Shropshire Council: RMCS 043 - Supply & Delivery of Greengroceries

UK-Shrewsbury: Fruit, vegetables and related products.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Shropshire Council
       Shirehall, Abbey Foregate, Shrewsbury, SY2 6ND, United Kingdom
       Tel. +44 1743252992, Email: procurement@shropshire.gov.uk
       Contact: Procurement Team
       Main Address: www.shropshire.gov.uk
       NUTS Code: UKG22

   I.2) Joint procurement:
      The contract involves joint procurement: Yes          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Regional or local authority

   I.5) Main activity:
      General public services

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: RMCS 043 - Supply & Delivery of Greengroceries            
      Reference number: RMCS 043 - Supply & Delivery of Greengroceries

      II.1.2) Main CPV code:
         15300000 - Fruit, vegetables and related products.


      II.1.3) Type of contract: SUPPLIES

      II.1.4) Short description: This is a contract award notice for the Supply & Delivery of Greengrocery Products to schools and establishments within the listed regions for consumption at mealtimes and may also include product requirements for hospitality and other ad-hoc or planned events.

The contract will consist of two lots. Contractors can bid for one Lot, or both Lots. Please refer to Appendix A for a list of all current establishment name and address details for each lot.

•Lot 1: Shropshire and North Wales
•Lot 2: Staffordshire, West Midlands, and Worcestershire

      II.1.6) Information about lots
         This contract is divided into lots: Yes
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 15,300,000
                  
         Currency:GBP            

   II.2) Description (lot no. 1)
   

      II.2.1) Title:Lot 1: Shropshire and North Wales   
      Lot No:Lot 1: Shropshire and North Wales

      II.2.2) Additional CPV code(s):
            03221200 - Fruit vegetables.


      II.2.3) Place of performance
      Nuts code:
      UKG22 - Shropshire CC
   
      Main site or place of performance:
      Shropshire CC
             

      II.2.4) Description of the procurement: Shire Services is a part of Shropshire Council that provides catering services to Primary schools, Secondary schools and other establishments based in North Wales, Shropshire, West Midlands, Staffordshire and Worcestershire.

Other geographical areas and establishments may be added to this arrangement should new business be obtained by Shropshire Council (the Council). Additionally, if business and establishments are lost, the geographical area and list of establishments may reduce.

This contract is for the Supply & Delivery of Greengrocery Products to schools and establishments within the listed regions for consumption at mealtimes and may also include product requirements for hospitality and other ad-hoc or planned events.

The contract will consist of two lots. Contractors can bid for one Lot, or both Lots. Please refer to Appendix A for a list of all current establishment name and address details for each lot.

•Lot 1: Shropshire and North Wales
•Lot 2: Staffordshire, West Midlands, and Worcestershire

Please refer to Appendix A for a list of all current establishment name and address details for each lot.

Deliveries of these products are to be made daily or as required by individual establishments.

Greengrocery products may include but are not limited to those listed;

•Fresh fruits (e.g., apples, bananas, oranges)
•Fresh vegetables (e.g., carrots, spinach, bell peppers)
•Herbs (e.g., basil, parsley, mint)
•Leafy greens (e.g., lettuce, kale, arugula)
•Root vegetables (e.g., potatoes, onions, beets)
•Tomatoes
•Avocados
•Berries (e.g., strawberries, blueberries, raspberries)
•Dairy (e.g., milk, eggs, yoghourt)

The duration of the contract being offered is one year commencing on the 1st of February 2025, with the potential for an extension of up to a further four one-year periods, on the same terms and conditions without the right to further extend.

The successful contractor must be able to offer a consistently high standard of produce during the course of the contract term demonstrating innovation, a passion for food whilst offering good wholesome healthy eating options within the product range.

To achieve overall value for money is an objective of this tender. However please note that Shire Services is not obliged to accept the lowest price, and the contract award will be in line with the marking matrix published within the tender specification where focus will also be given to product quality and social value the supplier can offer.

The annual value of this contract is expected to be £350,000 with the 5-year contract value being £1,750,000

      II.2.5) Award criteria:
      Quality criterion - Name: Quality / Weighting: 60
                  
      Cost criterion - Name: Price / Weighting: 40
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/KH9B2VSK9N

   II.2) Description (lot no. 2)
   

      II.2.1) Title:Lot 2: Staffordshire, West Midlands, and Worcestershire   
      Lot No:Lot 2: Staffordshire, West Midlands, and Worcestershire

      II.2.2) Additional CPV code(s):
            03221000 - Vegetables.


      II.2.3) Place of performance
      Nuts code:
      UKG22 - Shropshire CC
   
      Main site or place of performance:
      Shropshire CC
             

      II.2.4) Description of the procurement: This is a contract award notice for the Supply & Delivery of Greengrocery Products to schools and establishments within the listed regions for consumption at mealtimes and may also include product requirements for hospitality and other ad-hoc or planned events.

      II.2.5) Award criteria:
      Quality criterion - Name: Quality / Weighting: 60
                  
      Cost criterion - Name: Price / Weighting: 40
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2024/S 000-036056
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: Not Provided    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 28/01/2025

      V.2.2) Information about tenders
         Number of tenders received: 1
         Number of tenders received from SMEs: 1 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: 0          
         Number of tenders received from tenderers from non-EU Member States: 0          
         Number of tenders received by electronic means: 1

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Rowlands & Co (Shrewsbury) Ltd, N/A
             9 Knights Way, Battelfield Enterprise Park, Battlefield, Shrewsbury, SY1 3AB, United Kingdom
             NUTS Code: UKG22
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 1,530,000          
         Total value of the contract/lot: 1,530,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=925052531

   VI.4) Procedures for review

      VI.4.1) Review body
          Shropshire Council
          Shirehall, Shrewsbury, SY2 6ND, United Kingdom
          Tel. +44 1743252992

      VI.4.2) Body responsible for mediation procedures
          Shropshire Council
          Shirehall, Abbey Foregate, Shrewsbury, SY2 6ND, United Kingdom
          Email: procurement@shropshire.gov.uk
          Internet address: www.shropshire.gov.uk

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
          Shropshire Council
          Shirehall, Abbey Foregate, Shrewsbury, SY2 6ND, United Kingdom
          Email: procurement@shropshire.gov.uk
          Internet address: www.shropshire.gov.uk

   VI.5) Date of dispatch of this notice: 12/02/2025

ANNEX A

   I) Address of the other contracting authority on behalf of which the contracting authority is purchasing   
   1: Contracting Authority
       Shropshire Council is purchasing on behalf of itself and any wholly owned local authority company or other entity that is deemed to be a contracting authority by virtue of the Council’s involvement.
       Shirehall, Abbey Foregate, Shrewsbury, SY2 6ND, United Kingdom
       Email: procurement@shropshire.gov.uk
       Main Address: www.shropshire.gov.uk
       NUTS Code: UKG22