Sovini Ltd: HR and Payroll System

UK-Bootle: Software package and information systems.

Preliminary Questions
   This notice is published by:
   Directive 2014/24/EU

Section I: Contracting authority/entity

I.1) Name and addresses
       Sovini Ltd
       Unit 1 Heysham Road, Dunnings Bridge Road, Bootle, L30 6UR, United Kingdom
       Tel. +44 3337337600, Email: procurement@sovini.co.uk
       Main Address: https://www.bipsolutions.com, Address of the buyer profile: https://sovini.co.uk/
       NUTS Code: UKD72

I.4) Type of the contracting authority (in the case of a notice published by a contracting authority)
      Body governed by public law

I.5) Main Activity (in the case of a notice published by a contracting authority)
      Housing and community amenities


Section II: Object

II.1) Scope of the procurement
   
   II.1.1) Title: HR and Payroll System.
      Reference number: C439
      
   II.1.2) Main CPV code:
      48000000 - Software package and information systems.
   
   II.1.3) Type of contract: SUPPLIES
   
   II.1.4) Short Description: HR and Payroll System - Supply, Licence and Support including Mobile and Desktop Modules plus Add-ons. Also including; Training, Analytics and Alliances.
   
   II.1.6) Information about lots
      This contract is divided into lots: No

   II.1.7) Total value of the procurement (excluding VAT)
      Value: 275,957.33      
      Currency: GBP


II.2) Description

   II.2.2) Additional CPV codes:
      Not provided

   II.2.3) Place of performance:
      UKD7 Merseyside
   
   
   II.2.4) Description of the procurement:
    HR and Payroll System - Supply, Licence and Support including Mobile and Desktop Modules plus Add-ons. Also including; Training, Analytics and Alliances.    
   
   II.2.5) Award criteria
   (Directive 2014/24/EU / Directive 2014/25/EU)
               
    Not provided       
      
      
   II.2.11) Information about options:
      Options:    No       
   
   II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds:    No

   II.2.14) Additional information:
    Not provided    
      
Section IV: Procedure

IV.1) Description
   
   IV.1.1) Type of procedure: Award of a contract without prior publication of a call for competition in the Official Journal of the European Union in the cases listed below         
   
   IV.1.3) Information about framework agreement
         The procurement involves the establishment of a framework agreement: No    
   
   IV.1.8) Information about the Government Procurement Agreement (GPA)
         The procurement is covered by the Government Procurement Agreement: No
         
IV.2)Administrative Information

   IV.2.1) Previous publication concerning this procedure:
      Notice number in OJ S: Not provided       
   
Section V: Award Of Contract/Concession
      
Award of Contract/Concession No: 1
Contract No: Not Provided    Lot Number: Not Provided    Title: HR and Payroll System

V.2) Award of contract/concession
      
      V.2.1) Date of contract award decision: 05/12/2024.
      
      V.2.2) Information about tenders
      The contract has been awarded to a group of economic operators: No .

      V.2.3) Name and address of the contractor/concessionaire, No. 1:
          MHR International Limited, 01852206
       Peterbridge House, The Lakes, Northampton, NN4 7HB, United Kingdom
       NUTS Code: UKF24
   The contractor/concessionaire will be an SME: No    
   
         
      V.2.4) Information on value of the contract/lot/concession:
         Initial estimated total value of the contract: 275,957.33          
         Total value of the contract/lot/concession 275,957.33         
         Currency: GBP

      V.2.5) Information about subcontracting:
         The contract is likely to be subcontracted: No          


Section VI: Complementary Information

   VI.3) Additional Information:
      To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=909908955
GO-20241213-PRO-28885960 TKR-20241213-PRO-28885959   
   VI.4) Procedures for review
   
      VI.4.1) Review Body
          Sovini Ltd
       Atlantic House, Dunnings Bridge Road, Bootle, L30 4TH, United Kingdom
       Tel. +44 3337331200
   
      V1.4.2) Body responsible for mediation procedures:
         Not Provided .

      VI.4.3) Review procedure
      Not Provided    
      
      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided
   
   VI.5) Date of dispatch of this notice: 13/12/2024


Annex D1 - General Procurement
Justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union
Directive 2014/24/EU


2. Other justification for the award of the contract without prior publication of a call for competition in the Official Journal of the European Union

   The procurement falls outside the scope of application of the directive: Yes

3. Explanation

   Please explain in a clear and comprehensive manner why the award of the contract without prior publication in the Official Journal of the European Union is
   lawful, by stating the relevant facts and, as appropriate, the conclusions of law in accordance with the directive: (500 words maximum)
   Sovini Ltd ("Sovini”) have taken the decision to award this contract direct without prior publication with justifications that; the choice of potential suppliers is heavily limited due to the niche nature of the products/services required and two previously advertised tender received no suitable responses. Over the past 12-18 months, Sovini have embarked on a major change as part of the wider group and implementation of an overall ERP system. During both tender exercises ran, the HR and Payroll modules have been included and Sovini have not been able to identify a suppliers solution that meets the current requirements.