibility of this lot would cover all aspects of Estate Management such as sourcing an office space, dealing with local agents to acquire and fit the offices appropriately. The service provider would then also deal with aspects of property management such as rent, office charges for cleaning and any other service charge.The Business Management Consultancy would be looking at services which would streamline the regions aforementioned and any other regions which the University could expand to, while also being aware of the other lots and how the decisions they make will affect the other lot holders.The Estate and Business Management Consultant must attend to Beijing and any other regions included at a later date.               
         Value range between: 10,000 and 100,000
         Currency: GBP      
                     
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                        
         Duration in months: 48
                                          
                  
         5)Additional Information About Lots: Not Provided
                  
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      The University reserves the right to request deposits and guarantees where and when required.
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      As detailed within the tender documents.
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Grouped or Consortia bidders will be required to be jointly and severally liable to the University. The University reserves the right to request a single legal form.
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions:Yes       
      If Yes, description of particular conditions:
      Any lead bidder must agree to be fully responsible for all work undertaken by the sub-contractor or consortium member throughout the duration of the contract and any bid will be made with the unreserved acceptance of that condition.      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
         The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
         
         A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
         
         Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

      Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
         (b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
         (c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
         
         Information and formalities necessary for evaluating if requirements are met:
         Information and formalities necessary for evaluating if requirements are met: Economic and financial capacityEconomic and financial capacity - means of proof required: Information and formalities necessary for evaluating if requirements are met:The details will be provided in the documents on what is required on what is required and how it is evaluated. Minimum Level(s) of standards possibly required:The bidder must obtain a minimum of 50% of the marks available in each of the core areas indicated.         
         Minimum Level(s) of standards possibly required:
         The bidder and their partners or sub-contractors (where applicable) must not prove to be of a high risk to the project either during the bidding or operation stage. The details will be contained within the PQQ document.
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         (b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: - where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, - where the recipient was a private purchaser, by the purchaser's certification or, failing this, simply by a declaration by the economic operator;
         (e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body's agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
         (f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking's managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
         (h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
         (j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
         
         Information and formalities necessary for evaluating if requirements are met:
         As detailed in the tender documents.         
         Minimum Level(s) of standards possibly required:
         50% minimum score required for all core requirements as detailed in the tender documents.      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: Yes       
      If yes, reference to relevant law, regulation or administrative provision:
      When necessary and relevant accredited professionals must be appointed, for example Accountants.      
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: No
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: T527      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:


         Not Provided      
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 07/10/2014
         Time: 12:00      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         
      IV.3.7)Minimum time frame during which the tenderer must maintain the tender
         Duration in month(s): 6
      
      IV.3.8)Conditions for opening tenders
         Persons authorised to be present at the opening of tenders: Yes
            The authorised persons would be a representative each from; the End User, the Finance department and the Central Procurement Unit.


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=107049060
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=107049060
GO-2014821-PRO-5942617 TKR-2014821-PRO-5942616
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      University of Essex
      Central Purchasing Unit, Estates Management Section, Wivenhoe Park,, Colchester, CO4 3SQ, United Kingdom
      Tel. +44 1206874217, Email: procure@essex.ac.uk, URL: www.essex.ac.uk/purchasing

      Body responsible for mediation procedures:
               University of Essex
         Central Purchasing Unit (Estates Management Section), Wivenhoe Park, Colchester, CO4 3SQ, United Kingdom
         Tel. +44 1206872068, Email: procure@essex.ac.uk

      VI.4.2)Lodging of appeals: This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further clarification of the debriefing received from the contracting authority before the contract is entered into. Applicants have two working days from notification of the award decision to request additional debriefing and that information had to be provided a minimum of three working days before expiry of the standstill period. Such additional information should be requested from the address in section I.1   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            University of Essex
      Central Purchasing Unit (Estates Management Section), Wivenhoe Park, Colchester, CO4 3SQ, United Kingdom
      Tel. +44 1206872068, Email: procure@essex.ac.uk

   VI.5) Date Of Dispatch Of This Notice: 21/08/2014

ANNEX A