Bath Spa University: Timetabling and Resourcing System

UK-Bath: Software programming and consultancy services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Bath Spa University
       Newton Park, Newton St Loe, Bath, BA2 9BN, United Kingdom
       Tel. +44 1225875875, Email: procurement@bathspa.ac.uk
       Main Address: https://www.bathspa.ac.uk/, Address of the buyer profile: www.bathspa.ac.uk
       NUTS Code: UKK12

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Education

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Timetabling and Resourcing System            
      Reference number: BSU/005/2024

      II.1.2) Main CPV code:
         72200000 - Software programming and consultancy services.
            FA01-6 - For educational use
            JA02-4 - For computer software
            TA39-6 - For timetables


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: Bath Spa University (BSU) is undertaking a procurement exercise for an end-to-end timetabling and resource booking solution. Full details are available via our etendering system.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 760,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
   
      Main site or place of performance:
      Bath and North East Somerset, North Somerset and South Gloucestershire
             

      II.2.4) Description of the procurement: Following an open tender process BSU have awarded a contract for a solution to manage their entire, end to end timetabling and resource booking process.

      II.2.5) Award criteria:
      Quality criterion - Name: Quality / Weighting: 60
                  
      Cost criterion - Name: Commercial / Weighting: 40
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2024/S 000-030878
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: BSU/005/2024    
   Lot Number: Not Provided    
   Title: Timetabling and Resource Booking System

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 14/02/2025

      V.2.2) Information about tenders
         Number of tenders received: 6
         Number of tenders received from SMEs: 5 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: 1          
         Number of tenders received from tenderers from non-EU Member States: 1          
         Number of tenders received by electronic means: 6

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             TimeEdit AB, 0
             Kungsportsplatsen 1,, 411 10 Göteborg,, Sweden
             Internet address: https://www.timeedit.com/
             NUTS Code: SE
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: Not Provided          
         Total value of the contract/lot: 760,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=934511134
   VI.4) Procedures for review

      VI.4.1) Review body
          EWHC
          London, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: The contracting authority operated a standstill period at the point information on the award of the contract was communicated to tenderers to provide time for unsuccessful tenderers to challenge the award decision before the contract is entered into. Unsuccessful tenderers were notified by the contracting authority as to the reasons why they were unsuccessful. The Public Contracts Regulations 2015 provide that aggrieved parties who have been harmed, or are at risk of harm, by breach of the rules are to take action in the High Court (England, Wales and Northern Ireland).

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 17/03/2025