Govia Thameslink Railway Limited (GTR): Leasing of Vehicles and Telematics System via Contract Hire

UK-London: Motor vehicles.

Section I: Contracting Entity

   I.1) Name, Addresses and Contact Point(s):
             Govia Thames Link Railway Limited
             Monument Place, 24 Monument Street, London, EC3R 8AJ, United Kingdom
             Tel. +44 7815016610, Email: Darren.pallett@gtrailway.com
             Contact: Darren Pallett
             Main Address: https://gtrailway.com/
             NUTS Code: UKJ

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.6) Main activity:
      Railway services



Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Leasing of Vehicles and Telematics System via Contract Hire            
      Reference number: GTR0599

      II.1.2) Main CPV code:
         34100000 - Motor vehicles.
      

      II.1.3) Type of contract: SUPPLIES

      II.1.4) Short description: At present GTR run a fleet of 87 Diesel vehicles consisting primarily of 18 Large, 24 Medium, 16 Small and 2 Micro Panel Vans as well as 3 large, and 19 Medium passenger cars. Although our aim is still to reduce the environmental impact of the fleet of road vehicles we run, we acknowledge that market conditions and GTR’s infrastructure for EV charging may not allow GTR to change all of its vehicles to electric/hybrid versions at this time, GTR's requirements are a combination of diesel and hybrid vehicles. The vehicle requirements will be separated into 2 lots. To allow GTR to select the most suitable vehicle for each activity this requirement. An additional Lot is included for a telematics system to assist in managing the fleet and understanding the vehicle utilisation. The telematic system is being tendered as is a separate Lot to allow the vehicle Lots to be awarded independently whilst also ensuring a standardisation for the telematics.

      II.1.6) Information about lots
         This contract is divided into lots: Yes

            
   II.2) Description (lot no. 1)

      II.2.1) Title:Euro 6 Diesel Panel Van      
      Lot No:1

      II.2.2) Additional CPV code(s):
            34136200 - Panel vans.


      II.2.3) Place of performance
      Nuts code:
      IE052 - South-East
   
      Main site or place of performance:
      South-East
             

      II.2.4) Description of the procurement: 36 month lease for Large, Medium, Small and Micro Panels vans of various wheelbases and heights with specific options all as detailed within the tender pack. All leases will be on a Contract Hire basis.


      II.2.11) Information about options
         Options: Yes
         Description of these options:GTR is expecting the leases of the fleet to commence at different times over a period of months. To aid with aligning the end dates of the vehicles GTR may extend the lease of certain vehicles for up to an additional 12 months period.

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided

   II.2) Description (lot no. 2)

      II.2.1) Title:Self-Charging Hybrid Cars      
      Lot No:2

      II.2.2) Additional CPV code(s):
            34110000 - Passenger cars.


      II.2.3) Place of performance
      Nuts code:
      UKJ - SOUTH EAST (ENGLAND)
   
      Main site or place of performance:
      SOUTH EAST (ENGLAND)
             

      II.2.4) Description of the procurement: 36 month lease for medium and small Self Charging Hybrid passenger cars, with specific options all as detailed within the tender pack. All leases will be on a Contract Hire basis.


      II.2.11) Information about options
         Options: Yes
         Description of these options:GTR is expecting the leases of the fleet to commence at different times over a period of months. To aid with aligning the end dates of the vehicles GTR may extend the lease of certain vehicles for up to an additional 12 months period.

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided

   II.2) Description (lot no. 3)

      II.2.1) Title:Telematic system      
      Lot No:3

      II.2.2) Additional CPV code(s):
            32441300 - Telematics system.


      II.2.3) Place of performance
      Nuts code:
      UKJ - SOUTH EAST (ENGLAND)
   
      Main site or place of performance:
      SOUTH EAST (ENGLAND)
             

      II.2.4) Description of the procurement: The telematics system to be offered under Lot 3 will be provided for the total number of vehicles procured by GTR under Lots 1 and 2 currently envisaged as being 87 in total, on a 3-year closed end lease and is to be fully inclusive of all hardware, installation, software licencing, Software as a Service (SaaS) costs and removal costs at the end of the lease period.


      II.2.11) Information about options
         Options: Yes
         Description of these options:GTR is expecting the leases of the telematic system to commence at different times over a period of months. To aid with aligning the end dates of the systems GTR may extend the lease of certain systems for up to an additional 12 months period.

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided




Section IV: Procedure

IV.1) Description

   IV.1.1) Type of procedure: Negotiated procedure with prior call for competition


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
      Notice number in the OJ S: 2023/S 000-014872
            

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No




Section V: Award of contract

Award Of Contract (No.1)
   
   Contract No: GTR0599/1    
   Lot Number: 1    
   Title: Leasing. Contract Hire of Vehicles and Telematics System - Lot 1 Diesel Vans

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 26/09/2024


      V.2.3) Name and address of the contractor

         Agree to publish? Yes
         
         Contractor (No.1)
             Kinto UK Ltd, 00837940
             Building 1000, Lakeside North Harbour, Portsmount, PO63EN, United Kingdom
             Tel. +44 7752397242, Email: Chris.Emmerson@kinto-uk.com
             NUTS Code: UKJ31
            The contractor is an SME: No



      V.2.5) Information about subcontracting

         The contract is likely to be subcontracted: No
         

      V.2.6) Price paid for bargain purchases

         Value excluding VAT: Not Provided          
         Currency: Not Provided


Award Of Contract (No.2)
   
   Contract No: GTR0599/2    
   Lot Number: 2    
   Title: Leasing. Contract Hire of Vehicles and Telematics System - Lot 2 Self Charing Hybrid Cars

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 26/09/2024


      V.2.3) Name and address of the contractor

         Agree to publish? Yes
         
         Contractor (No.1)
             Kinto UK Ltd, 00837940
             Building 1000, Lakeside North Harbour, Portsmount, PO63EN, United Kingdom
             Tel. +44 7752397242, Email: Chris.Emmerson@kinto-uk.com
             NUTS Code: UKJ31
            The contractor is an SME: No



      V.2.5) Information about subcontracting

         The contract is likely to be subcontracted: No
         

      V.2.6) Price paid for bargain purchases

         Value excluding VAT: Not Provided          
         Currency: Not Provided




Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=892495748

   VI.4) Procedures for review

      VI.4.1) Review body
          High Court of England and Wales
          7 Rolls Building, Fetter Lane,, London,, EC4A 1NL, United Kingdom

      VI.4.2) Body responsible for mediation procedures
         Not Provided

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: GTR will operate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers to provide time for unsuccessful tenderers to challenge the award decision before the contract is entered into. Unsuccessful tenderers shall be notified by GTR as soon as possible after the decision is made as to the reasons why they were unsuccessful. The Utilities Contracts Regulations 2016 provide that aggrieved parties who have been harmed, or are at risk of harm, by breach of the rules are to take action in the High Court (England, Wales and Northern Ireland).

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 18/10/2024